View source for Advisory Board/Minutes/2021-05-25

The OSMF [https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=7907 Board of Directors] had a meeting with members of the [[Advisory_Board|Advisory Board]] on [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210525T1400&p1=1440&msg=OSMF%20Board%20%26%20Advisory%20Board%20meeting&fromtheme=generic Tuesday 25 May, 14:00 UTC] - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20210525T14&msg=OSMF%20Board%20%26%20Advisory%20Board%20meeting countdown].

==Participants==
=== Board members ===

=== Local Chapter representatives ===

=== Corporate Member representatives ===

=== Not Present ===

== State of the Map Program (SotM) Committee: How is the program committee determined? ensure Oceania is more active for future SotMs ==
{| role="presentation" class="wikitable"
! <b>Background about the State of the Map conference and the organising committee</b>
|- 
|
'' [https://wiki.openstreetmap.org/wiki/State_of_the_Map The State of the Map] (SotM) conference is the annual, international conference of OpenStreetMap. It is organised by the volunteers of the OpenStreetMap Foundation's [[StateoftheMap_Organizing_Committee|SotM working Group]], usually in collaboration with a team of local volunteers. It has been held each year since 2007 (except 2015) at a different country and online in 2020 and 2021.'' 

'' The [[StateoftheMap_Organizing_Committee|SotM working Group]] has various internal groups, such as the program committee, which decides on the acceptance and scheduling of the conference talks.''

''There are also many other regional and local conferences named "State of the Map" (such as SotM-Asia, SotM-Africa, SotM-US and others). Please note that these regional SotMs are organised exclusively by local teams, which run their own sponsorship programs and have separate budgets from the OpenStreetMap Foundation.''
|}
''Topic suggested by Edoardo Neerhut, who participated in this meeting as the representative of [https://wiki.osgeo.org/wiki/Oceania OSGEO Oceania] ([[Local_Chapters|OSMF Local Chapter]])''.

* Invitations to get involved with the organisation of State of the Map (SotM) are published early in the process. This year that was in January.
* Organisation involves fundraising, scholarships, communications.
* Usually 2 teams: 1 local and 1 remote.

<u>Suggestions</u>:
* OSMF: Call for SotM-2022 volunteers to be circulated to Local Chapters.
* OSGeo Oceania
** contact Christine Karch (head of [[StateoftheMap_Organizing_Committee|State of the Map working group]]) about ways to get involved.
** active community members in Oceania and ask them to become OSMF members or help the OSMF working groups.

<u>Other points mentioned</u>
* Related to State of the Map 2021
** program not published yet.
** call for venues still open.
* OSMF [[Local_Chapters|Local Chapters]]: the number of local chapters has increased from 8 to 16, over 5 continents in the last 1,5 years.
* OSMF members: in Norway a single mapper contacted all the most active mappers in the country, suggesting they join OSMF, resulting in quadruplement of OSMF members in Norway.

'''Comments by Edoardo Neerhut'''
* OSGeo Oceania will try to promote more the call for State of the Map scholarship/travel-grant applications.
* OSGeo Oceania might apply to host SotM in the future.

== OSM Special Interest Group: How OSGeo Oceania is supporting OSM ==
''Topic suggested by Edoardo Neerhut, who participated in this meeting as the representative of [https://wiki.osgeo.org/wiki/Oceania OSGEO Oceania] ([[Local_Chapters|OSMF Local Chapter]])''.

* 3 OSGeo Oceania meetings with members from community.
* Decided to have a formal group/stirring committee.
* Created a charter, outlining priorities and aims

=== Efforts to increase representation of OSM community members ===
'''Stirring committee'''
* Will be a dedicated body focused on OSM  that can support related initiatives (e.g. funding required by PhD student to attend a conference).
* Election of members soon.
* OGeo Oceania is providing 2500 AUS$

'''Conference hub and spoke model'''
* OSGeo organised the FOSS4G and SotM Oceania 2020: hub+spoke model ''(Fiji was the central conference organising hub and there were several other local organising committees)''.
* Same model will be followed this year.

== Update on hiring of Senior Site Reliability Engineer ==
{| role="presentation" class="wikitable mw-collapsible"
! <b>Background</b>
|- 
| '' The OSMF Board plans to hire a person as a senior site reliability engineer (SSRE).''

''Related:''
* ''2021-05 [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|Hiring a senior site reliability engineer - status update]] (board chat)''
* ''2020-11 [[Board/Minutes/2020-11-12#Funding_for_SSRE_.26_iD_-_update|Funding for SSRE & iD - update]]''
* ''2020-07 [[Board/Minutes/2020-07#Proposal_to_hire_a_senior_site_reliability_engineer|Proposal to hire a senior site reliability engineer]]''
|-
|}

<u>Candidate</u>
* The OSMF board has a particular person in mind, who is interested.
* Name is not currently disclosed as the person is currently employed.

<u>Status</u>: Gathering job requirements. 

<u>On timing</u><br>
Delays due to OSMF board - the person is still interested.

<u>Next step</u>: reach out to potential candidate, in collaboration with the Engineer Working Group.

== iD Maintainance Plan post Quincy leaving ==
{| role="presentation" class="wikitable mw-collapsible"
! <b>Background</b>
|- 
| ''After two and a half years developing iD, Quincy Morgan wishes to pass the torch on, for personal reasons. The joint statement of the board with Quincy regarding [https://wiki.openstreetmap.org/wiki/Id iD] development is [https://blog.openstreetmap.org/2021/04/26/joint-statement-from-quincy-morgan-and-the-osmf-board/ here] (en). ([https://blog.openstreetmap.org/2021/04/28/declaracion-conjunta-quincy-morgan-junta-fundacion-openstreetmap-desarrollo-id/?lang=es es], [https://blog.openstreetmap.org/2021/04/27/declaration-conjointe-de-quincy-morgan-et-du-conseil-dadministration-de-la-fondation-openstreetmap-concernant-le-developpement-did/?lang=fr fr], [https://blog.openstreetmap.org/2021/04/27/declaracion-conxunta-de-quincy-morgan-e-o-consello-da-fundacion-openstreetmap-sobre-o-desenvolvemento-de-id/?lang=gl gl], [https://blog.openstreetmap.org/2021/04/27/gezamenlijke-verklaring-van-quincy-morgan-en-het-bestuur-van-de-openstreetmap-foundation-over-id-ontwikkeling/?lang=nl nl], [https://blog.openstreetmap.org/2021/05/05/wspolny-komunikat-quincy-morgan-oraz-zarzadu-fundacji-openstreetmap-w-sprawie-rozwoju-edytora-id/?lang=pl pl], [https://blog.openstreetmap.org/2021/04/27/%d1%81%d0%be%d0%b2%d0%bc%d0%b5%d1%81%d1%82%d0%bd%d0%be%d0%b5-%d0%b7%d0%b0%d1%8f%d0%b2%d0%bb%d0%b5%d0%bd%d0%b8%d0%b5-%d0%ba%d1%83%d0%b8%d0%bd%d1%81%d0%b8-%d0%bc%d0%be%d1%80%d0%b3%d0%b0%d0%bd%d0%b0/?lang=ru ru], [https://blog.openstreetmap.org/2021/05/07/%e9%97%9c%e6%96%bcid%e5%b0%88%e6%a1%88%e9%96%8b%e7%99%bc%ef%bc%8c%e6%98%86%e8%a5%bf%e2%80%a7%e6%91%a9%e6%a0%b9%e8%88%87%e9%96%8b%e6%94%be%e8%a1%97%e5%9c%96%e5%9f%ba%e9%87%91%e6%9c%83%e7%90%86%e4%ba%8b/?lang=zh-hant zh-hant]).''

''[https://wiki.openstreetmap.org/wiki/Id iD] related board discussions during the past year:''
* ''2021-05 [[Board/Minutes/2021-05-14#iD_next_steps|iD next steps]] (board chat)''
* ''2021-04 [[Board/Minutes/2021-04-09#iD_updates|iD update]] (board chat)''
* ''2020-11 [[Board/Minutes/2020-11-12#Funding_for_SSRE_.26_iD_-_update|Funding for SSRE & iD - update]] (board chat)''
* ''2020-06 Responses to RFC on iD governance ([[Board/Minutes/2020-06-11#Responses_to_RFC_on_iD_governance|board chat]], [[Board/Minutes/2020-06#Responses_to_RFC_on_iD_governance|board meeting]])''
|-
|}

* Job requirements circulated.
* In collaboration with the (to be rrestarted) Engineer Working Group.

<u>Next steps</u>:
* Complete the review of the job requirements.
* Publication.

<u>Other points mentioned</u>
* Unsure whether the role will be filled by one or more persons.
* Have to define the relationship between the iD developer and the engineering working group, which perhaps can take on the community management side.
* Development role might be made modular.

'''Question by Marc Prioleau on developers of iD forks'''<br>
''There a number of forks of ID that are going on and being worked on and developed and new progress being made - what if any of that work should be folded back into ID? Or is that still to be determined?''

* Mikel Maron has started reaching out to developers who have put together forks (e.g. Facebook RapiD team) to have a gathering of iD forks.
* Meeting topics: potential needs for maintenance, deployment, continuity, knowledge transfer.
* Call will be made: on iD channel, OSM US slack channel and anyone here can let Mikel know if someone else should be involved.
* Board's priority to coordinate with iD forks and avoid duplication of efforts.
* If you are an iD fork developer, consider submitting pull requests.
** Willingness to contribute back and do that as openly as possible.

On Quincy<br>
* When Quincy left, the board realised how many things there were on his plate (dealing with the community dealing, with the forks, releases, development) and appreciated his work.
* We will have a hard time to find people as good as Quincy.

'''Question by Daniela Waltersdorfer, representative of [https://www.openstreetmap.us/ OpenStreetMap US] ([[Local_Chapters|OSMF Local Chapter]]) on the [[Advisory_Board|Advisory Board]]:''<br>
''Any efforts to promote Diversity, Equity, Inclusion during the recruitment?''

''Comments by board members''
* Suggestion: add text "don't be discourage to apply"/ welcome everyone and anyone regardless of gender and level of education, provided that the work can be done.
* Applications will be considered from any qualified individual.

== “Takeover Protection” threat models ==
{| role="presentation" class="wikitable mw-collapsible"
! <b>Board discussions and membership decisions related to takeover protection</b>
|- 
| 
* ''2021-04''
** ''[[Board/Minutes/2021-04#Takeover_protection|Comment during reportage]] (public board meeting)''
** ''[[Board/Minutes/2020-09#How_have_all_the_new_active_contributors_affected_the_takeover_risk.2Fapproach.3F|Question by member: How have all the new active contributors affected the takeover risk/approach?]]''
** ''[[Board/Minutes/2021-04-09#Takeover_protection|Takeover Protection]] (mid-month chat)''
* ''2021-02 (Board screen-to-screen meeting)''
** ''[[Board/Minutes/2021-02-S2S/Takeover_protection|Takeover protection (including Updating the conflict of interest policy?)]]''
** ''[[Board/Minutes/2021-02-S2S/Discuss_Membership_prerequisites_-_steps_towards_Annual_General_Meeting_resolution|Discuss membership prerequisites, steps towards Annual General Meeting (AGM) resolution]]''
* ''2020-12 Resolutions passed by the membership during the [[Annual_General_Meetings/2020|2020 Annual General Meeting]]:''
** '' [[Annual_General_Meetings/2020/Suggested_resolutions#Vote_3:_Work_on_membership_prerequisites|Work on membership prerequisites]] (Passed with 79%)''
** ''[[Annual_General_Meetings/2020/Suggested_resolutions#Vote_4:_Instruct_the_Board_to_investigate_paid_votes|Instruct the Board to investigate paid votes]] (Passed with 78.6%)''
* ''2020-10 [[Board/Minutes/2020-10-S2S/Articles_of_Association|Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]] (Board screen-to-screen meeting)''
* ''2020-09''
**'' [[Board/Minutes/2020-09#Takeover_protections|Takeover protections]] (public board meeting)
** ''[[Board/Minutes/2020-09-10#Working_Group_Conflict_of_Interest_policy|Conflict of Interest rules for Working Groups]] (mid-month chat).''
* ''2020-08 [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|Promotion of the Active Contributor Membership and further reform of the membership]]''
* ''2020-07 [[Board/Minutes/2020-02#Restricting_new_memberships_to_people_with_significant_investment_to_OSM|Restricting new memberships to people with significant investment to OSM]]''
* ''2020-06 [[Board/Minutes/2020-06#Publication_of_pseudonymous_membership_lists|Publication of pseudonymous membership lists]]
* ''2020-05''
** ''[[Board/Minutes/2020-05#Conflict_of_Interest_rules_for_Working_Groups|Conflict of Interest rules for Working Groups]], [[Board/Minutes/2020-05#Investigation_of_fee_waivers_for_full_membership|Investigation of fee waivers for full membership]]''
** ''[[Board/Minutes/2020-05#Publication_of_pseudonymous_membership_lists|Publication of pseudonymous membership lists]]''
** ''[[Board/Minutes/2020-05-06#Membership_Working_Group_progress_.28fee_waiver.2C_membership_prerequisites.29_.5BJoost.5D.5Brequested_by_Tobias.5D|MWG progress (fee waiver, membership prerequisites)]] (mid-month board chat)''
* ''2020-03 [[Board/Minutes/2020-03-F2F/Action_Items#Working_Sessions_III_-_Make_plans_for_takeover_protections_and_AoA_changes| Action items]] from session "Make plans for takeover protections and Articles of Association changes" (screen-to-screen board meeting)''
* ''2020-01 [[Board/Minutes/2020-01#Restricting_new_memberships_to_people_with_significant_investment_to_OSM|Restricting new memberships to people with significant investment to OSM]]''
* ''2019-12 [[Board/Minutes/2019-12#Restricting_new_memberships_to_people_with_significant_investment_to_OSM| Any other business: Restricting new memberships to people with significant investment to OSM]]''
|-
|}
''Topic suggested by Tom Lee, the representative of Mapbox (OSMF Gold [[Corporate_Members|Corporate Member]]) on the [[Advisory_Board|Advisory Board]].'' 

''Tom Lee''
* Concern on taking steps toward remedies to this problem  - e.g. changes in voting eligibility criteria - before we define what the problem is.
* Suggestion to discuss this in order to try to understand what the community understands the term “Takeover Protection” to mean and why they've expressed this level of concern.
* Project fundamentally bound by ODbL.
* Relevant precedent: Wikia's attempt to monetise Wikipedia.

''Allan Mustard (OSMF Chairperson)''
* Community's nervousness arises from the fact that the board is increasing to some degree OSMF's financial dependence on corporate users.
** Board's fiduciary responsibility to address it.
* The fact that the the corporate users have not taken control of the board indicates that they are more interested in the data.
* Real threat: external bad actors taking control of OSM data.
* Fine line between coming to the corporate donors asking for the resources that we need but not wishing to become so dependent on on the corporate donors, that the community does not have the freedom to do what the community thinks needs to be done without undue influence.

<u>Concerns</u>
* Financial dependency to corporate users.
* External actors taking control of OSMF and its assets, threatening the model of free distribution.
* IP trolls.

<u>On IP trolls</u>
* Cloudflare mentioned as example of company taking a stance against patent trolls.
* Mapbox trying to fight them.
* Now is the time to plan for that scenarion.

<u>Other points</u>
* Response from the board: increasing number of members and membership diversity.
* ~ 2000 OSMF members

''What actions can OSMF take to prevent hostile takeover of membership/OSMF/board?''

<u>Suggestion</u> by Allan:
* Tom Lee to lead committee/group to examine the takeover threat models.

<u>Other points mentioned</u>
* Freenode IRC network has been recently taken over ''([https://gist.github.com/pinkisemils/39d4ded8b1639b6f39dcab15618649f5 post-meeting addition])''.
* Case of GPL-related suing.
* [https://www.freemap.sk/ Freemap Slovakia] ([[Local_Chapters|OSMF Local Chapter]]): When one joins Freemap Slovakia they cannot vote for one year.

== Any other business == 

=== Frequency of Advisory Board meetings ===

Every 3 months.

'''Action item''': Secretary to schedule next Advisory Board meeting.

''Comment that board members are available to be contacted by AB members at any time.''