Difference between revisions of "Board/Action Items"

From OpenStreetMap Foundation
(Created page with "The list is sortable, collapsible and contains items that did not arise from board meetings. Incomplete. <br> Items in <font color="blue">blue</font> are either new or have up...")
 
(No difference)

Latest revision as of 13:52, 21 May 2020

The list is sortable, collapsible and contains items that did not arise from board meetings. Incomplete.
Items in blue are either new or have updates.

Name Date Action item and status Source Related to
Allan 2020-05-06 to inform the membership about these mid-month meetings
# Done.
Meeting Transparency
Allan 2020-03 to reach out to FOSS community for expertise/experience in software governance S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume 2020-03 to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses) S2S 2020 "Attribution"
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure S2S 2020 Finance
Guillaume 2020-05-06 to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for Meeting S2S 2020 "Hiring"
Guillaume 2020-05-06 to send out a circular to approve 2019 end of year accounts Meeting Finances
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.
# Guillaume is looking into it (2020-02). An added difficulty is the documents hosted by Working Groups on Google drive.
email FOSS policy
Joost and Rory 2020-05-06 to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be. Meeting Microgrants
Joost 2020-05-11 to process the OpenStreetMap United States Local Chapter application, after finalisation of the updated LC agreement. email Local Chapters
Joost/Heather 2019-10-16 to work on a running document regarding Facebook attribution. Meeting Facebook
Joost 2018-12-28 to process the OpenStreetMap Uganda Local Chapter application.
# In progress.
email Local Chapters
Joost 2019-07-23 to process the FreeMap Slovakia Local Chapter application.
# In progress.
email Local Chapters
Joost 2019-08-23 to process the OSGeo Oceania Local Chapter application.
# In progress.
email Local Chapters
Joost 2019-09-19 to process the OpenStreetMap RDC Local Chapter application.
# In progress.
email Local Chapters
Joost 2020-01-20 to process the Free Libre Open Source Software Kosova Local Chapter application.
# In progress.
email Local Chapters
Joost 2020-03 to ask LCC WG for timeline on their outreach S2S 2020 LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
Joost 2020-03 to follow up on hiring policy S2S 2020 "Hiring"
Joost (Taken up 2020-02) to follow up on the OpenStreetCam domain email LWG
Joost (Taken up 2020-02) 2019-06 to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under ODbL if the violation is not fixed after 30 days of notice, as written on ODbL.
# Related talk@ discussion

The decision seems to be (2019-10) to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.
email LWG
Heather 2018-12-20 to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism.
# Was Peter's. Assigned to Heather on 2018-12-20.
meeting Activism
Kate 2019-05-18 to write Administrative Assistant's job description.
# Possibly completed.
F2F 2019 Admin. Assistant
Kate 2018-12-20 to write to the Data Working Group to see if there's anything further the board can do to support them meeting DWG
Kate 2018-02-15 to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website. meeting OWG
Kate 2018-01-18 to update the etiquette and add a reporting plan meeting Communication
Mikel 2020-05-06 to set-up call of board members with Facebook people Meeting Attribution
Mikel 2020-03 to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
Mikel with help of Allan, Joost, Tobias 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea
    • Concern about confidentiality /HR issues
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
S2S 2020 "Hiring"
Mikel 2020-03 to talk to Tom at Mapbox about Guillaume’s suggested attribution solution (attribution always on and collapses). S2S 2020 "Attribution"
Mikel 2020-01-30 to draft proposed changes to board rules of order and go back to the board meeting Rules of order
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

# Mikel plans (2020-02) to circulate to people in Ruby community

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document working group practices, draft WG “rules of order"

# 2020-02 Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 WGs
Paul 2020-03 to find cases where things in OWG get done manually S2S 2020 "Dialogue with OSM System Administrators"
Paul 2020-03 to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
Paul 2019-06-19 to switch limesurvey plan to annual & expert, transfer (limesurvey) ownership to OWG, billing to OSMF and give access to Mikel, Joost and Dorothea.
# The plan won't be changed for the time being.
meeting Surveys
Paul 2018-05 to take feedback from the pre-F2F 2019 survey to developers that is about software.
# Might have been completed.
F2F 2019 Survey
Paul 2018-04-19 to document the evaluation process of software and services used by the OSMF Meeting FOSS policy
Paul 2016-10-28 to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted.
# Was Peter's
Meeting FOSS policy
Rory 2020-03 to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Paul and Guillaume 2020-05-06 to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language Meeting Attribution
Tobias 2020-05-06 to send hiring policy related email for membership consultation
# Done.
Meeting S2S 2020 "Hiring"
Tobias 2020-05-06 to create first draft on hiring policy that the board will comment on Meeting S2S 2020 "Hiring"
Tobias 2020-03 to keep the takeover/AoA change topic moving S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Tobias 2020-03 to share key points of discussion on trust and safety for community and get feedback from Forum moderators, Wiki Admins S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"