Difference between revisions of "Board/Action Items"

From OpenStreetMap Foundation
(updates)
(Removed action items that were completed (but not new) or marked for removal, updated items)
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|Updated
 
|Updated
 
|to reach out to FOSS community for expertise/experience in software governance.
 
|to reach out to FOSS community for expertise/experience in software governance.
''#2020-May,Jun,Jul: In progress. One good conversation. #2020-Aug: In contact with Gunner.''
+
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
  +
''#2020-Aug: In contact with Gunner.''
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement"
 
|"Taking stock of governance and identifying areas for improvement"
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|
 
|
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
''#2020 Jun, Jul: In progress''
+
''#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
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|
 
|
 
|to decide on next steps regarding an email service for OSMF.
 
|to decide on next steps regarding an email service for OSMF.
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
+
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
+
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
+
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''<br>
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''
 
 
 
''#2020-07: no action reported.''
 
''#2020-07: no action reported.''
 
|email
 
|email
 
|FOSS policy
 
|FOSS policy
 
|-
 
|-
|Joost
+
| <s>'''Joost'''</s>
|2020-08-27
+
| <s>'''2020-08-27'''</s>
|
+
| '''[https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007190.html Done]'''
|to communicate result of infrastructure circular.
+
| <s>'''to communicate result of infrastructure circular.'''</s>
|Meeting
+
| <s>'''Meeting'''</s>
 
|
 
|
 
|-
 
|-
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|Meeting
 
|Meeting
 
|Membership
 
|Membership
|-
 
|<s>Joost</s>
 
|<s>2020-06-25</s>
 
|Done
 
|<s>to consolidate feedback regarding the [[Local_Chapters/Applications/Argentina| Argentina Local Chapter application]], have chat with Asociación Civil Geolibres (Argentina) and then come back to the board. Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006786.html membership] and [https://lists.openstreetmap.org/pipermail/talk-ar/2020-May/001734.html local] consultation.</s>
 
|[[Board/Minutes/2020-06|<s>Meeting</s>]]
 
|[[Local Chapters|<s>Local Chapters</s>]]
 
 
|-
 
|-
 
|Joost
 
|Joost
 
|2020-05-11
 
|2020-05-11
 
|Updated
 
|Updated
|to process the [[Local_Chapters/Applications/United_States|OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)</s><s>''#2020-05: On hold till finalisation of the updated LC agreement.''</s>'' (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised)''. Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007172.html membership] and [https://lists.openstreetmap.org/pipermail/talk-us/2020-August/020484.html local] consultation.
+
|to process the [[Local_Chapters/Applications/United_States|OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)</s><s>''#2020-05: On hold till finalisation of the updated LC agreement. (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised). Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007172.html membership] and [https://lists.openstreetmap.org/pipermail/talk-us/2020-August/020484.html local] consultation.''</s> #2020-09 Voting during September meeting.
 
|email
 
|email
 
|[[Local Chapters]]
 
|[[Local Chapters]]
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|email
 
|email
 
|[[Local Chapters]]
 
|[[Local Chapters]]
|-
 
|<s>Joost</s>
 
|<s>2019-08-23</s>
 
|Done
 
|<s>to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].</s>
 
''<s>#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon. #2020-06-25: Rory, Mikel and Dorothea offered to help. # Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007054.html membership] and local consultation.</s>''
 
|<s>email</s>
 
|[[Local Chapters|<s>Local Chapters</s>]]
 
 
|-
 
|-
 
|Joost
 
|Joost
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|Updated
 
|Updated
 
|to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
|to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
+
<s>''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''</s><br>
+
<s>''#2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.''</s><br>
''#2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.''
+
''#2020-09 voting during September meeting.''
 
|email
 
|email
 
|[[Local Chapters]]
 
|[[Local Chapters]]
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|email
 
|email
 
|LWG
 
|LWG
|-
 
|<s>'''Mikel'''</s>
 
|<s>'''2020-07-30'''</s>
 
|'''Done'''
 
|<s>'''to ask for community feedback with the intention on voting on the Advisory Board split during the August meeting.'''</s>
 
|<s>'''Meeting'''</s>
 
|<s>'''Advisory Board'''</s>
 
|-
 
|<s>Mikel</s>
 
|<s>2020-05-06</s>
 
|
 
|<s>to set-up call of board members with Facebook people.</s>
 
''<s>#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook. #2020-07: No action to report</s>. #2020-08 To be removed.''
 
|<s>Meeting</s>
 
|<s>Attribution</s>
 
 
|-
 
|-
 
|Mikel
 
|Mikel
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|Mikel with help of Allan, Joost, Tobias
 
|Mikel with help of Allan, Joost, Tobias
 
| 2020-03
 
| 2020-03
|
 
  +
| Updated
|
+
|
*Scope out possible scenarios for possible paid staff, including risks
+
* Scope out possible scenarios for possible paid staff, including risks
*Personnel committee:
+
* Personnel committee:
**structured way of working with Dorothea
+
** structured way of working with Dorothea
**Concern about confidentiality /HR issues
+
** Concern about confidentiality /HR issues
**Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
+
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation<br>
  +
<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter]]
 
| S2S 2020
 
| S2S 2020
 
| "Hiring"
 
| "Hiring"
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|WGs
 
|WGs
 
|-
 
|-
|<s>'''Paul, Tobias and Guillaume'''</s>
+
|<s>Paul</s>
|<s>'''2020-06-25'''</s>
+
|<s>2018-04-19</s>
|'''Done'''
 
|<s>'''[[Board/Minutes/2020-06#Funding_for_OSM-related_projects|to draft a proposal]] for rebirth of [[Engineering Working Group]] (EWG), to be looked at the next meeting.'''</s>
 
|<s>'''Meeting'''</s>
 
|<s>'''EWG'''</s>
 
|-
 
|Paul
 
|2018-04-19
 
 
|Updated
 
|Updated
|to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
+
|<s>to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
''#2020-05: Help on this is welcome. #2020-08: To be sent to FOSS committee.''
+
''#2020-05: Help on this is welcome.</s> #2020-08: To be sent to FOSS committee.''
|Meeting
+
|<s>Meeting</s>
|FOSS policy
+
|<s>FOSS policy</s>
 
|-
 
|-
 
|Rory
 
|Rory
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|Updated
 
|Updated
 
|to keep the takeover/AoA change topic moving.
 
|to keep the takeover/AoA change topic moving.
''#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome. #2020-08 Topic on the agenda.''
+
''<s>#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome.</s> #2020-08 and 2020-09 Topic on the agenda.''
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|-
 
|}
 
|}
 
*
 

Revision as of 14:49, 24 September 2020

The list is sortable and contains items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Allan 2020-03 Updated to reach out to FOSS community for expertise/experience in software governance.

#2020-May,Jun,Jul: In progress. One good conversation.
#2020-Aug: In contact with Gunner.

S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05: In progress

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).

S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage"
#2020-07: no action reported.

email FOSS policy
Joost 2020-08-27 Done to communicate result of infrastructure circular. Meeting
Joost 2020-08-27 to draft a proposal regarding further reform of the membership. Meeting Membership
Joost 2020-05-11 Updated to process the OpenStreetMap United States Local Chapter application, after finalisation of the updated LC agreement. (2020-07 Done)#2020-05: On hold till finalisation of the updated LC agreement. (2020-07: Update of LC Agreement finalised). Application sent for membership and local consultation. #2020-09 Voting during September meeting. email Local Chapters
Joost 2018-12-28 to process the OpenStreetMap Uganda Local Chapter application.

#2020-May & Jun: No news.

email Local Chapters
Joost 2019-07-23 to process the FreeMap Slovakia Local Chapter application.

#2020 May & Jul: Almost ready for final review by board and local community/membership

email Local Chapters
Joost 2019-09-19 On hold to process the OpenStreetMap RDC Local Chapter application.

#2020-05: They need to do some things first. It's in their backlog.

email Local Chapters
Joost 2020-01-20 Updated to process the Free Libre Open Source Software Kosova Local Chapter application.

#2020-05: New process, draft application available on the OSM wiki for community feedback.
#2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.
#2020-09 voting during September meeting.

email Local Chapters
Joost (Taken up 2020-02) 2019-06 to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under ODbL if the violation is not fixed after 30 days of notice, as written on ODbL. # Related talk@ discussion #2019-10: The decision seems to be to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions. email LWG
Mikel 2020-03 to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations. S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."

#2020-07: No action to report.

Mikel with help of Allan, Joost, Tobias 2020-03 Updated
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea
    • Concern about confidentiality /HR issues
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation

# 2020-09 Draft Personnel Committee charter

S2S 2020 "Hiring"
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document working group practices, draft WG “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 WGs
Paul 2018-04-19 Updated to document the evaluation process of software and services used by the OSMF.

#2020-05: Help on this is welcome. #2020-08: To be sent to FOSS committee.

Meeting FOSS policy
Rory 2020-03 Updated to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG. S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Tobias 2020-03 Updated to keep the takeover/AoA change topic moving.

#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome. #2020-08 and 2020-09 Topic on the agenda.

S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"