Difference between revisions of "Board/Action Items"
(+ 2020-11-12 mid-month meeting action items, other updates and formatting) |
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!Related to |
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+ | | '''Board''' |
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+ | | [[Board/Minutes/2020-11#Uganda_Local_Chapter_application:_status_report|2020-11-12]] |
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+ | | Updated |
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+ | | '''to read the updated [https://wiki.osmfoundation.org/w/images/2/2f/OSM_Uganda-Constitution_2020.pdf bylaws of OpenStreetMap Uganda], by the end of the week.'''<br> # On 2020-11 agenda. |
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+ | | Meeting |
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+ | | [[Local_Chapters/Applications/Uganda| Local Chapters]] |
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| Board |
| Board |
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| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| Board capacity and sustainability]] |
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| Board capacity and sustainability]] |
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|- |
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− | | Allan |
+ | | '''Allan''' |
+ | | [[Board/Minutes/2020-11|2020-11-12]] |
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⚫ | |||
− | | |
+ | | |
+ | | '''to contact Maps.me people.''' |
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⚫ | |||
+ | | Meeting |
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⚫ | |||
⚫ | |||
⚫ | |||
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− | | Allan |
+ | | '''Allan''' |
+ | | [[Board/Minutes/2020-11|2020-11-12]] |
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⚫ | |||
− | | |
+ | | |
+ | | '''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].''' |
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⚫ | |||
+ | | Meeting |
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⚫ | |||
+ | | [[Local_Chapters/Applications/Applications/Poland| Local Chapters]] |
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⚫ | |||
⚫ | |||
+ | | <s>Allan</s> |
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⚫ | |||
+ | | Done |
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⚫ | |||
⚫ | |||
⚫ | |||
⚫ | |||
+ | | <s>Allan</s> |
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⚫ | |||
+ | | Done |
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⚫ | |||
⚫ | |||
|- |
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| <s>Allan with Rory</s> |
| <s>Allan with Rory</s> |
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| 2020-10 |
| 2020-10 |
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| Updated |
| Updated |
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− | | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer |
+ | | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.<br> ''# Lawyer is sick.'' |
| S2S 2020 |
| S2S 2020 |
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− | | [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]] |
+ | | [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]] |
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|- |
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| Guillaume with Mikel |
| Guillaume with Mikel |
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|email |
|email |
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|FOSS policy |
|FOSS policy |
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+ | |- |
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+ | | '''Joost''' |
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+ | | [[Board/Minutes/2020-11|2020-11-12]] |
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+ | | |
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+ | | '''to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]] and then Allan and Paul to collaborate. ''' |
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+ | | Meeting |
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+ | | [[Local_Chapters/Applications/Japan|Japan]] |
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+ | |- |
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+ | | '''Joost''' |
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+ | | [[Board/Minutes/2020-11|2020-11-12]] |
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+ | | |
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+ | | '''to send link of [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Local_Chapters_Congress/2020 Local Chapter's Congress wikipage] to Allan. ''' |
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+ | | Meeting |
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+ | | [[Local_Chapters_and_Communities_Working_Group|LCCWG]] |
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+ | |- |
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+ | | '''Joost''' |
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+ | | [[Board/Minutes/2020-11|2020-11-12]] |
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+ | | |
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+ | | '''to summarise Local Chapters [https://wiki.openstreetmap.org/wiki/Foundation/Surveys Survey] ''([https://wiki.openstreetmap.org/w/images/d/d9/2020_Local_Chapter_Survey.pdf copy of questions])'' at November public board meeting.''' |
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+ | | Meeting |
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+ | | [[Local_Chapters/Applications/| Local Chapters]] |
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+ | |- |
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+ | | '''Joost and Guillaume''' |
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+ | | [[Board/Minutes/2020-11|2020-11-12]] |
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+ | | |
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+ | | '''to set-up a pre-meeting with OECD.''' |
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+ | | Meeting |
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+ | | |
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|- |
|- |
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| Joost |
| Joost |
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| 2020-10 |
| 2020-10 |
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| |
| |
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− | | to develop numbers on country breakdown in current membership, vs prior year and vs country level participation |
+ | | to develop numbers on country breakdown in current membership, vs prior year and vs country level participation. |
| S2S 2020 |
| S2S 2020 |
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| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]] |
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]] |
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|Membership |
|Membership |
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|- |
|- |
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− | |Joost |
+ | | Joost |
− | |2018-12-28 |
+ | | 2018-12-28 |
+ | | Updated |
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⚫ | |||
− | |to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]]. |
+ | | to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br> |
− | ''#2020-May & Jun: No news.'' |
+ | ''#2020-May & Jun: No news.''<br> |
+ | ''#2020-11: On agenda.'' |
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| email |
| email |
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|[[Local Chapters]] |
|[[Local Chapters]] |
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|Joost |
|Joost |
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|2019-07-23 |
|2019-07-23 |
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+ | |Updated |
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⚫ | |||
− | |to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]]. |
+ | |to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br> |
− | ''#2020 May & Jul: Almost ready for final review by board and local community/membership'' |
+ | ''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br> |
+ | ''#2020 Nov: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.'' |
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|email |
|email |
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|[[Local Chapters]] |
|[[Local Chapters]] |
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|- |
|- |
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− | |Joost |
+ | | <s>Joost</s> |
− | |2019-09-19 |
+ | | <s>2019-09-19</s> |
+ | | Done |
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⚫ | |||
− | |to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]]. |
+ | | <s>to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].</s> |
− | ''#2020-05: They need to do some things first. It's in their backlog.'' |
+ | ''#2020-05: They need to do some things first. It's in their backlog.''<br> |
+ | ''#2020-11: Voting on 2020-11 agenda.'' |
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− | | email |
+ | | <s>email</s> |
− | |[[Local Chapters]] |
+ | | <s>[[Local Chapters]]</s> |
|- |
|- |
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| Mikel |
| Mikel |
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| 2020-10 |
| 2020-10 |
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− | | to extend "donate time" project to companies |
+ | | to extend "donate time" project to companies. |
| S2S 2020 |
| S2S 2020 |
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| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]] |
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]] |
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| 2020-10 |
| 2020-10 |
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− | | to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]] |
+ | | to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]]. |
| S2S 2020 |
| S2S 2020 |
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| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
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| 2020-10 |
| 2020-10 |
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− | | to spend a maximum of three hours talking to lawyers |
+ | | to spend a maximum of three hours talking to lawyers. |
| S2S 2020 |
| S2S 2020 |
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| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]] |
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]] |
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| 2020-10 |
| 2020-10 |
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− | | to create version of [[Conflict_of_Interest_Policy|board Conflict of Interest]] (CoI) to be applicable to [[Working_Groups|Working Groups]] (WGs) |
+ | | to create version of [[Conflict_of_Interest_Policy|board Conflict of Interest]] (CoI) to be applicable to [[Working_Groups|Working Groups]] (WGs). |
| S2S 2020 |
| S2S 2020 |
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| [[Board/Minutes/2020-10-S2S/Develop_plan_for_conflict_of_interest_on_Working_Groups|Develop plan for conflict of interest on Working Groups]] |
| [[Board/Minutes/2020-10-S2S/Develop_plan_for_conflict_of_interest_on_Working_Groups|Develop plan for conflict of interest on Working Groups]] |
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| <s>2020-10</s> |
| <s>2020-10</s> |
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| Done |
| Done |
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− | | <s>to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version</s> |
+ | | <s>to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version.</s> |
| <s>S2S 2020</s> |
| <s>S2S 2020</s> |
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| <s>[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]</s> |
| <s>[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]</s> |
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| 2020-10 |
| 2020-10 |
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− | | to collaborate with Tobias on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement |
+ | | to collaborate with Tobias on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement. |
| S2S 2020 |
| S2S 2020 |
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| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]] |
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]] |
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|- |
|- |
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− | | Paul |
+ | | <s>Paul</s> |
− | | 2020-10 |
+ | | <s>2020-10</s> |
+ | | Done |
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⚫ | |||
− | | to take to email Reddit "Ask me Anything" |
+ | | <s>to take to email Reddit "[https://www.reddit.com/r/openstreetmap/comments/jnijni/ask_us_anything_we_are_openstreetmap_foundation/ Ask me Anything]"</s> |
− | | S2S 2020 |
+ | | <s>S2S 2020</s> |
− | | [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
+ | | <s>[[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]</s> |
|- |
|- |
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| <s>Rory </s> |
| <s>Rory </s> |
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| 2020-10 |
| 2020-10 |
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| Updated |
| Updated |
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− | | to ask OSMF pro-bono lawyer for wording for some of these changes. ''# 2020-10 lawyer sick.'' |
+ | | to ask OSMF pro-bono lawyer for wording for some of these changes. <br>''# 2020-10 lawyer sick.'' |
| S2S 2020 |
| S2S 2020 |
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| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]] |
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]] |
Revision as of 06:14, 19 November 2020
The list is sortable and contains items that did not arise from board meetings. Incomplete.
- Items in bold are new (arose during ~ past month).
- Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name | Date | Status | Action item and status | Source | Related to |
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Board | 2020-11-12 | Updated | to read the updated bylaws of OpenStreetMap Uganda, by the end of the week. # On 2020-11 agenda. |
Meeting | Local Chapters |
Board | 2020-10 | to approve budget | S2S 2020 | 2021 budget | |
Board | 2020-10 | to set post-election timeline | S2S 2020 | Board capacity and sustainability | |
Allan | 2020-11-12 | to contact Maps.me people. | Meeting | ||
Allan | 2020-11-12 | to look at constitution of Stowarzyszenie OpenStreetMap Polska. | Meeting | Local Chapters | |
Done | |||||
Done | |||||
Done | |||||
Allan | 2020-10 | to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) | S2S 2020 | OSMF fundraising and Wrap-up session | |
Allan | 2020-03 | to reach out to FOSS community for expertise/experience in software governance.
#2020-May,Jun,Jul: In progress. One good conversation. |
S2S 2020 | "Taking stock of governance and identifying areas for improvement" | |
Guillaume with Paul | 2020-10 | to spend a maximum of three hours talking to lawyers | S2S 2020 | Brexit | |
Done | # Done and on 2020-10 agenda. |
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Guillaume | 2020-10 | to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing | S2S 2020 | 2021 budget | |
Guillaume | 2020-10 | to ask Working Groups (WGs) if they want to update their [budget] numbers | S2S 2020 | 2021 budget | |
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) | 2020-10 | to announce ahead of time that we're going to look at a budget | S2S 2020 | 2021 budget | |
Guillaume with Michelle (OSMF accountant) | 2020-10 | to consider breaking up State of the Map [numbers] by year | S2S 2020 | 2021 budget | |
Guillaume with Rory | 2020-10 | Updated | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick. |
S2S 2020 | Articles of association |
Guillaume with Mikel | 2020-10 | to work on plan on how the money will be collected | S2S 2020 | OSMF fundraising | |
Done. | |||||
Guillaume/Allan | 2020-03 | to move forward on proposal / scope out fundraising structure.
#2020-05: In progress |
S2S 2020 | Finance | |
Guillaume | 2020-08-27 | to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. | Meeting | ||
Guillaume | 2020-08-27 | to check on what a move to the EU would mean for contributor terms. | Meeting | ||
Guillaume | 2020-03 | to ping MWG/self-ping about status on membership prerequisites and transparency.
#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant). |
S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" | |
Guillaume (Taken up 2020-02. Previously: Board) | 2019-07 | to decide on next steps regarding an email service for OSMF.
#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. |
FOSS policy | ||
Joost | 2020-11-12 | to brief Allan on Japan's reactivated Local Chapter application and then Allan and Paul to collaborate. | Meeting | Japan | |
Joost | 2020-11-12 | to send link of Local Chapter's Congress wikipage to Allan. | Meeting | LCCWG | |
Joost | 2020-11-12 | to summarise Local Chapters Survey (copy of questions) at November public board meeting. | Meeting | Local Chapters | |
Joost and Guillaume | 2020-11-12 | to set-up a pre-meeting with OECD. | Meeting | ||
Joost | 2020-10 | to develop numbers on country breakdown in current membership, vs prior year and vs country level participation. | S2S 2020 | Improving member and volunteer recruiting | |
Joost | 2020-08-27 | to draft a proposal regarding further reform of the membership. | Meeting | Membership | |
Joost | 2018-12-28 | Updated | to process the OpenStreetMap Uganda Local Chapter application. #2020-May & Jun: No news. |
Local Chapters | |
Joost | 2019-07-23 | Updated | to process the FreeMap Slovakia Local Chapter application. #2020 May & Jul: Almost ready for final review by board and local community/membership |
Local Chapters | |
Done | #2020-05: They need to do some things first. It's in their backlog. |
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Mikel | 2020-10 | Updated | to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. |
S2S 2020 | Improving member and volunteer recruiting |
Mikel | 2020-10 | to extend "donate time" project to companies. | S2S 2020 | Improving member and volunteer recruiting | |
Mikel with help of Rory and Allan | 2020-10 | to revitalise the Diversity and Inclusion Special Committee. | S2S 2020 | Wrap-up session | |
Mikel | 2020-03 | to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations. | S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
#2020-07: No action to report. | |
Mikel with help of Allan, Joost, Tobias | 2020-03 | Updated |
# 2020-09 Draft Personnel Committee charter |
S2S 2020 | "Hiring" |
Mikel (Taken up 2020-02) |
2019-05-18 | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).
#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested. |
F2F 2019 | GDPR | |
Mikel/Joost | 2019-05-18 | to document working group practices, draft WG “rules of order".
#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready. |
F2F 2019 | WGs | |
Paul with Guillaume | 2020-10 | to spend a maximum of three hours talking to lawyers. | S2S 2020 | Legal team and Brexit implications - resolve how to respond | |
Paul | 2020-10 | to create version of board Conflict of Interest (CoI) to be applicable to Working Groups (WGs). | S2S 2020 | Develop plan for conflict of interest on Working Groups | |
Done | |||||
Paul | 2020-10 | to collaborate with Tobias on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement. | S2S 2020 | Make progress on attribution guidelines and enforcement | |
Done | |||||
Updated | # Done, but lawyer sick. |
S2S 2020 | Attribution guidelines | ||
Rory | 2020-10 | Updated | to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an Articles of Association (AoA) change. # 2020-10 lawyer sick. | S2S 2020 | Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates |
Rory | 2020-10 | Updated | to ask OSMF pro-bono lawyer for wording for some of these changes. # 2020-10 lawyer sick. |
S2S 2020 | Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates |
Rory | 2020-03 | to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG. | S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" | |
Tobias with Paul | 2020-10 | to collaborate on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement | S2S 2020 | Attribution guidelines | |
Done |
|