Difference between revisions of "Board/Action Items"

From OpenStreetMap Foundation
(updates)
(updates)
Line 12: Line 12:
 
!Related to
 
!Related to
 
|-
 
|-
| '''<s>Board</s>'''
+
|<s>'''Board'''</s>
| <s>[[Board/Minutes/2020-11#Uganda_Local_Chapter_application:_status_report|2020-11-12]]</s>
+
|<s>'''2020-10'''</s>
| '''Done'''
+
|'''To be removed'''
| '''<s>to read the updated [https://wiki.osmfoundation.org/w/images/2/2f/OSM_Uganda-Constitution_2020.pdf bylaws of OpenStreetMap Uganda], by the end of the week.</s>'''
+
|<s>'''to approve budget.'''</s>
| <s>Meeting</s>
+
|<s>'''S2S 2020'''</s>
| <s>[[Local_Chapters/Applications/Uganda| Local Chapters]]</s>
+
|[[Board/Minutes/2020-10-S2S/2021_budget| <s>'''2021 budget'''</s>]]
 
|-
 
|-
| Board
+
|<s>'''Board'''</s>
| 2020-10
+
|<s>'''2020-10'''</s>
|
+
|'''To be removed'''
| to approve budget
+
|<s>'''to set post-election timeline.'''</s>
| S2S 2020
+
|<s>'''S2S 2020'''</s>
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
+
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| <s>'''Board capacity and sustainability'''</s>]]
 
|-
 
|-
| Board
 
  +
|'''<s>Allan</s>'''
| 2020-10
 
  +
|<s>[[Board/Minutes/2020-11|'''2020-11-12''']]</s>
|
 
  +
|'''Done'''
| to set post-election timeline
 
  +
|'''<s>to contact Maps.me people.</s> <br>''# Done but not heard back.'''''
| S2S 2020
 
  +
|<s>'''Meeting'''</s>
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| Board capacity and sustainability]]
 
|-
 
| '''<s>Allan</s>'''
 
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
 
| '''Done'''
 
| '''<s>to contact Maps.me people.</s>''' <br> ''# Done but not heard back.''
 
| <s>Meeting</s>
 
 
|
 
|
 
|-
 
|-
| Allan
+
|<s>'''Allan'''</s>
|[[Board/Minutes/2020-11|2020-11-12]]
+
|[[Board/Minutes/2020-11|<s>'''2020-11-12'''</s>]]
|
+
|'''Done'''
| to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].
+
|<s>'''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].'''</s>
| Meeting
+
|<s>'''Meeting'''</s>
| [[Local_Chapters/Applications/Applications/Poland| Local Chapters]]
+
|[[Local_Chapters/Applications/Applications/Poland| <s>'''Local Chapters'''</s>]]
 
|-
 
|-
| Allan
+
|'''Allan'''
| 2020-10
+
|'''2020-10'''
|
+
|'''Updated'''
| to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)
+
|'''<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)'''
| S2S 2020
+
''# 2020-Dec: Draft circulated.''
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
+
|'''S2S 2020'''
  +
|'''[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]'''''
 
|-
 
|-
 
|Allan
 
|Allan
Line 58: Line 51:
 
|
 
|
 
|to reach out to FOSS community for expertise/experience in software governance.
 
|to reach out to FOSS community for expertise/experience in software governance.
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
+
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>''#2020-Aug: In contact with Gunner.''
''#2020-Aug: In contact with Gunner.''
+
  +
''# 2020-Dec: Continues.''
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement"
 
|"Taking stock of governance and identifying areas for improvement"
   
 
|-
 
|-
| Guillaume with Paul
+
| Guillaume with Paul
 
| 2020-10
 
| 2020-10
 
|
 
|
| to spend a maximum of three hours talking to lawyers
+
| to spend a maximum of three hours talking to lawyers.
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Brexit]]
+
|[[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Brexit]]
 
|-
 
|-
| Guillaume
+
| Guillaume
 
| 2020-10
 
| 2020-10
 
|
 
|
| to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing
+
| to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume
+
| Guillaume
 
| 2020-10
 
| 2020-10
 
|
 
|
| to ask [[Working_Groups|Working Groups]] (WGs) if they want to update their [budget] numbers
+
| to ask [[Working Groups]] (WGs) if they want to update their [budget] numbers.
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication_Working_Group|Communication Working Group]] (CWG)
+
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG)
 
| 2020-10
 
| 2020-10
 
|
 
|
| to announce ahead of time that we're going to look at a budget
+
| to announce ahead of time that we're going to look at a budget.
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume with Michelle ''(OSMF accountant)''
+
| Guillaume with Michelle ''(OSMF accountant)''
 
| 2020-10
 
| 2020-10
 
|
 
|
| to consider breaking up [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year
+
| to consider breaking up [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume with Rory
+
| Guillaume with Rory
 
| 2020-10
 
| 2020-10
| Updated
 
  +
|
| to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.<br> ''# Lawyer is sick.''
+
| to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
|-
| Guillaume with Mikel
+
|'''Guillaume with Mikel'''
| 2020-10
+
|'''2020-10'''
| Updated
+
|'''Updated'''
| to work on plan on how the money will be collected <br> ''# 2020-11 In progress.''
+
|'''to work on plan on how the money will be collected.<br>''# 2020-11 In progress.'''''
| S2S 2020
+
'''''# 2020-12 Done but decision to keep open for administration.'''''
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
+
|'''S2S 2020'''
  +
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|'''OSMF fundraising''']]
 
|-
 
|-
 
|Guillaume/Allan
 
|Guillaume/Allan
Line 117: Line 110:
 
|
 
|
 
|to move forward on proposal / scope out fundraising structure.
 
|to move forward on proposal / scope out fundraising structure.
''#2020-05 In progress''
+
''#2020-05 In progress.''
  +
<br />
 
|S2S 2020
 
|S2S 2020
 
|Finance
 
|Finance
Line 139: Line 132:
 
|
 
|
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
''#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
+
''#2020 Jun, Jul: In progress.''
  +
  +
''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Line 149: Line 142:
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''<br>
+
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
 
''#2020-07: no action reported.''
 
''#2020-07: no action reported.''
 
|email
 
|email
Line 157: Line 150:
 
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
 
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
 
| '''Done'''
 
| '''Done'''
| '''<s>to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]]</s> and then Allan and Paul to collaborate. ''' <br>''# Kathleen Lu is directly in contact with OSM Japan.''
+
| '''<s>to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]]</s> and then Allan and Paul to collaborate. ''' <br>''# Kathleen Lu is directly in contact with OSMF Japan.''
 
| <s>Meeting</s>
 
| <s>Meeting</s>
 
| <s>[[Local_Chapters/Applications/Japan|Japan]] </s>
 
| <s>[[Local_Chapters/Applications/Japan|Japan]] </s>
|-
 
| <s>'''Joost'''</s>
 
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
 
| '''Done'''
 
| <s>'''to send link of [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Local_Chapters_Congress/2020 Local Chapter's Congress wikipage] to Allan. '''</s>
 
| <s>Meeting</s>
 
| <s>[[Local_Chapters_and_Communities_Working_Group|LCCWG]]</s>
 
|-
 
| <s>'''Joost'''</s>
 
| [[Board/Minutes/2020-11|2020-11-12]]</s>
 
| '''Done'''
 
| <s>'''to summarise Local Chapters [https://wiki.openstreetmap.org/wiki/Foundation/Surveys Survey] ''([https://wiki.openstreetmap.org/w/images/d/d9/2020_Local_Chapter_Survey.pdf copy of questions])'' </s> <br> # at November public board meeting.'''
 
| <s>Meeting</s>
 
| <s>[[Local_Chapters/Applications/| Local Chapters]]</s>
 
|-
 
| '''<s>Joost and Guillaume</s>'''
 
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
 
| '''Done'''
 
| '''<s>to set-up a pre-meeting with OECD.</s>'''
 
| <s>Meeting</s>
 
|
 
|-
 
| <s>Joost</s>
 
| <s>2020-10</s>
 
| '''Done'''
 
| <s>'''to develop numbers on country breakdown in current membership, vs prior year and vs country level participation.'''</s>
 
| <s>S2S 2020</s>
 
| <s>[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]</s>
 
 
|-
 
|-
 
|Joost
 
|Joost
 
|2020-08-27
 
|2020-08-27
 
|
 
|
|to draft a proposal regarding further reform of the membership.
+
|to draft a proposal regarding further reform of the membership.
 
|Meeting
 
|Meeting
 
|Membership
 
|Membership
 
|-
 
|-
| Joost
+
|<s>'''Joost'''</s>
| 2018-12-28
+
|<s>'''2018-12-28'''</s>
| Updated
+
|'''Done'''
| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>
+
|<s>'''to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>'''</s>
''#2020-May & Jun: No news.''<br>
+
<s>'''''#2020-May & Jun: No news.''<br>
 
''#2020-Nov: On agenda.''<br>
 
''#2020-Nov: On agenda.''<br>
''#2020-Dec: Local and membership consultation period ended.''
+
''#2020-Dec: Local and membership consultation period ended.'''''</s>
| email
+
|<s>'''email'''</s>
|[[Local Chapters]]
+
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
 
|-
 
|-
|Joost
+
|<s>'''Joost'''</s>
|2019-07-23
+
|<s>'''2019-07-23'''</s>
|Updated
+
|'''Done'''
|to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>
+
|<s>'''to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>'''</s>
''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br>
+
<s>'''''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br>
''#2020 Nov: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''<br>
+
''#2020 11: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''<br>
''#2020-Dec: Local and membership consultation period ended.''
+
''#2020-12: Local and membership consultation period ended'''''</s>
|email
+
|[[Local Chapters]]
+
'''''#2020-12 To be added on the January agenda'''''
  +
|<s>'''email'''</s>
  +
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
 
|-
 
|-
 
| Mikel
 
| Mikel
 
| 2020-10
 
| 2020-10
| Updated
 
  +
|
| to write draft about [[Operations_Working_Group| Operations Working Group]] (OWG) and work with Paul. <br> ''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. #2020-11 Asked to join CWG to work on it.''
+
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
  +
''#2020-11 Asked to join CWG to work on it.''
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
+
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|-
 
| Mikel
 
| Mikel
Line 251: Line 216:
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
* Personnel committee:
** structured way of working with Dorothea
+
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues
+
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation<br>
+
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter]]''<br>
+
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>
 
''<nowiki>#</nowiki> 2020-10 on agenda.''
 
 
| S2S 2020
 
| S2S 2020
 
| "Hiring"
 
| "Hiring"
Line 262: Line 227:
 
|
 
|
 
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.''
+
''#2020-02: Mikel plans to circulate to people in Ruby community.''
  +
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
|F2F 2019
 
|F2F 2019
 
| GDPR
 
| GDPR
Line 280: Line 245:
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
 
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
|-
 
| <s>Paul</s>
 
| <s>2020-10</s>
 
| '''Done'''
 
| <s>'''to create version of [[Conflict_of_Interest_Policy|board Conflict of Interest]] (CoI) to be applicable to [[Working_Groups|Working Groups]] (WGs).'''</s> <br> ''# Done and on December's agenda.''
 
| <s>S2S 2020</s>
 
| <s>[[Board/Minutes/2020-10-S2S/Develop_plan_for_conflict_of_interest_on_Working_Groups|Develop plan for conflict of interest on Working Groups]]</s>
 
 
|-
 
|-
 
| Paul
 
| Paul
 
| 2020-10
 
| 2020-10
 
|
 
|
| to collaborate with Tobias on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.
+
| to collaborate with Tobias on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
+
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
|-
| Rory
+
|<s>'''Rory'''</s>
  +
|<s>'''2020-12'''</s>
  +
|'''Done'''
  +
|<s>'''to send formal email to board members in order to set dates for January monthly board meeting and mid-month chat.'''</s>
  +
|<s>'''Meeting'''</s>
  +
|
  +
|-
  +
|<s>'''Rory'''</s>
  +
|<s>'''2020-12'''</s>
  +
|'''Done'''
  +
|<s>'''to check availability of board members and Gunner ''(facilitator of previous face-to-face board meetings)'' for the second half of February.'''</s>
  +
|<s>'''Meeting'''</s>
  +
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2021-02-S2S <s>'''Screen-to-Screen meeting, February 2021'''</s>]
  +
|-
  +
|<s>'''Rory'''</s>
  +
|<s>'''2020-12'''</s>
  +
|'''Done'''
  +
|<s>'''to fix a meeting date with the HOT board.'''</s>
  +
|<s>'''Meeting'''</s>
  +
|
  +
|-
  +
|<s>'''Rory'''</s>
  +
|<s>'''2020-12'''</s>
  +
|'''Done'''
  +
|<s>'''to send links related to the Strategic Plan to new board members. The links are also available on the board wiki.'''</s>
  +
|<s>'''Meeting'''</s>
  +
|<s>'''Strategic plan'''</s>
  +
|-
  +
| Rory
 
| 2020-10
 
| 2020-10
| Updated
 
  +
|
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[Articles_of_Association| Articles of Association]] (AoA) change. ''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.''
+
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[ Articles of Association]] (AoA) change.
  +
''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.''
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
+
|[[Board/Minutes/2020-10-S2S/Articles_of_Association|Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
 
|-
 
|-
 
| Rory
 
| Rory
Line 312: Line 270:
 
| 2020-03
 
| 2020-03
 
|
 
|
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.
+
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
  +
<nowiki>#</nowiki>2020-08: Reached to DWG.
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|-
| Tobias with Paul
+
|'''Tobias with Paul'''
| 2020-10
+
|'''2020-10'''
|
+
|'''Updated'''
| to collaborate on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
+
|'''to collaborate on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement'''
| S2S 2020
+
'''''# 2020-12 Draft to be shared with the board before the board election.'''''
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
+
|'''S2S 2020'''
  +
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| '''Attribution guidelines''']]
 
|-
 
|-
 
|}
 
|}

Revision as of 12:41, 29 January 2021

The list is sortable and contains items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board 2020-10 To be removed to approve budget. S2S 2020 2021 budget
Board 2020-10 To be removed to set post-election timeline. S2S 2020 Board capacity and sustainability
Allan 2020-11-12 Done to contact Maps.me people.
# Done but not heard back.
Meeting
Allan 2020-11-12 Done to look at constitution of Stowarzyszenie OpenStreetMap Polska. Meeting Local Chapters
Allan 2020-10 Updated to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)

# 2020-Dec: Draft circulated.

S2S 2020 OSMF fundraising and Wrap-up session
Allan 2020-03 to reach out to FOSS community for expertise/experience in software governance.

#2020-May,Jun,Jul: In progress. One good conversation.
#2020-Aug: In contact with Gunner.

# 2020-Dec: Continues.

S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume with Paul 2020-10 to spend a maximum of three hours talking to lawyers. S2S 2020 Brexit
Guillaume 2020-10 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. S2S 2020 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. S2S 2020 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. S2S 2020 2021 budget
Guillaume with Rory 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
S2S 2020 Articles of association
Guillaume with Mikel 2020-10 Updated to work on plan on how the money will be collected.
# 2020-11 In progress.

# 2020-12 Done but decision to keep open for administration.

S2S 2020 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Joost 2020-11-12 Done to brief Allan on Japan's reactivated Local Chapter application and then Allan and Paul to collaborate.
# Kathleen Lu is directly in contact with OSMF Japan.
Meeting Japan
Joost 2020-08-27 to draft a proposal regarding further reform of the membership. Meeting Membership
Joost 2018-12-28 Done to process the OpenStreetMap Uganda Local Chapter application.

#2020-May & Jun: No news.
#2020-Nov: On agenda.
#2020-Dec: Local and membership consultation period ended.

email Local Chapters
Joost 2019-07-23 Done to process the FreeMap Slovakia Local Chapter application.

#2020 May & Jul: Almost ready for final review by board and local community/membership
#2020 11: English translation of 2019 tax statement recently provided.
#2020-12: Local and membership consultation period ended

#2020-12 To be added on the January agenda

email Local Chapters
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

#2020-11 Asked to join CWG to work on it.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 to extend "donate time" project to companies. S2S 2020 Improving member and volunteer recruiting
Mikel with help of Rory and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel 2020-03 to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations. S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."

#2020-07: No action to report.

Mikel with help of Allan, Joost, Tobias 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document working group practices, draft WG “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 WGs
Paul with Guillaume 2020-10 to spend a maximum of three hours talking to lawyers. S2S 2020 Legal team and Brexit implications - resolve how to respond
Paul 2020-10 to collaborate with Tobias on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement. S2S 2020 Make progress on attribution guidelines and enforcement
Rory 2020-12 Done to send formal email to board members in order to set dates for January monthly board meeting and mid-month chat. Meeting
Rory 2020-12 Done to check availability of board members and Gunner (facilitator of previous face-to-face board meetings) for the second half of February. Meeting Screen-to-Screen meeting, February 2021
Rory 2020-12 Done to fix a meeting date with the HOT board. Meeting
Rory 2020-12 Done to send links related to the Strategic Plan to new board members. The links are also available on the board wiki. Meeting Strategic plan
Rory 2020-10 to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an Articles of Association (AoA) change.

# 2020-10 lawyer sick.
# 2020-11 Not done but see AGM resolution.

S2S 2020 Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates
Rory 2020-10 to ask OSMF pro-bono lawyer for wording for some of these changes.
# 2020-10 lawyer sick.
S2S 2020 Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates
Rory 2020-03 to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).

#2020-08: Reached to DWG.

S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Tobias with Paul 2020-10 Updated to collaborate on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement

# 2020-12 Draft to be shared with the board before the board election.

S2S 2020 Attribution guidelines