Difference between revisions of "Board/Action Items"
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+ | |Board |
− | | |
+ | |2022-01 |
− | | |
+ | |future agenda item |
− | | |
+ | |evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms |
− | | |
+ | |Board |
− | |[[Board/Minutes/2021-01| |
+ | |[[Board/Minutes/2021-01| Board Minutes 29 January 2021]],<br>[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel] |
|- |
|- |
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− | | |
+ | |'''Allan''' |
− | | |
+ | |'''2020-02-12''' |
− | |''' |
+ | | '''New''' |
+ | |'''to create circular for paying external counsel for advice related to attribution guidelines.''' |
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− | |<s>'''to approve budget.'''</s> |
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− | | |
+ | |'''Meeting''' |
+ | |'''Attribution Guidelines''' |
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− | |[[Board/Minutes/2020-10-S2S/2021_budget| <s>'''2021 budget'''</s>]] |
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|- |
|- |
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+ | |Allan |
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− | |<s>'''Board'''</s> |
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− | | |
+ | |2020-10 |
+ | | |
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− | |'''To be removed''' |
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+ | |<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)''' |
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− | |<s>'''to set post-election timeline.'''</s> |
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− | |<s>'''S2S 2020'''</s> |
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− | | [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| <s>'''Board capacity and sustainability'''</s>]] |
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− | |- |
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− | |'''<s>Allan</s>''' |
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− | |<s>[[Board/Minutes/2020-11|'''2020-11-12''']]</s> |
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− | |'''Done''' |
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− | |'''<s>to contact Maps.me people.</s> <br>''# Done but not heard back.''''' |
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− | |<s>'''Meeting'''</s> |
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− | | |
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− | |- |
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− | |<s>'''Allan'''</s> |
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− | |[[Board/Minutes/2020-11|<s>'''2020-11-12'''</s>]] |
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− | |'''Done''' |
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− | |<s>'''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].'''</s> |
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− | |<s>'''Meeting'''</s> |
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− | |[[Local_Chapters/Applications/Applications/Poland| <s>'''Local Chapters'''</s>]] |
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− | |- |
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− | |'''Allan''' |
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− | |'''2020-10''' |
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− | |'''Updated''' |
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− | |'''<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)''' |
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''# 2020-Dec: Draft circulated.'' |
''# 2020-Dec: Draft circulated.'' |
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− | | |
+ | |S2S 2020 |
− | | |
+ | |[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
|- |
|- |
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|Allan |
|Allan |
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Line 64: | Line 43: | ||
|S2S 2020 |
|S2S 2020 |
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|"Taking stock of governance and identifying areas for improvement" |
|"Taking stock of governance and identifying areas for improvement" |
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− | |||
|- |
|- |
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− | | Guillaume with |
+ | | Guillaume with Rory |
| 2020-10 |
| 2020-10 |
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| |
| |
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Line 108: | Line 86: | ||
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]] |
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]] |
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|- |
|- |
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− | | |
+ | |Guillaume with Mikel |
− | | |
+ | |2020-10 |
+ | | |
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− | |'''Updated''' |
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− | | |
+ | |to work on plan on how the money will be collected.<br>''# 2020-11 In progress. # 2020-12 Done but decision to keep open for administration.'' |
+ | |S2S 2020 |
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− | '''''# 2020-12 Done but decision to keep open for administration.''''' |
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+ | | [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]] |
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− | |'''S2S 2020''' |
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− | | [[Board/Minutes/2020-10-S2S/OSMF_fundraising|'''OSMF fundraising''']] |
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|- |
|- |
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|Guillaume/Allan |
|Guillaume/Allan |
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|FOSS policy |
|FOSS policy |
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|- |
|- |
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− | | <s> |
+ | |Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>) |
+ | | 2020-03 |
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− | | <s>[[Board/Minutes/2020-11|2020-11-12]]</s> |
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+ | | |
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− | | '''Done''' |
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+ | | |
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− | | '''<s>to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]]</s> and then Allan and Paul to collaborate. ''' <br>''# Kathleen Lu is directly in contact with OSMF Japan.'' |
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+ | * Scope out possible scenarios for possible paid staff, including risks |
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− | | <s>Meeting</s> |
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+ | * Personnel committee: |
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− | | <s>[[Local_Chapters/Applications/Japan|Japan]] </s> |
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+ | ** structured way of working with Dorothea. |
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+ | ** Concern about confidentiality /HR issues. |
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+ | ** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br> |
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+ | ''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.'' |
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+ | | S2S 2020 |
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+ | | "Hiring" |
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|- |
|- |
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− | |Joost |
+ | |<s>Joost</s> |
|2020-08-27 |
|2020-08-27 |
||
| |
| |
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− | |to draft a proposal regarding further reform of the membership. |
+ | |to draft a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.'' |
|Meeting |
|Meeting |
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|Membership |
|Membership |
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− | |- |
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− | |<s>'''Joost'''</s> |
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− | |<s>'''2018-12-28'''</s> |
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− | |'''Done''' |
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− | |<s>'''to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>'''</s> |
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− | <s>'''''#2020-May & Jun: No news.''<br> |
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− | ''#2020-Nov: On agenda.''<br> |
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− | ''#2020-Dec: Local and membership consultation period ended.'''''</s> |
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− | |<s>'''email'''</s> |
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− | |[[Local Chapters|<s>'''Local Chapters'''</s>]] |
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− | |- |
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− | |<s>'''Joost'''</s> |
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− | |<s>'''2019-07-23'''</s> |
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− | |'''Done''' |
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− | |<s>'''to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>'''</s> |
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− | <s>'''''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br> |
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− | ''#2020 11: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''<br> |
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− | ''#2020-12: Local and membership consultation period ended'''''</s> |
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− | |||
− | '''''#2020-12 To be added on the January agenda''''' |
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− | |<s>'''email'''</s> |
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− | |[[Local Chapters|<s>'''Local Chapters'''</s>]] |
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|- |
|- |
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| Mikel |
| Mikel |
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| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
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|- |
|- |
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− | |Mikel |
+ | |<s>Mikel</s> |
− | |2020-03 |
+ | |<s>2020-03</s> |
| |
| |
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− | |to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations. |
+ | |<s>to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.</s> <s>'#2020-07: No action to report.''</s> #2021-01-29. Superseded by events. To be removed. |
− | |S2S 2020 |
+ | |<s>S2S 2020</s> |
− | |"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community." |
+ | |<s>"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."</s> |
− | ''#2020-07: No action to report.'' |
||
− | |- |
||
− | |Mikel with help of Allan, Joost, Tobias |
||
− | | 2020-03 |
||
− | | |
||
− | | |
||
− | * Scope out possible scenarios for possible paid staff, including risks |
||
− | * Personnel committee: |
||
− | ** structured way of working with Dorothea. |
||
− | ** Concern about confidentiality /HR issues. |
||
− | ** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br> |
||
− | ''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.'' |
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− | | S2S 2020 |
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− | | "Hiring" |
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|- |
|- |
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|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s> |
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s> |
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| GDPR |
| GDPR |
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|- |
|- |
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− | |Mikel/Joost |
+ | |Mikel<s>/Joost</s> |
| 2019-05-18 |
| 2019-05-18 |
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| |
| |
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− | |to document |
+ | |to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order". |
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]'' |
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]'' |
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|F2F 2019 |
|F2F 2019 |
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+ | |[[Working_Groups|Working Groups]] |
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− | |WGs |
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|- |
|- |
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− | | |
+ | | Rory with Guillaume |
| 2020-10 |
| 2020-10 |
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| |
| |
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Line 268: | Line 215: | ||
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]] |
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]] |
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|- |
|- |
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− | | Paul |
+ | | Tobias (was: <s>Paul</s>) |
| 2020-10 |
| 2020-10 |
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+ | | Updated |
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− | | |
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− | | to |
+ | | to email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br> |
+ | ''# LWG said it is blocked by the attribution guidelines.'' |
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| S2S 2020 |
| S2S 2020 |
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|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]] |
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]] |
||
|- |
|- |
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− | | |
+ | | '''Rory''' |
− | |<s>''' |
+ | | <s>'''2021-01'''</s> |
− | |'''Done''' |
+ | | '''Done''' |
− | |<s>'''to |
+ | | <s>'''to schedule Advisory Board (AB) meeting in February to see if they have any advice for the board'''.</s> |
− | |<s> |
+ | | <s>Meeting</s> |
+ | | <s>[[Advisory_Board| Advisory Board]] </s> |
||
− | | |
||
− | |- |
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− | |<s>'''Rory'''</s> |
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− | |<s>'''2020-12'''</s> |
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− | |'''Done''' |
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− | |<s>'''to check availability of board members and Gunner ''(facilitator of previous face-to-face board meetings)'' for the second half of February.'''</s> |
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− | |<s>'''Meeting'''</s> |
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− | |[https://wiki.osmfoundation.org/wiki/Board/Minutes/2021-02-S2S <s>'''Screen-to-Screen meeting, February 2021'''</s>] |
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− | |- |
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− | |<s>'''Rory'''</s> |
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− | |<s>'''2020-12'''</s> |
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− | |'''Done''' |
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− | |<s>'''to fix a meeting date with the HOT board.'''</s> |
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− | |<s>'''Meeting'''</s> |
||
− | | |
||
− | |- |
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− | |<s>'''Rory'''</s> |
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− | |<s>'''2020-12'''</s> |
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− | |'''Done''' |
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− | |<s>'''to send links related to the Strategic Plan to new board members. The links are also available on the board wiki.'''</s> |
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− | |<s>'''Meeting'''</s> |
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− | |<s>'''Strategic plan'''</s> |
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|- |
|- |
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| Rory |
| Rory |
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| 2020-10 |
| 2020-10 |
||
| |
| |
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− | | to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[ |
+ | | to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[Articles of Association]] (AoA) change. |
''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.'' |
''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.'' |
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| S2S 2020 |
| S2S 2020 |
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| |
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|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). |
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). |
||
− | <nowiki>#</nowiki>2020-08: Reached to |
+ | <nowiki>#</nowiki>2020-08: Reached to [[Data_Working_Group| Data Working Group]]. |
|S2S 2020 |
|S2S 2020 |
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|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" |
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" |
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|- |
|- |
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− | | |
+ | |Tobias <s>with Paul</s> |
− | | |
+ | |2020-10 |
+ | | |
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− | |'''Updated''' |
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− | | |
+ | |to collaborate on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement |
− | + | ''# 2020-12 Draft to be shared with the board before the board election. |
|
− | | |
+ | |S2S 2020 |
− | | [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| |
+ | | [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]] |
|- |
|- |
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|} |
|} |
Revision as of 01:38, 26 February 2021
The list is sortable and contains items that did not arise from board meetings. Incomplete.
- Items in bold are new (arose during ~ past month).
- Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name | Date | Status | Action item and status | Source | Related to |
---|---|---|---|---|---|
Board | 2022-01 | future agenda item | evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms | Board | Board Minutes 29 January 2021, OSM wiki: Software dispute resolution panel |
Allan | 2020-02-12 | New | to create circular for paying external counsel for advice related to attribution guidelines. | Meeting | Attribution Guidelines |
Allan | 2020-10 | # 2020-Dec: Draft circulated. |
S2S 2020 | OSMF fundraising and Wrap-up session | |
Allan | 2020-03 | to reach out to FOSS community for expertise/experience in software governance.
#2020-May,Jun,Jul: In progress. One good conversation. # 2020-Dec: Continues. |
S2S 2020 | "Taking stock of governance and identifying areas for improvement" | |
Guillaume with Rory | 2020-10 | to spend a maximum of three hours talking to lawyers. | S2S 2020 | Brexit | |
Guillaume | 2020-10 | to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. | S2S 2020 | 2021 budget | |
Guillaume | 2020-10 | to ask Working Groups (WGs) if they want to update their [budget] numbers. | S2S 2020 | 2021 budget | |
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) | 2020-10 | to announce ahead of time that we're going to look at a budget. | S2S 2020 | 2021 budget | |
Guillaume with Michelle (OSMF accountant) | 2020-10 | to consider breaking up State of the Map [numbers] by year. | S2S 2020 | 2021 budget | |
Guillaume with Rory | 2020-10 | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick. |
S2S 2020 | Articles of association | |
Guillaume with Mikel | 2020-10 | to work on plan on how the money will be collected. # 2020-11 In progress. # 2020-12 Done but decision to keep open for administration. |
S2S 2020 | OSMF fundraising | |
Guillaume/Allan | 2020-03 | to move forward on proposal / scope out fundraising structure.
#2020-05 In progress.
|
S2S 2020 | Finance | |
Guillaume | 2020-08-27 | to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. | Meeting | ||
Guillaume | 2020-08-27 | to check on what a move to the EU would mean for contributor terms. | Meeting | ||
Guillaume | 2020-03 | to ping MWG/self-ping about status on membership prerequisites and transparency.
#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant). |
S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" | |
Guillaume (Taken up 2020-02. Previously: Board) | 2019-07 | to decide on next steps regarding an email service for OSMF.
#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. |
FOSS policy | ||
Jean-Marc (was: |
2020-03 |
# 2020-09 Draft Personnel Committee charter. |
S2S 2020 | "Hiring" | |
2020-08-27 | to draft a proposal regarding further reform of the membership. # 2021-02-12 one part done. |
Meeting | Membership | ||
Mikel | 2020-10 | to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. #2020-11 Asked to join CWG to work on it. |
S2S 2020 | Improving member and volunteer recruiting | |
Mikel | 2020-10 | to extend "donate time" project to companies. | S2S 2020 | Improving member and volunteer recruiting | |
Mikel with help of Rory and Allan | 2020-10 | to revitalise the Diversity and Inclusion Special Committee. | S2S 2020 | Wrap-up session | |
Mikel (Taken up 2020-02) |
2019-05-18 | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).
#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested. |
F2F 2019 | GDPR | |
Mikel |
2019-05-18 | to document Working Group practices, draft Working Group “rules of order".
#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready. |
F2F 2019 | Working Groups | |
Rory with Guillaume | 2020-10 | to spend a maximum of three hours talking to lawyers. | S2S 2020 | Legal team and Brexit implications - resolve how to respond | |
Tobias (was: |
2020-10 | Updated | to email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement. # LWG said it is blocked by the attribution guidelines. |
S2S 2020 | Make progress on attribution guidelines and enforcement |
Rory | Done | ||||
Rory | 2020-10 | to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an Articles of Association (AoA) change.
# 2020-10 lawyer sick. |
S2S 2020 | Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates | |
Rory | 2020-10 | to ask OSMF pro-bono lawyer for wording for some of these changes. # 2020-10 lawyer sick. |
S2S 2020 | Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates | |
Rory | 2020-03 | to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
#2020-08: Reached to Data Working Group. |
S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" | |
Tobias |
2020-10 | to collaborate on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
# 2020-12 Draft to be shared with the board before the board election. |
S2S 2020 | Attribution guidelines |