Difference between revisions of "Board/Action Items"

From OpenStreetMap Foundation
(updates)
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!Related to
 
!Related to
 
|-
 
|-
|'''Board'''
+
|Board
|'''2022-01'''
+
|2022-01
|'''future agenda item'''
+
|future agenda item
|'''evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms'''
+
|evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
|'''Board'''
+
|Board
|[[Board/Minutes/2021-01| '''Board Minutes 29 January 2021''']],<br>[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate '''OSM wiki: Software dispute resolution panel''']
+
|[[Board/Minutes/2021-01| Board Minutes 29 January 2021]],<br>[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
|<s>'''Board'''</s>
+
|'''Allan'''
|<s>'''2020-10'''</s>
+
|'''2020-02-12'''
|'''To be removed'''
+
| '''New'''
|<s>'''to approve budget.'''</s>
+
|'''to create circular for paying external counsel for advice related to attribution guidelines.'''
|<s>'''S2S 2020'''</s>
+
|'''Meeting'''
|[[Board/Minutes/2020-10-S2S/2021_budget| <s>'''2021 budget'''</s>]]
+
|'''Attribution Guidelines'''
 
|-
 
|-
|<s>'''Board'''</s>
 
  +
|Allan
|<s>'''2020-10'''</s>
+
|2020-10
|'''To be removed'''
+
|
|<s>'''to set post-election timeline.'''</s>
+
|<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)'''
|<s>'''S2S 2020'''</s>
 
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| <s>'''Board capacity and sustainability'''</s>]]
 
|-
 
|'''<s>Allan</s>'''
 
|<s>[[Board/Minutes/2020-11|'''2020-11-12''']]</s>
 
|'''Done'''
 
|'''<s>to contact Maps.me people.</s> <br>''# Done but not heard back.'''''
 
|<s>'''Meeting'''</s>
 
|
 
|-
 
|<s>'''Allan'''</s>
 
|[[Board/Minutes/2020-11|<s>'''2020-11-12'''</s>]]
 
|'''Done'''
 
|<s>'''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].'''</s>
 
|<s>'''Meeting'''</s>
 
|[[Local_Chapters/Applications/Applications/Poland| <s>'''Local Chapters'''</s>]]
 
|-
 
|'''Allan'''
 
|'''2020-10'''
 
|'''Updated'''
 
|'''<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)'''
 
 
''# 2020-Dec: Draft circulated.''
 
''# 2020-Dec: Draft circulated.''
|'''S2S 2020'''
+
|S2S 2020
|'''[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]'''''
+
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
 
|Allan
 
|Allan
Line 43: Line 43:
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement"
 
|"Taking stock of governance and identifying areas for improvement"
 
 
|-
 
|-
| Guillaume with Paul
+
| Guillaume with Rory
 
| 2020-10
 
| 2020-10
 
|
 
|
Line 87: Line 86:
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
|-
|'''Guillaume with Mikel'''
+
|Guillaume with Mikel
|'''2020-10'''
+
|2020-10
|'''Updated'''
+
|
|'''to work on plan on how the money will be collected.<br>''# 2020-11 In progress.'''''
+
|to work on plan on how the money will be collected.<br>''# 2020-11 In progress. # 2020-12 Done but decision to keep open for administration.''
'''''# 2020-12 Done but decision to keep open for administration.'''''
+
|S2S 2020
|'''S2S 2020'''
+
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|'''OSMF fundraising''']]
 
 
|-
 
|-
 
|Guillaume/Allan
 
|Guillaume/Allan
Line 138: Line 137:
 
|FOSS policy
 
|FOSS policy
 
|-
 
|-
| <s>'''Joost'''</s>
 
  +
|Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
| <s>[[Board/Minutes/2020-11|2020-11-12]]</s>
 
  +
| 2020-03
| '''Done'''
 
  +
|
| '''<s>to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]]</s> and then Allan and Paul to collaborate. ''' <br>''# Kathleen Lu is directly in contact with OSMF Japan.''
 
  +
|
| <s>Meeting</s>
 
  +
* Scope out possible scenarios for possible paid staff, including risks
| <s>[[Local_Chapters/Applications/Japan|Japan]] </s>
 
  +
* Personnel committee:
  +
** structured way of working with Dorothea.
  +
** Concern about confidentiality /HR issues.
  +
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
  +
| S2S 2020
  +
| "Hiring"
 
|-
 
|-
|Joost
+
|<s>Joost</s>
 
|2020-08-27
 
|2020-08-27
 
|
 
|
|to draft a proposal regarding further reform of the membership.
+
|to draft a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
 
|Meeting
 
|Meeting
 
|Membership
 
|Membership
|-
 
|<s>'''Joost'''</s>
 
|<s>'''2018-12-28'''</s>
 
|'''Done'''
 
|<s>'''to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>'''</s>
 
<s>'''''#2020-May & Jun: No news.''<br>
 
''#2020-Nov: On agenda.''<br>
 
''#2020-Dec: Local and membership consultation period ended.'''''</s>
 
|<s>'''email'''</s>
 
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
 
|-
 
|<s>'''Joost'''</s>
 
|<s>'''2019-07-23'''</s>
 
|'''Done'''
 
|<s>'''to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>'''</s>
 
<s>'''''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br>
 
''#2020 11: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''<br>
 
''#2020-12: Local and membership consultation period ended'''''</s>
 
 
'''''#2020-12 To be added on the January agenda'''''
 
|<s>'''email'''</s>
 
|[[Local Chapters|<s>'''Local Chapters'''</s>]]
 
 
|-
 
|-
 
| Mikel
 
| Mikel
Line 196: Line 179:
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
|Mikel
+
|<s>Mikel</s>
|2020-03
+
|<s>2020-03</s>
 
|
 
|
|to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
+
|<s>to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.</s> <s>'#2020-07: No action to report.''</s> #2021-01-29. Superseded by events. To be removed.
|S2S 2020
+
|<s>S2S 2020</s>
|"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
+
|<s>"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."</s>
''#2020-07: No action to report.''
 
|-
 
|Mikel with help of Allan, Joost, Tobias
 
| 2020-03
 
|
 
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
** structured way of working with Dorothea.
 
** Concern about confidentiality /HR issues.
 
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
 
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
 
| S2S 2020
 
| "Hiring"
 
 
|-
 
|-
 
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
Line 217: Line 200:
 
| GDPR
 
| GDPR
 
|-
 
|-
|Mikel/Joost
+
|Mikel<s>/Joost</s>
 
| 2019-05-18
 
| 2019-05-18
 
|
 
|
|to document working group practices, draft WG “rules of order".
+
|to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
|F2F 2019
 
|F2F 2019
|WGs
 
  +
|[[Working_Groups|Working Groups]]
 
|-
 
|-
| Paul with Guillaume
+
| Rory with Guillaume
 
| 2020-10
 
| 2020-10
 
|
 
|
Line 232: Line 215:
 
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
 
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
 
|-
 
|-
| Paul
 
  +
| Tobias (was: <s>Paul</s>)
 
| 2020-10
 
| 2020-10
|
 
  +
| Updated
| to collaborate with Tobias on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.
+
| to email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br>
  +
''# LWG said it is blocked by the attribution guidelines.''
 
| S2S 2020
 
| S2S 2020
 
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
|-
|<s>'''Rory'''</s>
+
| '''Rory'''
|<s>'''2020-12'''</s>
+
| <s>'''2021-01'''</s>
|'''Done'''
+
| '''Done'''
|<s>'''to send formal email to board members in order to set dates for January monthly board meeting and mid-month chat.'''</s>
+
| <s>'''to schedule Advisory Board (AB) meeting in February to see if they have any advice for the board'''.</s>
|<s>'''Meeting'''</s>
+
| <s>Meeting</s>
|
+
| <s>[[Advisory_Board| Advisory Board]] </s>
|-
 
|<s>'''Rory'''</s>
 
|<s>'''2020-12'''</s>
 
|'''Done'''
 
|<s>'''to check availability of board members and Gunner ''(facilitator of previous face-to-face board meetings)'' for the second half of February.'''</s>
 
|<s>'''Meeting'''</s>
 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2021-02-S2S <s>'''Screen-to-Screen meeting, February 2021'''</s>]
 
|-
 
|<s>'''Rory'''</s>
 
|<s>'''2020-12'''</s>
 
|'''Done'''
 
|<s>'''to fix a meeting date with the HOT board.'''</s>
 
|<s>'''Meeting'''</s>
 
|
 
|-
 
|<s>'''Rory'''</s>
 
|<s>'''2020-12'''</s>
 
|'''Done'''
 
|<s>'''to send links related to the Strategic Plan to new board members. The links are also available on the board wiki.'''</s>
 
|<s>'''Meeting'''</s>
 
|<s>'''Strategic plan'''</s>
 
 
|-
 
|-
 
| Rory
 
| Rory
 
| 2020-10
 
| 2020-10
 
|
 
|
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[ Articles of Association]] (AoA) change.
+
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[Articles of Association]] (AoA) change.
 
''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.''
 
''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.''
 
| S2S 2020
 
| S2S 2020
Line 265: Line 248:
 
|
 
|
 
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
 
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
<nowiki>#</nowiki>2020-08: Reached to DWG.
+
<nowiki>#</nowiki>2020-08: Reached to [[Data_Working_Group| Data Working Group]].
 
|S2S 2020
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|-
|'''Tobias with Paul'''
+
|Tobias <s>with Paul</s>
|'''2020-10'''
+
|2020-10
|'''Updated'''
+
|
|'''to collaborate on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement'''
+
|to collaborate on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
'''''# 2020-12 Draft to be shared with the board before the board election.'''''
+
''# 2020-12 Draft to be shared with the board before the board election.
|'''S2S 2020'''
+
|S2S 2020
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| '''Attribution guidelines''']]
+
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
|-
 
|-
 
|}
 
|}

Revision as of 01:38, 26 February 2021

The list is sortable and contains items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board 2022-01 future agenda item evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board Board Minutes 29 January 2021,
OSM wiki: Software dispute resolution panel
Allan 2020-02-12 New to create circular for paying external counsel for advice related to attribution guidelines. Meeting Attribution Guidelines
Allan 2020-10 to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)

# 2020-Dec: Draft circulated.

S2S 2020 OSMF fundraising and Wrap-up session
Allan 2020-03 to reach out to FOSS community for expertise/experience in software governance.

#2020-May,Jun,Jul: In progress. One good conversation.
#2020-Aug: In contact with Gunner.

# 2020-Dec: Continues.

S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume with Rory 2020-10 to spend a maximum of three hours talking to lawyers. S2S 2020 Brexit
Guillaume 2020-10 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. S2S 2020 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. S2S 2020 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. S2S 2020 2021 budget
Guillaume with Rory 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
S2S 2020 Articles of association
Guillaume with Mikel 2020-10 to work on plan on how the money will be collected.
# 2020-11 In progress. # 2020-12 Done but decision to keep open for administration.
S2S 2020 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

#2020-11 Asked to join CWG to work on it.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 to extend "donate time" project to companies. S2S 2020 Improving member and volunteer recruiting
Mikel with help of Rory and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel 2020-03 to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations. '#2020-07: No action to report. #2021-01-29. Superseded by events. To be removed. S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 Working Groups
Rory with Guillaume 2020-10 to spend a maximum of three hours talking to lawyers. S2S 2020 Legal team and Brexit implications - resolve how to respond
Tobias (was: Paul) 2020-10 Updated to email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.

# LWG said it is blocked by the attribution guidelines.

S2S 2020 Make progress on attribution guidelines and enforcement
Rory 2021-01 Done to schedule Advisory Board (AB) meeting in February to see if they have any advice for the board. Meeting Advisory Board
Rory 2020-10 to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an Articles of Association (AoA) change.

# 2020-10 lawyer sick.
# 2020-11 Not done but see AGM resolution.

S2S 2020 Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates
Rory 2020-10 to ask OSMF pro-bono lawyer for wording for some of these changes.
# 2020-10 lawyer sick.
S2S 2020 Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates
Rory 2020-03 to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).

#2020-08: Reached to Data Working Group.

S2S 2020 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Tobias with Paul 2020-10 to collaborate on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement

# 2020-12 Draft to be shared with the board before the board election.

S2S 2020 Attribution guidelines