Difference between revisions of "Board/Action Items"

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The list is sortable, collapsible and contains items that did not arise from board meetings. Incomplete. <br> Items in <font color="blue">blue</font> are either new or have updates.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
{| class="wikitable mw-collapsible sortable"
 
  +
*Items in bold are new ''(arose during ~ past month).''
! Name
 
  +
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
! Date
 
  +
! Action item and status
 
  +
{| class="wikitable sortable"
! Source
 
  +
!Name
! Related to
 
  +
!Date
  +
!Status
  +
!Action item and status
  +
!Source
  +
!Related to
 
|-
 
|-
| <font color="blue"><s>Allan</s></font>
 
  +
|Board
| <font color="blue"><s>2020-05-06</s></font>
 
  +
|Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
| <font color="blue"><s>to inform the membership about these mid-month meetings</s></font> <br> <font color="blue"> ''# [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006855.html Done].''</font>
 
  +
|future agenda item
| <font color="blue"><s>Meeting</s></font>
 
  +
|evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
| <font color="blue"><s>Transparency</s></font>
 
  +
|Board
  +
|[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
| Allan
 
  +
|Board
| 2020-03
 
  +
|[[Board/Minutes/2021-02|2021-02-26]]
| to reach out to FOSS community for expertise/experience in software governance
 
  +
|
| S2S 2020
 
  +
|to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.
| "Taking stock of governance and identifying areas for improvement"
 
  +
|Meeting
  +
|Attribution Guidelines
 
|-
 
|-
| Guillaume
 
  +
|Board <s>Allan</s>
| 2020-03
+
|2021-02 <s>2020-10</s>
| to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses)
+
|
| S2S 2020
+
|to look at the strategic plan document and provide comments. Deadline: mid-March chat. <s>
| "Attribution"
+
  +
''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''
  +
''# 2020-Dec: Draft circulated.''
  +
|S2S 2020
  +
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
| Guillaume/Allan
+
|Allan
| 2020-03
+
|2020-02-12
| to move forward on proposal / scope out fundraising structure
+
|Overtaken by events
| S2S 2020
+
|<s>to create circular for paying external counsel for advice related to attribution guidelines.</s>
| Finance
+
''<s># 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).</s>''
  +
|Meeting
  +
|Attribution Guidelines
 
|-
 
|-
| <font color="blue">Guillaume</font>
 
  +
|Allan
| <font color="blue">2020-05-06</font>
 
  +
|[[Board/Minutes/2021-02|2021-02]]
| <font color="blue">to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for</font>
 
  +
|Done
| <font color="blue">Meeting</font>
 
  +
|to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.<br>
| <font color="blue">S2S 2020</font> <font color="blue">[[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</font>
 
  +
''Related to the action item below.''
  +
|Meeting
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
 
|-
 
|-
| <font color="blue">Guillaume</font>
 
  +
|Allan
| <font color="blue">2020-05-06</font>
 
  +
|2020-03 (screen-to-screen)
| <font color="blue"> to send out a circular to approve 2019 end of year accounts</font>
 
  +
|Done
| <font color="blue">Meeting</font>
 
  +
|to reach out to FOSS community for expertise/experience in software governance.
| <font color="blue">Finances</font>
 
  +
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
  +
''#2020-Aug: In contact with Gunner.''
  +
''# 2020-Dec: Continues.''
  +
''# 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)''
  +
|S2S 2020
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
 
|-
 
|-
 
| Guillaume
 
| Guillaume
| 2020-03
 
  +
| 2020-10 and '''[[Board/Minutes/2021-03|2021-03-26]]'''
| to ping MWG/self-ping about status on membership prerequisites and transparency
 
  +
|
| S2S 2020
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume (Taken up 2020-02. Previously: Board)
 
  +
| Guillaume
| 2019-07
+
| 2020-10
| to decide on next steps regarding an email service for OSMF. <br> ''# Guillaume is looking into it (2020-02). An added difficulty is the documents hosted by Working Groups on Google drive. ''
+
|
| email
+
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
| FOSS policy
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| <font color="blue">Joost and Rory</font>
 
  +
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG)
| <font color="blue">2020-05-06</font>
 
  +
| 2020-10
| <font color="blue">to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be.</font>
 
  +
|
| <font color="blue">Meeting</font>
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
| <font color="blue">[[Microgrants|Microgrants]]</font>
 
  +
| S2S 2020
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| <font color="blue">Joost</font>
 
  +
| Guillaume with Michelle ''(OSMF accountant)''
| <font color="blue">2020-05-11</font>
 
  +
| 2020-10
| <font color="blue">to process the [[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], after finalisation of the updated LC agreement.</font>
 
  +
|
| <font color="blue">email</font>
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
| <font color="blue">Local Chapters</font>
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Joost<s>/Heather</s>
 
  +
| Guillaume with Rory
| 2019-10-16
+
| 2020-10
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook| Facebook attribution]].
+
|
| Meeting
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
| Facebook
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
|-
| Joost
 
  +
|Guillaume with Mikel
| 2018-12-28
 
  +
|2020-10
| to process the [[Local_Chapters/Applications/Uganda| OpenStreetMap Uganda Local Chapter application]].<br> ''# In progress''.
 
  +
|
| email
 
  +
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>''<br>
| Local Chapters
 
  +
''# 2020-11 In progress.''<br>
  +
''# 2020-12 Done but decision to keep open for administration.''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
|-
 
|-
| Joost
 
  +
|Guillaume/Allan
| 2019-07-23
 
  +
|2020-03
| to process the [[Local_Chapters/Applications/Slovakia| FreeMap Slovakia Local Chapter application]]. <br> ''# In progress''.
 
  +
|
| email
 
  +
|to move forward on proposal / scope out fundraising structure.
| Local Chapters
 
  +
''#2020-05 In progress.''
  +
|S2S 2020
  +
|Finance
 
|-
 
|-
| Joost
 
  +
|Guillaume
| 2019-08-23
 
  +
|[[Board/Minutes/2020-08|2020-08-27]]
| to process the [[Local_Chapters/Applications/Oceania| OSGeo Oceania Local Chapter application]]. <br> ''# In progress''.
 
  +
|
| email
 
  +
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
| Local Chapters
 
  +
|Meeting
  +
|
 
|-
 
|-
| Joost
 
  +
|Guillaume
| 2019-09-19
 
  +
|[[Board/Minutes/2020-08|2020-08-27]]
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]]. <br> ''# In progress''.
 
  +
|
| email
 
  +
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
| Local Chapters
 
  +
|Meeting
  +
|
 
|-
 
|-
| Joost
 
  +
|Guillaume
| 2020-01-20
+
|2020-03
| to process the [[Local_Chapters/Applications/Kosovo| Free Libre Open Source Software Kosova Local Chapter application]]. <br> ''# In progress''.
+
|
| email
+
|to ping MWG/self-ping about status on membership prerequisites and transparency.
| Local Chapters
+
''#2020 Jun, Jul: In progress.''
|-
+
| Joost
+
''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
| 2020-03
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| to ask LCC WG for timeline on their outreach
+
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"
| S2S 2020
 
| LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
 
|-
 
| Joost
 
| 2020-03
 
| to follow up on hiring policy
 
| S2S 2020
 
| "Hiring"
 
 
|-
 
|-
| Joost (Taken up 2020-02)
+
|Guillaume (Taken up 2020-02. Previously: Board)
  +
|2019-07
 
|
 
|
| to follow up on the OpenStreetCam domain
 
  +
|to decide on next steps regarding an email service for OSMF.
  +
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
  +
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
  +
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
  +
''#2020-07: no action reported.''
 
|email
 
|email
| LWG
 
  +
|FOSS policy
 
|-
 
|-
| Joost (Taken up 2020-02)
 
  +
|Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
| 2019-06
 
| <s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL. <br> ''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s><br>'' [[Board/Minutes/2019-10-16#Attribution_by_Facebook| The decision seems to be]] (2019-10) to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
| email
 
| LWG
 
|-
 
| <s>Heather</s>
 
| 2018-12-20
 
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]]. <br> ''# Was Peter's. Assigned to Heather on 2018-12-20.
 
| meeting
 
| Activism
 
|-
 
| <s>Kate</s>
 
| 2019-05-18
 
| to write Administrative Assistant's job description. <br>''# Possibly completed.''
 
| F2F 2019
 
| Admin. Assistant
 
|-
 
| <s>Kate</s>
 
| 2018-12-20
 
| [[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data_Working_Group|Data Working Group]] to see if there's anything further the board can do to support them
 
| meeting
 
| DWG
 
|-
 
| <s>Kate</s>
 
| 2018-02-15
 
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
 
| meeting
 
| OWG
 
|-
 
| <s>Kate</s>
 
| 2018-01-18
 
| [[Board/Minutes/2018-01-18#Taking_a_stand| to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan
 
| meeting
 
| Communication
 
|-
 
| <font color="blue">Mikel</font>
 
| <font color="blue">2020-05-06</font>
 
| <font color="blue">to set-up call of board members with Facebook people</font>
 
| <font color="blue">Meeting</font>
 
| <font color="blue">Attribution</font>
 
|-
 
| Mikel
 
| 2020-03
 
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]] and ask for next steps and recommendations
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
|-
 
| Mikel with help of Allan, Joost, Tobias
 
 
| 2020-03
 
| 2020-03
 
|
 
|
  +
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
* Personnel committee:
** structured way of working with Dorothea
+
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues
+
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
+
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
 
| S2S 2020
 
| S2S 2020
 
| "Hiring"
 
| "Hiring"
  +
|-
  +
|<s>Joost</s>
  +
|[[Board/Minutes/2020-08|2020-08-27]]
  +
|
  +
|[[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
  +
|Meeting
  +
|Membership
 
|-
 
|-
 
| Mikel
 
| Mikel
| 2020-03
+
| 2020-10
| to talk to Tom at Mapbox about Guillaume’s suggested attribution solution (attribution always on and collapses).
+
|
  +
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
  +
''#2020-11 Asked to join CWG to work on it.''
 
| S2S 2020
 
| S2S 2020
| "Attribution"|"Attribution"
 
  +
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|-
 
| Mikel
 
| Mikel
| 2020-01-30
+
| 2020-10
| [[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board
+
|
| meeting
+
| to extend "donate time" project to companies.
| Rules of order
 
|-
 
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
| 2019-05-18
 
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''# Mikel plans (2020-02) to circulate to people in Ruby community''
 
| F2F 2019
 
| GDPR
 
|-
 
| Mikel/Joost
 
| 2019-05-18
 
| to document working group practices, draft WG “rules of order"
 
''# [[Board/Minutes/2020-02|2020-02]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
| F2F 2019
 
| WGs
 
|-
 
| Paul
 
| 2020-03
 
| to find cases where things in OWG get done manually
 
 
| S2S 2020
 
| S2S 2020
| "Dialogue with OSM System Administrators"
 
  +
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|-
| Paul
 
  +
| Mikel with help of Rory and Allan
| 2020-03
+
| 2020-10
| to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org
+
|
  +
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
 
  +
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
| Paul
 
  +
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
| 2019-06-19
+
|2019-05-18
| <s>[[Board/Minutes/2019-06-19#Next_steps_on_pre-SotM_survey| to switch]] limesurvey plan to annual & expert</s>, transfer (limesurvey) ownership to OWG, billing to OSMF <s>and give access to Mikel, Joost and Dorothea</s>. <br> # ''The plan won't be changed for the time being.''
+
|
| meeting
+
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
| Surveys
+
''#2020-02: Mikel plans to circulate to people in Ruby community.''
  +
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
  +
|F2F 2019
  +
| GDPR
 
|-
 
|-
| Paul
 
  +
|Mikel<s>/Joost</s>
| 2018-05
+
| 2019-05-18
| to take feedback from the pre-F2F 2019 survey to developers that is about software.<br> ''# Might have been completed.''
+
|
| F2F 2019
+
|to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
| Survey
+
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
  +
|F2F 2019
  +
|[[Working_Groups|Working Groups]]
 
|-
 
|-
| Paul
 
  +
| <s>Rory with Guillaume</s>
| 2018-04-19
 
  +
| <s>2020-10</s>
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF
 
  +
| Done
| Meeting
 
  +
| <s>to spend a maximum of three hours talking to lawyers.</s>
| FOSS policy
 
  +
| <s>S2S 2020</s>
  +
| <s>[[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]</s>
 
|-
 
|-
| Paul
 
  +
| '''Tobias'''
| 2016-10-28
 
  +
| '''[[Board/Minutes/2021-03|2021-03-26]]'''
| to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted. <br> '' # Was Peter's''
 
  +
| '''New'''
| Meeting
 
  +
| '''[[Board/Minutes/2021-03#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|to send]] the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org.'''
| FOSS policy
 
  +
| '''Meeting'''
  +
| '''[[Articles_of_Association| Articles of Association]]'''
 
|-
 
|-
| Rory
 
  +
| Tobias
| 2020-03
+
| 2020-10
| to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
+
|
  +
| Email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br>
  +
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
|-
| <font color="blue">Paul and Guillaume</font>
 
  +
| Tobias
| <font color="blue">2020-05-06</font>
 
  +
| 2021-02
| <font color="blue">to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language</font>
 
  +
|
| <font color="blue">Meeting</font>
 
  +
| Contact operations about image upload in board wiki.<br>
| <font color="blue">Attribution</font>
 
  +
''# [https://github.com/openstreetmap/operations/issues/517 issue created]''
  +
| Mid-month chat
  +
|[[Board/Minutes/2021-02-12#Board wiki administrative questions|Board wiki administrative questions]]
 
|-
 
|-
| <font color="blue"><s>Tobias</s></font>
 
  +
|'''Rory'''
| <font color="blue"><s>2020-05-06</s></font>
 
  +
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
| <font color="blue"><s>to send hiring policy related email for membership consultation</s></font> <br> <font color="blue"> # [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006816.html Done].</font>
 
  +
|'''New'''
| <font color="blue"><s>Meeting</s></font>
 
  +
|'''[[Board/Minutes/2021-03#Status_of_the_MapUganda_Local_Chapter_application.3F|to email]] MapUganda'''
| <font color="blue"><s>S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</s></font>
 
  +
|'''Meeting'''
  +
|'''[[Local_Chapters|Local Chapter]] applications'''
 
|-
 
|-
| <font color="blue">Tobias</font>
 
  +
|'''Rory'''
| <font color="blue">2020-05-06</font>
 
  +
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
| <font color="blue">to create first draft on hiring policy that the board will comment on</font>
 
  +
|'''New'''
| <font color="blue">Meeting</font>
 
  +
|'''[[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.'''
| <font color="blue">S2S 2020</font> <font color="blue">[[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</font>
 
  +
|'''Meeting'''
  +
|'''Moderation subcommittee'''
 
|-
 
|-
| Tobias
 
  +
|Rory
| 2020-03
+
|2021-03
| to keep the takeover/AoA change topic moving
+
|in progress
| S2S 2020
+
|Upgrade all Local Chapters to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
+
|
  +
| [[Local_Chapters|Local Chapters]]
 
|-
 
|-
| Tobias
 
  +
|Rory
| 2020-03
+
|2020-03
| to share key points of discussion on trust and safety for community and get feedback from Forum moderators, Wiki Admins
+
|in progress
| S2S 2020
+
|HOT trademark grant
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
+
|
  +
|
 
|-
 
|-
  +
|Rory
  +
|2021-03
  +
|in progress
  +
|to organise an OSMF Board and [[Advisory_Board|Advisory Board]] meeting
  +
|
  +
|
  +
|-
  +
|Rory
  +
|2021-04
  +
|in progress
  +
|to contact all corporate members to seek advice on take over protection
  +
|
  +
|
 
|}
 
|}

Revision as of 13:57, 4 May 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board Set on 2021-01 for 2022-01 future agenda item evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board OSM wiki: Software dispute resolution panel
Board 2021-02-26 to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat. Meeting Attribution Guidelines
Board Allan 2021-02 2020-10 to look at the strategic plan document and provide comments. Deadline: mid-March chat.

Was: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) # 2020-Dec: Draft circulated.

S2S 2020 OSMF fundraising and Wrap-up session
Allan 2020-02-12 Overtaken by events to create circular for paying external counsel for advice related to attribution guidelines.

# 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).

Meeting Attribution Guidelines
Allan 2021-02 Done to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.

Related to the action item below.

Meeting "Taking stock of governance and identifying areas for improvement"
Allan 2020-03 (screen-to-screen) Done to reach out to FOSS community for expertise/experience in software governance.

#2020-May,Jun,Jul: In progress. One good conversation.
#2020-Aug: In contact with Gunner. # 2020-Dec: Continues. # 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)

S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Rory 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume with Mikel 2020-10 to work on plan on how the money will be collected.

# 2020-11 In progress.
# 2020-12 Done but decision to keep open for administration.

screen-to-screen 2020-10 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

screen-to-screen 2020-10 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

#2020-11 Asked to join CWG to work on it.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 to extend "donate time" project to companies. S2S 2020 Improving member and volunteer recruiting
Mikel with help of Rory and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 Working Groups
Rory with Guillaume 2020-10 Done to spend a maximum of three hours talking to lawyers. S2S 2020 Legal team and Brexit implications - resolve how to respond
Tobias 2021-03-26 New to send the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org. Meeting Articles of Association
Tobias 2020-10 Email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.

# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.

S2S 2020 Make progress on attribution guidelines and enforcement
Tobias 2021-02 Contact operations about image upload in board wiki.

# issue created

Mid-month chat Board wiki administrative questions
Rory 2021-03-26 New to email MapUganda Meeting Local Chapter applications
Rory 2021-03-26 New to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. Meeting Moderation subcommittee
Rory 2021-03 in progress Upgrade all Local Chapters to current Local Chapter agreement Local Chapters
Rory 2020-03 in progress HOT trademark grant
Rory 2021-03 in progress to organise an OSMF Board and Advisory Board meeting
Rory 2021-04 in progress to contact all corporate members to seek advice on take over protection