Difference between revisions of "Board/Action Items"

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The list is sortable and contains items that did not arise from board meetings. Incomplete.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
* Items in bold are new ''(arose during ~ past month).''
+
*Items in bold are new ''(arose during ~ past month).''
* Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".</s>
+
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
{| class="wikitable sortable"
+
! Name
+
{| class="wikitable sortable"
! Date
+
!Name
  +
!Date
 
!Status
 
!Status
! Action item and status
+
!Action item and status
! Source
+
!Source
! Related to
+
!Related to
 
|-
 
|-
|'''Board'''
+
|Board
|'''2020-05-21'''
+
|Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
|
+
|future agenda item
|'''to consult Working Groups on whether there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.'''
+
|evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
|'''Meeting'''
+
|Board
|'''Conflict of Interest'''
+
|[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
|'''Board'''
+
|Board
|'''2020-06-11 chat'''
+
|[[Board/Minutes/2021-02|2021-02-26]]
 
|
 
|
|'''to look into a particular Microgrant application, after question from one of the Directors regarding the amount requested.'''
 
  +
|to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.
|'''Board chat'''
 
  +
|Meeting
|'''[[Microgrants]]'''
 
  +
|Attribution Guidelines
 
|-
 
|-
|'''Board'''
+
|Board <s>Allan</s>
|'''2020-06-11 chat'''
+
|2021-02 <s>2020-10</s>
|'''Updated'''
 
|'''to send an email to the company acknowledging receipt of the Corporate Membership application and say we are looking into it.'''
 
'''''#2020-06: We sent an email acknowledging receipt. The Board also received an email from LWG afterwards.'''''
 
|'''Board chat'''
 
|'''[[Board/Minutes/2020-06-11#Recent_corporate_member_application_.5Brequested_by_Tobias.5D|Recent Corporate Member application]]'''
 
|-
 
| Allan
 
| 2020-03
 
 
|
 
|
| to reach out to FOSS community for expertise/experience in software governance
 
  +
|to look at the strategic plan document and provide comments. Deadline: mid-March chat. <s>
''#2020-05: In progress''
 
  +
| S2S 2020
 
  +
''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''
| "Taking stock of governance and identifying areas for improvement"
 
  +
''# 2020-Dec: Draft circulated.''
  +
|S2S 2020
  +
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
 
|Allan
 
|Allan
|2020-05
+
|2020-02-12
|
+
|Overtaken by events
|to work with Dorothea and clean the Action Item list, particularly items belonging to past board members.
+
|<s>to create circular for paying external counsel for advice related to attribution guidelines.</s>
  +
''<s># 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).</s>''
 
|Meeting
 
|Meeting
|Action items
 
  +
|Attribution Guidelines
  +
|-
  +
|Allan
  +
|[[Board/Minutes/2021-02|2021-02]]
  +
|Done
  +
|to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.<br>
  +
''Related to the action item below.''
  +
|Meeting
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
  +
|-
  +
|Allan
  +
|2020-03 (screen-to-screen)
  +
|Done
  +
|to reach out to FOSS community for expertise/experience in software governance.
  +
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
  +
''#2020-Aug: In contact with Gunner.''
  +
''# 2020-Dec: Continues.''
  +
''# 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)''
  +
|S2S 2020
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
 
|-
 
|-
 
| Guillaume
 
| Guillaume
| 2020-03
 
  +
| 2020-10 and '''[[Board/Minutes/2021-03|2021-03-26]]'''
 
|
 
|
| to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses)
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
''#2020-05: In progress''
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| S2S 2020
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| "Attribution"
 
|-
 
| Guillaume/Allan
 
| 2020-03
 
|
 
| to move forward on proposal / scope out fundraising structure
 
''#2020-05: In progress''
 
| S2S 2020
 
| Finance
 
 
|-
 
|-
 
| Guillaume
 
| Guillaume
| 2020-05-06
+
| 2020-10
 
|
 
|
| to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
| Meeting
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
+
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume
 
  +
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG)
| 2020-03
+
| 2020-10
 
|
 
|
| to ping MWG/self-ping about status on membership prerequisites and transparency
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
''#2020-06: In progress''
 
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume (Taken up 2020-02. Previously: Board)
+
| Guillaume with Michelle ''(OSMF accountant)''
| 2019-07
+
| 2020-10
|Updated
 
| to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
 
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
 
| email
 
| FOSS policy
 
|-
 
|'''Guillaume'''
 
|'''2020-05-21'''
 
 
|
 
|
|'''to relay the feedback we received from our pro-bono lawyer about the draft LC agreement to OSM US'''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
|'''Meeting'''
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
|[[Local_Chapters|'''Local Chapters''']]
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
|<s>'''Guillaume'''</s>
+
| Guillaume with Rory
|<s>'''2020-05-21'''</s>
+
| 2020-10
|'''Done'''
+
|
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Microgrants_update to contact] the CWG and enquire whether they are ok with OSMF opening a DeepL account, and give access to weeklyOSM, to CWG and to any other Working Group who asks.''''
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
'''''#2020-06: [[Board/Minutes/2020-06#2020.2FRes30_Approve_official_accounts_for_2019|Done]]'''''
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
|<s>'''Meeting'''</s>
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
|<s>'''[[Microgrants]]'''</s>
 
 
|-
 
|-
|'''Joost'''
 
  +
|Guillaume with Mikel
|'''2020-06-11 chat'''
+
|2020-10
|'''Done'''
 
|'''to post on osmf-talk about one of the Microgrant observers report.'''
 
'''''#2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006903.html Done]'''''
 
|'''Board chat'''
 
|'''[[Microgrants]]'''
 
|-
 
|<s>Joost and Rory</s>
 
|<s>2020-05-06</s>
 
|Updated
 
|<s>to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be.</s>
 
''#2020-05: Joost emailed the board that he would open a call for observers unless someone objected. No one did. This item will be removed as no longer relevant.''
 
|<s>Meeting</s>
 
|<s>[[Microgrants]]</s>
 
|-
 
|Joost
 
|2020-05-11
 
 
|
 
|
|to process the[[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], after finalisation of the updated LC agreement.
 
  +
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>''<br>
''#2020-05: On hold till finalisation of the updated LC agreement.''
 
  +
''# 2020-11 In progress.''<br>
|email
 
  +
''# 2020-12 Done but decision to keep open for administration.''
|[[Local Chapters]]
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
|-
 
|-
| Joost<s>/Heather</s>
 
  +
|Guillaume/Allan
| 2019-10-16
 
  +
|2020-03
 
|
 
|
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook|Facebook attribution]].
 
  +
|to move forward on proposal / scope out fundraising structure.
''#2020-05: On hold till the update of the attribution guidelines''
 
  +
''#2020-05 In progress.''
| Meeting
 
  +
|S2S 2020
| Facebook
 
  +
|Finance
 
 
|-
 
|-
| Joost
 
  +
|Guillaume
| 2018-12-28
 
  +
|[[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]]
 
  +
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
''#2020-05: No news.''
 
  +
|Meeting
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-07-23
 
|Updated
 
| to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020-05: Almost ready for final review by board and local community/membership''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-08-23
 
|Updated
 
| to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].
 
''#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-09-19
 
|Updated
 
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2020-01-20
 
|Updated
 
| to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2020-03
 
|Updated
 
| to ask LCC WG for timeline on their outreach
 
''#2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up.''
 
| S2S 2020
 
| LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
 
|-
 
| Joost (Taken up 2020-02)
 
|2019-07
 
|Updated
 
| to follow up on the OpenStreetCam domain
 
''#2020-05: They will give us the new name before announcing and they are doing some brainstorming.''
 
|email
 
| LWG
 
|-
 
| Joost (Taken up 2020-02)
 
| 2019-06
 
 
|
 
|
|<s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL.
 
''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>
 
''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
| email
 
| LWG
 
 
|-
 
|-
|<s>'''Joost'''</s>
 
  +
|Guillaume
|<s>'''2020-05-21'''</s>
 
  +
|[[Board/Minutes/2020-08|2020-08-27]]
|'''Done'''
 
  +
|
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Small_change_to_the_process_of_the_active_contributor_membership_program to create] a circular about approval of the active contributor membership program.'''</s>
 
  +
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
'''''<nowiki>#</nowiki>2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes26_Accept_the_Active_Contributor_Program_as_outlined_by_MWG Done].'''''
 
  +
|Meeting
|<s>'''Meeting'''</s>
 
|<s>'''MWG'''</s>
 
|-
 
|<s>Heather</s>
 
| 2018-12-20
 
 
|
 
|
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]].
 
''# Was Peter's. Assigned to Heather on 2018-12-20.''
 
| meeting
 
| Activism
 
 
|-
 
|-
|<s>Kate</s>
 
  +
|Guillaume
| 2019-05-18
 
  +
|2020-03
 
|
 
|
| to write Administrative Assistant's job description.
 
  +
|to ping MWG/self-ping about status on membership prerequisites and transparency.
''# Possibly completed.''
 
  +
''#2020 Jun, Jul: In progress.''
| F2F 2019
 
  +
| Admin. Assistant
 
  +
''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"
 
|-
 
|-
|<s>Kate</s>
 
  +
|Guillaume (Taken up 2020-02. Previously: Board)
| 2018-12-20
 
  +
|2019-07
 
|
 
|
|[[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data Working Group]] to see if there's anything further the board can do to support them
 
  +
|to decide on next steps regarding an email service for OSMF.
| meeting
 
  +
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
| DWG
 
  +
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
  +
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
  +
''#2020-07: no action reported.''
  +
|email
  +
|FOSS policy
 
|-
 
|-
|<s>Kate</s>
 
  +
|Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
| 2018-02-15
 
  +
| 2020-03
 
|
 
|
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
 
  +
|
| meeting
 
  +
* Scope out possible scenarios for possible paid staff, including risks
| OWG
 
  +
* Personnel committee:
  +
** structured way of working with Dorothea.
  +
** Concern about confidentiality /HR issues.
  +
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
  +
| S2S 2020
  +
| "Hiring"
 
|-
 
|-
|<s>Kate</s>
+
|<s>Joost</s>
| 2018-01-18
+
|[[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|[[Board/Minutes/2018-01-18#Taking_a_stand|to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan
 
  +
|[[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
| meeting
 
  +
|Meeting
| Communication
 
  +
|Membership
 
|-
 
|-
 
| Mikel
 
| Mikel
| 2020-05-06
+
| 2020-10
|Updated
+
|
| to set-up call of board members with Facebook people
+
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
''#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook.''
+
''#2020-11 Asked to join CWG to work on it.''
| Meeting
+
| S2S 2020
| Attribution
+
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|-
 
| Mikel
 
| Mikel
| 2020-03
+
| 2020-10
 
|
 
|
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations
 
  +
| to extend "donate time" project to companies.
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
  +
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|-
| Mikel with help of Allan, Joost, Tobias
+
| Mikel with help of Rory and Allan
| 2020-03
+
| 2020-10
 
|
 
|
|
 
  +
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
** structured way of working with Dorothea
 
** Concern about confidentiality /HR issues
 
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
 
 
| S2S 2020
 
| S2S 2020
| "Hiring"
 
  +
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
| Mikel
 
  +
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
| 2020-01-30
 
  +
|2019-05-18
 
|
 
|
|[[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board
 
  +
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-05: In progress.''
 
  +
''#2020-02: Mikel plans to circulate to people in Ruby community.''
| meeting
 
  +
| Rules of order
 
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
|-
 
  +
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
  +
''#2020-06-25: Will start fresh.''
| 2019-05-18
 
|Updated
 
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''#2020-02: Mikel plans to circulate to people in Ruby community.''
 
   
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
 
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
| F2F 2019
+
|F2F 2019
 
| GDPR
 
| GDPR
 
|-
 
|-
| Mikel/Joost
+
|Mikel<s>/Joost</s>
 
| 2019-05-18
 
| 2019-05-18
 
|
 
|
| to document working group practices, draft WG “rules of order"
+
|to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
| F2F 2019
+
|F2F 2019
| WGs
+
|[[Working_Groups|Working Groups]]
 
|-
 
|-
| Paul
 
  +
| <s>Rory with Guillaume</s>
| 2020-03
+
| <s>2020-10</s>
|Updated
+
| Done
| to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org
+
| <s>to spend a maximum of three hours talking to lawyers.</s>
''#2020-05: Completed - Paul to double check as first email might have not been sent correctly.''
+
| <s>S2S 2020</s>
| S2S 2020
+
| <s>[[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]</s>
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
 
 
|-
 
|-
| Paul
 
  +
| '''Tobias'''
| 2018-04-19
 
  +
| '''[[Board/Minutes/2021-03|2021-03-26]]'''
|Updated
 
  +
| '''New'''
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF
 
  +
| '''[[Board/Minutes/2021-03#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|to send]] the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org.'''
''#2020-05: Help on this welcome.''
 
  +
| '''Meeting'''
| Meeting
 
  +
| '''[[Articles_of_Association| Articles of Association]]'''
| FOSS policy
 
 
|-
 
|-
| Rory
 
  +
| Tobias
| 2020-03
+
| 2020-10
|
+
|
| to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
+
| Email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br>
  +
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
|-
|<s>'''Rory'''</s>
 
  +
| Tobias
|<s>'''2020-06-11 board chat'''</s>
 
  +
| 2021-02
|'''Done'''
 
  +
|
|<s>'''Rory to draft a reply to [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006864.html Michael's email] about "Cesium OSM Buildings" and circulate it to the board.'''</s>
 
  +
| Contact operations about image upload in board wiki.<br>
'''<nowiki>#</nowiki>2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006914.html Done].'''
+
''# [https://github.com/openstreetmap/operations/issues/517 issue created]''
|<s>'''Board chat'''</s>
+
| Mid-month chat
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes29_Grant_Cesium_permission_to_use_our_trademark_in_their_product_.E2.80.9CCesium_OSM_Buildings.E2.80.9C 2020/Res 29] "Grant Cesium permission to use our trademark in their product “Cesium OSM Buildings“"
+
|[[Board/Minutes/2021-02-12#Board wiki administrative questions|Board wiki administrative questions]]
 
|-
 
|-
|<s>'''Rory & Tobias'''</s>
+
|'''Rory'''
|<s>'''2020-05-21'''</s>
+
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
|'''Done'''
+
|'''New'''
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Investigation_of_fee_waivers_for_full_membership to check] with our Corporate Counsel whether the fee can be waived for normal memberships.'''</s>
+
|'''[[Board/Minutes/2021-03#Status_of_the_MapUganda_Local_Chapter_application.3F|to email]] MapUganda'''
'''<nowiki>#</nowiki>2020-06: Done.'''
+
|'''Meeting'''
|<s>'''Meeting'''</s>
+
|'''[[Local_Chapters|Local Chapter]] applications'''
|<s>'''MWG'''</s>
 
 
|-
 
|-
| Paul and Guillaume
 
  +
|'''Rory'''
| 2020-05-06
 
  +
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
  +
|'''New'''
  +
|'''[[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.'''
  +
|'''Meeting'''
  +
|'''Moderation subcommittee'''
  +
|-
  +
|Rory
  +
|2021-03
  +
|in progress
  +
|Upgrade all Local Chapters to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]
 
|
 
|
| to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language.
 
  +
| [[Local_Chapters|Local Chapters]]
''#2020-05: In progress. Aiming to have the updated text ready at/before the next board meeting. Input used from all consultations (including SotM2019 and SotM-US 2019), not just mailing lists.''
 
| Meeting
 
| Attribution
 
 
|-
 
|-
| Tobias
 
  +
|Rory
| 2020-05-06
+
|2020-03
  +
|in progress
  +
|HOT trademark grant
  +
|
 
|
 
|
| to create first draft on hiring policy that the board will comment on
 
''#2020-05: In progress.''
 
| Meeting
 
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
 
 
|-
 
|-
| Tobias
 
  +
|Rory
| 2020-03
+
|2021-03
|Updated
+
|in progress
| to keep the takeover/AoA change topic moving
+
|to organise an OSMF Board and [[Advisory_Board|Advisory Board]] meeting
''#2020-05: 3 related topics added to the 2020-05 agenda.''
+
|
| S2S 2020
+
|
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|<s>'''Tobias'''</s>
 
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Licence_for_standard_style_tiles to create] a circular resolution on licensing the osm.org "standard" style tiles on ODbL 1.0 "Produced Work" terms</s>'''
 
'''''#2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes27_Adopt_LWG_recommendation_for_standard_style_tile_license Done].'''''
 
|<s>'''Meeting'''</s>
 
|<s>'''LWG'''</s>
 
 
|-
 
|-
  +
|Rory
  +
|2021-04
  +
|in progress
  +
|to contact all corporate members to seek advice on take over protection
  +
|
  +
|
 
|}
 
|}

Revision as of 13:57, 4 May 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board Set on 2021-01 for 2022-01 future agenda item evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board OSM wiki: Software dispute resolution panel
Board 2021-02-26 to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat. Meeting Attribution Guidelines
Board Allan 2021-02 2020-10 to look at the strategic plan document and provide comments. Deadline: mid-March chat.

Was: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) # 2020-Dec: Draft circulated.

S2S 2020 OSMF fundraising and Wrap-up session
Allan 2020-02-12 Overtaken by events to create circular for paying external counsel for advice related to attribution guidelines.

# 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).

Meeting Attribution Guidelines
Allan 2021-02 Done to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.

Related to the action item below.

Meeting "Taking stock of governance and identifying areas for improvement"
Allan 2020-03 (screen-to-screen) Done to reach out to FOSS community for expertise/experience in software governance.

#2020-May,Jun,Jul: In progress. One good conversation.
#2020-Aug: In contact with Gunner. # 2020-Dec: Continues. # 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)

S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Rory 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume with Mikel 2020-10 to work on plan on how the money will be collected.

# 2020-11 In progress.
# 2020-12 Done but decision to keep open for administration.

screen-to-screen 2020-10 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

screen-to-screen 2020-10 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

#2020-11 Asked to join CWG to work on it.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 to extend "donate time" project to companies. S2S 2020 Improving member and volunteer recruiting
Mikel with help of Rory and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 Working Groups
Rory with Guillaume 2020-10 Done to spend a maximum of three hours talking to lawyers. S2S 2020 Legal team and Brexit implications - resolve how to respond
Tobias 2021-03-26 New to send the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org. Meeting Articles of Association
Tobias 2020-10 Email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.

# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.

S2S 2020 Make progress on attribution guidelines and enforcement
Tobias 2021-02 Contact operations about image upload in board wiki.

# issue created

Mid-month chat Board wiki administrative questions
Rory 2021-03-26 New to email MapUganda Meeting Local Chapter applications
Rory 2021-03-26 New to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. Meeting Moderation subcommittee
Rory 2021-03 in progress Upgrade all Local Chapters to current Local Chapter agreement Local Chapters
Rory 2020-03 in progress HOT trademark grant
Rory 2021-03 in progress to organise an OSMF Board and Advisory Board meeting
Rory 2021-04 in progress to contact all corporate members to seek advice on take over protection