Difference between revisions of "Board/Action Items"

From OpenStreetMap Foundation
(new action items from 2020-07-16 board chat, updates and separation of items from past board members)
(update)
(19 intermediate revisions by 4 users not shown)
Line 1: Line 1:
The list is sortable and contains items that did not arise from board meetings. Incomplete.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
* Items in bold are new ''(arose during ~ past month).''
+
*Items in bold are new ''(arose during ~ past month).''
* Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".</s>
+
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
{| class="wikitable sortable"
+
! Name
+
{| class="wikitable sortable"
! Date
+
!Name
! Status
+
!Date
! Action item and status
+
!Status
! Source
+
!Action item and status
! Related to
+
!Source
  +
!Related to
 
|-
 
|-
| <s>'''Board'''</s>
+
|Board
| <s>'''2020-07-16 chat'''</s>
+
|Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
|'''Done'''
+
|future agenda item
| <s>'''to ask Sarah to send amount for her proposal regarding Nominatim and ask Johan to send proposal regarding osm2pgsql [Topic: Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)]'''</s>
+
|evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
| <s>'''Board chat'''</s>
+
|Board
| <s>'''Funding of projects used in core infrastructure '''</s>
+
|[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
| <s>'''Board'''</s>
+
|Board
| <s>'''2020-06-11 chat'''</s>
+
|[[Board/Minutes/2021-02|2021-02-26]]
| '''Done'''
+
|
| <s>'''to look into a particular Microgrant application, after question from one of the Directors regarding the amount requested.
+
|to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.
''#2020-06-25 To be discussed during the meeting.'''''</s>
+
|Meeting
| <s>'''Board chat'''</s>
+
|Attribution Guidelines
| <s>'''[[Microgrants]]'''</s>
 
 
|-
 
|-
| <s>'''Board'''</s>
+
|Board <s>Allan</s>
| <s>'''2020-06-11 chat'''</s>
+
|2021-02 <s>2020-10</s>
| '''Done'''
 
| <s>'''to send an email to the company acknowledging receipt of the Corporate Membership application and say we are looking into it.'''</s>
 
<s>'''''#2020-06: We sent an email acknowledging receipt. The Board also received an email from LWG afterwards.'''''</s>
 
| <s>'''Board chat'''</s>
 
| [[Board/Minutes/2020-06-11#Recent_corporate_member_application_.5Brequested_by_Tobias.5D|<s>'''Recent Corporate Member application'''</s>]]
 
|-
 
| Allan
 
| 2020-03
 
 
|
 
|
| to reach out to FOSS community for expertise/experience in software governance.
 
  +
|to look at the strategic plan document and provide comments. Deadline: mid-March chat. <s>
''#2020-May & Jun: In progress''
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement"
 
|-
 
| Allan
 
| 2020-05
 
| Updated
 
| to work with Dorothea and clean the Action Item list, particularly items belonging to past board members.
 
''#2020-06-25 In progress.''
 
   
''#2020-07 Items from past board members moved to separate table.''
 
  +
''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''
| Meeting
 
  +
''# 2020-Dec: Draft circulated.''
| Action items
 
  +
|S2S 2020
  +
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
| '''<s>Guillaume</s>'''
 
  +
|Allan
| '''<s>2020-05-21</s>'''
+
|2020-02-12
| '''Done'''
+
|Overtaken by events
| '''<s>to relay the feedback we received from our pro-bono lawyer about the draft LC agreement to OSM US.</s>'''
+
|<s>to create circular for paying external counsel for advice related to attribution guidelines.</s>
| '''<s>Meeting</s>'''
+
''<s># 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).</s>''
|[[Local_Chapters|'''<s>Local Chapters</s>''']]
+
|Meeting
  +
|Attribution Guidelines
 
|-
 
|-
| <s>'''Guillaume'''</s>
 
  +
|Allan
| <s>'''2020-05-06'''</s>
 
  +
|[[Board/Minutes/2021-02|2021-02]]
|'''[https://lists.openstreetmap.org/pipermail/osmf-talk/2020-July/006973.html Done]'''
 
  +
|Done
| <s>'''to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for.'''</s>
 
  +
|to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.<br>
| <s>'''Meeting'''</s>
 
  +
''Related to the action item below.''
| <s>'''S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]'''</s>
 
  +
|Meeting
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
 
|-
 
|-
| <s>'''Guillaume'''</s>
 
  +
|Allan
| <s>'''2020-03'''</s>
 
  +
|2020-03 (screen-to-screen)
| '''Done'''
+
|Done
| <s>'''to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses).'''</s>
+
|to reach out to FOSS community for expertise/experience in software governance.
''#2020-06: [[Advisory_Board/Minutes/2020-06-22|online meeting]] with four of the six Corporate Members of the Advisory Board about attribution.'''''</s>
+
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
| <s>'''S2S 2020'''</s>
+
''#2020-Aug: In contact with Gunner.''
| <s>'''"Attribution"'''</s>
+
''# 2020-Dec: Continues.''
  +
''# 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)''
  +
|S2S 2020
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
 
|-
 
|-
 
| Guillaume
 
| Guillaume
| 2020-07-16 chat
 
  +
| 2020-10 and '''[[Board/Minutes/2021-03|2021-03-26]]'''
 
|
 
|
| to prepare a document explaining funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD) and ask for community feedback. ''[Topic: Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)]''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
''#2020-05: In progress''
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| Meeting
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| Funding of projects used in core infrastructure
 
 
|-
 
|-
| Guillaume/Allan
+
| Guillaume
| 2020-03
+
| 2020-10
 
|
 
|
| to move forward on proposal / scope out fundraising structure.
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
''#2020-05: In progress''
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| S2S 2020
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| Finance
 
 
|-
 
|-
| Guillaume
 
  +
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG)
| 2020-03
+
| 2020-10
 
|
 
|
| to ping MWG/self-ping about status on membership prerequisites and transparency.
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
''#2020-06: In progress''
 
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|-
 
| Guillaume (Taken up 2020-02. Previously: Board)
 
| 2019-07
 
| Updated
 
| to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
 
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
 
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''
 
| email
 
| FOSS policy
 
|-
 
| <s>'''Joost'''</s>
 
| <s>'''2020-03'''</s>
 
| '''On LCCWG'''
 
| <s>'''to ask LCC WG for timeline on their outreach.'''</s>
 
<s>''#2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up.'' </s>
 
 
''#2020-06-25: In Clifford's action item list. Joost to send a reminder.''
 
| <s>'''S2S 2020'''</s>
 
| <s>'''LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"'''</s>
 
|-
 
| <s>'''Joost (Taken up 2020-02)'''</s>
 
| <s>'''2019-07'''</s>
 
| '''Done'''
 
| <s>'''to follow up on the OpenStreetCam domain.'''</s>
 
''#2020-05: They will give us the new name before announcing and they are doing some brainstorming.''
 
''#2020-06: The initial plan was to let us know the new name before SotM.
 
| <s>''' email'''</s>
 
| <s>'''LWG'''</s>
 
 
|-
 
|-
| Joost
 
  +
| Guillaume with Michelle ''(OSMF accountant)''
| 2020-06-25
+
| 2020-10
 
|
 
|
| to consolidate feedback regarding the [[Local_Chapters/Applications/Argentina| Argentina Local Chapter application]], have chat with Asociación Civil Geolibres (Argentina) and then come back to the
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
| [[Board/Minutes/2020-06|Meeting]]
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| [[Local Chapters]]
+
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Joost
 
  +
| Guillaume with Rory
| 2020-05-11
+
| 2020-10
| Un-paused
+
|
| to process the[[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)</s>
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
<s>''#2020-05: On hold till finalisation of the updated LC agreement.</s> (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised)''
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| email
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
| [[Local Chapters]]
 
 
|-
 
|-
| Joost<s>/Heather</s>
 
  +
|Guillaume with Mikel
| 2019-10-16
+
|2020-10
| On hold
+
|
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook|Facebook attribution]].
+
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>''<br>
''#2020-05: On hold till the update of the attribution guidelines''
+
''# 2020-11 In progress.''<br>
| Meeting
+
''# 2020-12 Done but decision to keep open for administration.''
| Facebook
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
+
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
|-
 
|-
| Joost
 
  +
|Guillaume/Allan
| 2018-12-28
 
  +
|2020-03
 
|
 
|
| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].
 
  +
|to move forward on proposal / scope out fundraising structure.
''#2020-May & Jun: No news.''
+
''#2020-05 In progress.''
| email
+
|S2S 2020
|[[Local Chapters]]
+
|Finance
 
|-
 
|-
| Joost
 
  +
|Guillaume
| 2019-07-23
 
  +
|[[Board/Minutes/2020-08|2020-08-27]]
  +
|
  +
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
  +
|Meeting
 
|
 
|
| to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020-05: Almost ready for final review by board and local community/membership''
 
| email
 
| [[Local Chapters]]
 
 
|-
 
|-
| Joost
 
  +
|Guillaume
| 2019-08-23
 
  +
|[[Board/Minutes/2020-08|2020-08-27]]
|
 
| to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].
 
''#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon.''
 
''#2020-06-25: Rory, Mikel and Dorothea offered to help.''
 
| email
 
| [[Local Chapters]]
 
|-
 
| Joost
 
| 2019-09-19
 
| On hold
 
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
| [[Local Chapters]]
 
|-
 
| Joost
 
| 2020-01-20
 
| Updated
 
| to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
 
 
''#2020-06-25: Mikel to help.''
 
''#2020-07: Dorothea emailed about 2019 financial report.''
 
| email
 
| [[Local Chapters]]
 
|-
 
| Joost (Taken up 2020-02)
 
| 2019-06
 
 
|
 
|
| <s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL.
 
  +
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>
 
  +
|Meeting
''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
| email
 
| LWG
 
|-
 
| Mikel
 
| 2020-07-16 chat
 
 
|
 
|
| to write a companion document regarding funding iD and run it by the board and Quincy Morgan (iD dev).
 
| Meeting
 
| iD
 
 
|-
 
|-
| Mikel
 
  +
|Guillaume
| 2020-05-06
+
|2020-03
 
|
 
|
| to set-up call of board members with Facebook people.
 
  +
|to ping MWG/self-ping about status on membership prerequisites and transparency.
''#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook.''
 
  +
''#2020 Jun, Jul: In progress.''
| Meeting
 
  +
| Attribution
 
  +
''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"
 
|-
 
|-
| Mikel
 
  +
|Guillaume (Taken up 2020-02. Previously: Board)
| 2020-03
 
  +
|2019-07
 
|
 
|
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
 
  +
|to decide on next steps regarding an email service for OSMF.
| S2S 2020
 
  +
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
  +
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
  +
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
  +
''#2020-07: no action reported.''
  +
|email
  +
|FOSS policy
 
|-
 
|-
| Mikel with help of Allan, Joost, Tobias
+
|Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
 
| 2020-03
 
| 2020-03
 
|
 
|
|
+
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
* Personnel committee:
** structured way of working with Dorothea
+
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues
+
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
+
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
 
| S2S 2020
 
| S2S 2020
 
| "Hiring"
 
| "Hiring"
 
|-
 
|-
| Mikel
 
  +
|<s>Joost</s>
| 2020-01-30
 
  +
|[[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|[[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board.
 
  +
|[[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
''#2020-05: In progress.''
 
  +
|Meeting
| meeting
 
  +
|Membership
| Rules of order
 
 
|-
 
|-
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
  +
| Mikel
| 2019-05-18
 
  +
| 2020-10
|
+
|
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
+
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
''#2020-02: Mikel plans to circulate to people in Ruby community.''<br>
+
''#2020-11 Asked to join CWG to work on it.''
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''<br>
+
| S2S 2020
''#2020-06-25: Will start fresh.''<br>
+
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
| F2F 2019
 
| GDPR
 
 
|-
 
|-
| Mikel/Joost
+
| Mikel
| 2019-05-18
+
| 2020-10
 
|
 
|
| to document working group practices, draft WG “rules of order".
 
  +
| to extend "donate time" project to companies.
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
  +
| S2S 2020
| F2F 2019
 
  +
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
| WGs
 
 
|-
 
|-
| Paul, Tobias and Guillaume
 
  +
| Mikel with help of Rory and Allan
| 2020-06-25
+
| 2020-10
 
|
 
|
| [[Board/Minutes/2020-06#Funding_for_OSM-related_projects|to draft a proposal]] for rebirth of [[Engineering_Working_Group|Engineering Working Group]] (EWG), to be looked at the next meeting.
 
  +
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
| Meeting
 
  +
| S2S 2020
| EWG
 
  +
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
| <s>'''Paul'''</s>
 
  +
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
| <s>'''2020-03'''</s>
 
  +
|2019-05-18
| '''Done'''
 
| <s>'''to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org.'''</s>
 
''#2020-05: Completed - Paul to double check as first email might have not been sent correctly.''
 
| <s>'''S2S 2020'''</s>
 
| <s>'''"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"'''</s>
 
|-
 
| Paul
 
| 2018-04-19
 
 
|
 
|
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
 
  +
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-05: Help on this is welcome.''
 
  +
''#2020-02: Mikel plans to circulate to people in Ruby community.''
| Meeting
 
  +
| FOSS policy
 
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
  +
|F2F 2019
  +
| GDPR
 
|-
 
|-
| <s>'''Paul and Guillaume'''</s>
 
  +
|Mikel<s>/Joost</s>
| <s>'''2020-05-06'''</s>
 
  +
| 2019-05-18
| '''Done'''
 
| <s>'''to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language.'''</s>
 
| <s>'''Meeting'''</s>
 
| <s>'''Attribution'''</s>
 
|-
 
| Rory
 
| 2020-03
 
 
|
 
|
| to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
 
  +
|to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
| S2S 2020
 
  +
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
|F2F 2019
  +
|[[Working_Groups|Working Groups]]
 
|-
 
|-
| <s>'''Tobias'''</s>
+
| <s>Rory with Guillaume</s>
| <s>'''2020-05-06'''</s>
+
| <s>2020-10</s>
| '''[[Hiring_Framework|Done]]''' ''([https://wiki.osmfoundation.org/w/index.php?title=Hiring_Framework&oldid=7393 link to version])''
+
| Done
| <s>'''to create first draft on hiring policy that the board will comment on.'''</s>
+
| <s>to spend a maximum of three hours talking to lawyers.</s>
| <s>'''Meeting'''</s>
+
| <s>S2S 2020</s>
| <s>'''S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]'''</s>
+
| <s>[[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]</s>
 
|-
 
|-
| <s>'''Tobias'''</s>
+
| '''Tobias'''
| <s>'''2020-05-21'''</s>
+
| '''[[Board/Minutes/2021-03|2021-03-26]]'''
| '''Done'''
+
| '''New'''
| <s>'''to consult Working Groups on whether there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.'''</s>
+
| '''[[Board/Minutes/2021-03#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|to send]] the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org.'''
''#2020-06-25: Taken up by Tobias.''
+
| '''Meeting'''
+
| '''[[Articles_of_Association| Articles of Association]]'''
''#2020-07: Feedback is being collected.''
 
| <s>'''Meeting'''</s>
 
| <s>'''Conflict of Interest'''</s>
 
 
|-
 
|-
 
| Tobias
 
| Tobias
| 2020-03
+
| 2020-10
|
+
|
| to keep the takeover/AoA change topic moving.
+
| Email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br>
''#2020-05: 3 related topics added to the 2020-05 agenda.''
+
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
|-
|}
 
  +
| Tobias
 
  +
| 2021-02
=== Action items from past board members ===
 
  +
|
 
  +
| Contact operations about image upload in board wiki.<br>
{| class="wikitable sortable"
 
  +
''# [https://github.com/openstreetmap/operations/issues/517 issue created]''
! Name of past board member
 
  +
| Mid-month chat
! Date
 
  +
|[[Board/Minutes/2021-02-12#Board wiki administrative questions|Board wiki administrative questions]]
!Status
 
! Action item and status
 
! Source
 
! Related to
 
 
|-
 
|-
| <s>Heather</s>
 
  +
|'''Rory'''
| 2018-12-20
 
  +
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
|
 
  +
|'''New'''
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]].
 
  +
|'''[[Board/Minutes/2021-03#Status_of_the_MapUganda_Local_Chapter_application.3F|to email]] MapUganda'''
''# Was Peter's. Assigned to Heather on 2018-12-20.''
 
  +
|'''Meeting'''
| meeting
 
  +
|'''[[Local_Chapters|Local Chapter]] applications'''
| Activism
 
 
|-
 
|-
| <s>Kate</s>
 
  +
|'''Rory'''
| 2019-05-18
 
  +
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
|
 
  +
|'''New'''
| to write Administrative Assistant's job description.
 
  +
|'''[[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.'''
''# Possibly completed.''
 
  +
|'''Meeting'''
| F2F 2019
 
  +
|'''Moderation subcommittee'''
| Admin. Assistant
 
 
|-
 
|-
|<s>Kate</s>
 
  +
|Rory
| 2018-12-20
 
  +
|2021-03
  +
|in progress
  +
|Upgrade all Local Chapters to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]
 
|
 
|
| [[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data Working Group]] to see if there's anything further the board can do to support them.
 
  +
| [[Local_Chapters|Local Chapters]]
| meeting
 
| DWG
 
 
|-
 
|-
| <s>Kate</s>
 
  +
|Rory
| 2018-02-15
 
  +
|2020-03
  +
|in progress
  +
|HOT trademark grant
  +
|
 
|
 
|
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
 
| meeting
 
| OWG
 
 
|-
 
|-
| <s>Kate</s>
 
  +
|Rory
| 2018-01-18
 
  +
|2021-03
  +
|in progress
  +
|to organise an OSMF Board and [[Advisory_Board|Advisory Board]] meeting
  +
|
 
|
 
|
| [[Board/Minutes/2018-01-18#Taking_a_stand|to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan.
 
| meeting
 
| Communication
 
 
|-
 
|-
  +
|Rory
  +
|2021-04
  +
|in progress
  +
|to contact all corporate members to seek advice on take over protection
  +
|
  +
|
 
|}
 
|}

Revision as of 13:57, 4 May 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board Set on 2021-01 for 2022-01 future agenda item evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board OSM wiki: Software dispute resolution panel
Board 2021-02-26 to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat. Meeting Attribution Guidelines
Board Allan 2021-02 2020-10 to look at the strategic plan document and provide comments. Deadline: mid-March chat.

Was: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) # 2020-Dec: Draft circulated.

S2S 2020 OSMF fundraising and Wrap-up session
Allan 2020-02-12 Overtaken by events to create circular for paying external counsel for advice related to attribution guidelines.

# 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).

Meeting Attribution Guidelines
Allan 2021-02 Done to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.

Related to the action item below.

Meeting "Taking stock of governance and identifying areas for improvement"
Allan 2020-03 (screen-to-screen) Done to reach out to FOSS community for expertise/experience in software governance.

#2020-May,Jun,Jul: In progress. One good conversation.
#2020-Aug: In contact with Gunner. # 2020-Dec: Continues. # 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)

S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Rory 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume with Mikel 2020-10 to work on plan on how the money will be collected.

# 2020-11 In progress.
# 2020-12 Done but decision to keep open for administration.

screen-to-screen 2020-10 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

screen-to-screen 2020-10 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

#2020-11 Asked to join CWG to work on it.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 to extend "donate time" project to companies. S2S 2020 Improving member and volunteer recruiting
Mikel with help of Rory and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 Working Groups
Rory with Guillaume 2020-10 Done to spend a maximum of three hours talking to lawyers. S2S 2020 Legal team and Brexit implications - resolve how to respond
Tobias 2021-03-26 New to send the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org. Meeting Articles of Association
Tobias 2020-10 Email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.

# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.

S2S 2020 Make progress on attribution guidelines and enforcement
Tobias 2021-02 Contact operations about image upload in board wiki.

# issue created

Mid-month chat Board wiki administrative questions
Rory 2021-03-26 New to email MapUganda Meeting Local Chapter applications
Rory 2021-03-26 New to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. Meeting Moderation subcommittee
Rory 2021-03 in progress Upgrade all Local Chapters to current Local Chapter agreement Local Chapters
Rory 2020-03 in progress HOT trademark grant
Rory 2021-03 in progress to organise an OSMF Board and Advisory Board meeting
Rory 2021-04 in progress to contact all corporate members to seek advice on take over protection