Difference between revisions of "Board/Action Items"

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(+ S2S action items, some updates)
(update)
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The list is sortable and contains items that did not arise from board meetings. Incomplete.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
 
*Items in bold are new ''(arose during ~ past month).''
 
*Items in bold are new ''(arose during ~ past month).''
Line 12: Line 12:
 
!Related to
 
!Related to
 
|-
 
|-
| Board
+
|Board
| 2020-10
+
|Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
|
+
|future agenda item
| to approve budget
+
|evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
| S2S 2020
+
|Board
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
+
|[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
| Board
+
|Board
| 2020-10
+
|[[Board/Minutes/2021-02|2021-02-26]]
 
|
 
|
| to set post-election timeline
 
  +
|to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.
| S2S 2020
 
  +
|Meeting
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| Board capacity and sustainability]]
 
  +
|Attribution Guidelines
 
|-
 
|-
| Allan
+
|Board <s>Allan</s>
| 2020-10
+
|2021-02 <s>2020-10</s>
 
|
 
|
| to start online document with questions to the [[Data_Working_Group| Data Working Group]] (DWG) about what their implementation could look like with intention to send in 1 week.
 
  +
|to look at the strategic plan document and provide comments. Deadline: mid-March chat. <s>
| S2S 2020
 
  +
| [[Board/Minutes/2020-10-S2S/Creating_software_dispute_resolution_panel| Software dispute resolution panel]]
 
  +
''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''
  +
''# 2020-Dec: Draft circulated.''
  +
|S2S 2020
  +
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
| Allan
+
|Allan
| 2020-10
+
|2020-02-12
|
+
|Overtaken by events
| to send reminder to [[Licensing_Working_Group| Licensing Working Group]] (LWG) about waiting for the signed [https://wiki.osmfoundation.org/w/images/a/a0/OSMF_NDA_201812066.pdf non-disclosure agreements] (NDAs) to share OSMF pro-bono lawyer's feedback.
+
|<s>to create circular for paying external counsel for advice related to attribution guidelines.</s>
| S2S 2020
+
''<s># 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).</s>''
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
+
|Meeting
  +
|Attribution Guidelines
 
|-
 
|-
| Allan with Rory
+
|Allan
| 2020-10
+
|[[Board/Minutes/2021-02|2021-02]]
|
+
|Done
| to work on communicating the [[Articles_of_Association| Articles of Association]] (AoA) change ideas to the membership
+
|to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.<br>
| S2S 2020
+
''Related to the action item below.''
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
+
|Meeting
|-
+
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
| Allan
 
| 2020-10
 
|
 
| to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
 
|-
 
|-
 
|Allan
 
|Allan
|2020-03
+
|2020-03 (screen-to-screen)
|
+
|Done
 
|to reach out to FOSS community for expertise/experience in software governance.
 
|to reach out to FOSS community for expertise/experience in software governance.
 
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
 
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
 
''#2020-Aug: In contact with Gunner.''
 
''#2020-Aug: In contact with Gunner.''
  +
''# 2020-Dec: Continues.''
  +
''# 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)''
 
|S2S 2020
 
|S2S 2020
|"Taking stock of governance and identifying areas for improvement"
+
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
 
 
|-
 
|-
| Guillaume with Paul
+
| Guillaume
| 2020-10
+
| 2020-10 and '''[[Board/Minutes/2021-03|2021-03-26]]'''
 
|
 
|
| to spend a maximum of three hours talking to lawyers
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
| S2S 2020
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Brexit]]
 
|-
 
| Guillaume
 
| 2020-10
 
|
 
| to draft new copy of personnel committee charter
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Managing_staff_-_what_questions_need_to_be_resolved| Managing staff]]
 
|-
 
| Guillaume
 
| 2020-10
 
|
 
| to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing
 
| S2S 2020
 
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume
+
| Guillaume
 
| 2020-10
 
| 2020-10
 
|
 
|
| to ask [[Working_Groups|Working Groups]] (WGs) if they want to update their [budget] numbers
+
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
| S2S 2020
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication_Working_Group|Communication Working Group]] (CWG)
+
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG)
 
| 2020-10
 
| 2020-10
 
|
 
|
| to announce ahead of time that we're going to look at a budget
+
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume with Michelle ''(OSMF accountant)''
+
| Guillaume with Michelle ''(OSMF accountant)''
 
| 2020-10
 
| 2020-10
 
|
 
|
| to consider breaking up [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year
+
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
| S2S 2020
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| Guillaume with Rory
+
| Guillaume with Rory
 
| 2020-10
 
| 2020-10
|
+
|
| to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer [for feedback]
+
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
| S2S 2020
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
|-
| Guillaume with Mikel
+
|Guillaume with Mikel
| 2020-10
+
|2020-10
 
|
 
|
| to work on plan on how the money will be collected
+
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>''<br>
| S2S 2020
+
''# 2020-11 In progress.''<br>
  +
''# 2020-12 Done but decision to keep open for administration.''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
|-
 
| Guillaume with Paul
 
| 2020-10
 
|
 
| to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
 
|-
 
|-
 
|Guillaume/Allan
 
|Guillaume/Allan
Line 124: Line 108:
 
|
 
|
 
|to move forward on proposal / scope out fundraising structure.
 
|to move forward on proposal / scope out fundraising structure.
''#2020-05: In progress''
+
''#2020-05 In progress.''
 
|S2S 2020
 
|S2S 2020
 
|Finance
 
|Finance
 
|-
 
|-
 
|Guillaume
 
|Guillaume
|2020-08-27
+
|[[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.
+
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
 
|Meeting
 
|Meeting
 
|
 
|
 
|-
 
|-
 
|Guillaume
 
|Guillaume
|2020-08-27
+
|[[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|to check on what a move to the EU would mean for contributor terms.
+
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
 
|Meeting
 
|Meeting
 
|
 
|
Line 146: Line 130:
 
|
 
|
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
''#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
+
''#2020 Jun, Jul: In progress.''
|S2S 2020
+
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
+
''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"
 
|-
 
|-
 
|Guillaume (Taken up 2020-02. Previously: Board)
 
|Guillaume (Taken up 2020-02. Previously: Board)
Line 156: Line 140:
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''<br>
+
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
 
''#2020-07: no action reported.''
 
''#2020-07: no action reported.''
 
|email
 
|email
 
|FOSS policy
 
|FOSS policy
 
|-
 
|-
| Joost
 
  +
|Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
| 2020-10
+
| 2020-03
 
|
 
|
| to develop numbers on country breakdown in current membership, vs prior year and vs country level participation
 
  +
|
  +
* Scope out possible scenarios for possible paid staff, including risks
  +
* Personnel committee:
  +
** structured way of working with Dorothea.
  +
** Concern about confidentiality /HR issues.
  +
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
  +
| "Hiring"
 
|-
 
|-
|Joost
+
|<s>Joost</s>
|2020-08-27
+
|[[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|to draft a proposal regarding further reform of the membership.
+
|[[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
 
|Meeting
 
|Meeting
 
|Membership
 
|Membership
|-
 
|<s>Joost</s>
 
|<s>2020-05-11</s>
 
|Done
 
|<s>to process the [[Local_Chapters/Applications/United_States|OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)''#2020-05: On hold till finalisation of the updated LC agreement. (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised). Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007172.html membership] and [https://lists.openstreetmap.org/pipermail/talk-us/2020-August/020484.html local] consultation.''</s> #2020-09 Voting during September meeting: Accepted.
 
|email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2018-12-28
 
|
 
|to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].
 
''#2020-May & Jun: No news.''
 
| email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2019-07-23
 
|
 
|to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020 May & Jul: Almost ready for final review by board and local community/membership''
 
|email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2019-09-19
 
|
 
|to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
|[[Local Chapters]]
 
|-
 
|<s>Joost</s>
 
|<s>2020-01-20</s>
 
|Done
 
|<s>to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''</s><br>
 
<s>''#2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.''</s><br>
 
''#2020-09 voting during September meeting: Accepted''
 
|<s>email</s>
 
|<s>[[Local Chapters]]</s>
 
 
|-
 
|-
 
| Mikel
 
| Mikel
 
| 2020-10
 
| 2020-10
|
+
|
| to write draft about [[Operations_Working_Group| Operations Working Group]] (OWG) and work with Paul
+
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
  +
''#2020-11 Asked to join CWG to work on it.''
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
+
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|-
 
| Mikel
 
| Mikel
 
| 2020-10
 
| 2020-10
 
|
 
|
| to extend "donate time" project to companies
+
| to extend "donate time" project to companies.
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
Line 233: Line 182:
 
| 2020-10
 
| 2020-10
 
|
 
|
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]]
+
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
 
| S2S 2020
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|-
 
|Mikel
 
|2020-03
 
|
 
|to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
''#2020-07: No action to report.''
 
|-
 
|Mikel with help of Allan, Joost, Tobias
 
| 2020-03
 
| Updated
 
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
** structured way of working with Dorothea
 
** Concern about confidentiality /HR issues
 
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation<br>
 
<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter]]
 
| S2S 2020
 
| "Hiring"
 
 
|-
 
|-
 
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
Line 262: Line 190:
 
|
 
|
 
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.''
+
''#2020-02: Mikel plans to circulate to people in Ruby community.''
  +
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
|F2F 2019
 
|F2F 2019
 
| GDPR
 
| GDPR
 
|-
 
|-
|Mikel/Joost
+
|Mikel<s>/Joost</s>
 
| 2019-05-18
 
| 2019-05-18
 
|
 
|
|to document working group practices, draft WG “rules of order".
+
|to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
|F2F 2019
 
|F2F 2019
|WGs
 
  +
|[[Working_Groups|Working Groups]]
 
|-
 
|-
| Paul with Guillaume
+
| <s>Rory with Guillaume</s>
| 2020-10
+
| <s>2020-10</s>
|
+
| Done
| to spend a maximum of three hours talking to lawyers
+
| <s>to spend a maximum of three hours talking to lawyers.</s>
| S2S 2020
+
| <s>S2S 2020</s>
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
+
| <s>[[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]</s>
 
|-
 
|-
| Paul
 
  +
| '''Tobias'''
| 2020-10
 
  +
| '''[[Board/Minutes/2021-03|2021-03-26]]'''
|
 
  +
| '''New'''
| to create version of [[Conflict_of_Interest_Policy|board Conflict of Interest]] (CoI) to be applicable to [[Working_Groups|Working Groups]] (WGs)
 
  +
| '''[[Board/Minutes/2021-03#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|to send]] the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org.'''
| S2S 2020
 
  +
| '''Meeting'''
| [[Board/Minutes/2020-10-S2S/Develop_plan_for_conflict_of_interest_on_Working_Groups|Develop plan for conflict of interest on Working Groups]]
 
  +
| '''[[Articles_of_Association| Articles of Association]]'''
 
|-
 
|-
| Paul with Guillaume
 
  +
| Tobias
 
| 2020-10
 
| 2020-10
|
+
|
| to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version
+
| Email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br>
  +
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
 
| S2S 2020
 
| S2S 2020
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
+
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
|-
| Paul
 
  +
| Tobias
| 2020-10
+
| 2021-02
|
+
|
| to collaborate with Tobias on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
+
| Contact operations about image upload in board wiki.<br>
| S2S 2020
+
''# [https://github.com/openstreetmap/operations/issues/517 issue created]''
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
+
| Mid-month chat
  +
|[[Board/Minutes/2021-02-12#Board wiki administrative questions|Board wiki administrative questions]]
 
|-
 
|-
| Paul
 
  +
|'''Rory'''
| 2020-10
 
  +
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
|
 
  +
|'''New'''
| to take to email Reddit "Ask me Anything"
 
  +
|'''[[Board/Minutes/2021-03#Status_of_the_MapUganda_Local_Chapter_application.3F|to email]] MapUganda'''
| S2S 2020
 
  +
|'''Meeting'''
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
  +
|'''[[Local_Chapters|Local Chapter]] applications'''
 
|-
 
|-
|<s>Paul</s>
 
  +
|'''Rory'''
|<s>2018-04-19</s>
 
  +
|'''[[Board/Minutes/2021-03|2021-03-26]]'''
|
 
  +
|'''New'''
|<s>to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
 
  +
|'''[[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.'''
''#2020-05: Help on this is welcome.</s> #2020-08: To be sent to FOSS committee.''
 
  +
|'''Meeting'''
|<s>Meeting</s>
 
  +
|'''Moderation subcommittee'''
|<s>FOSS policy</s>
 
 
|-
 
|-
| Rory
+
|Rory
| 2020-10
+
|2021-03
  +
|in progress
  +
|Upgrade all Local Chapters to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]
 
|
 
|
| to reply to OSMF pro-bono lawyer's email on attribution guidelines
 
  +
| [[Local_Chapters|Local Chapters]]
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
 
|-
 
|-
| Rory
+
|Rory
| 2020-10
+
|2020-03
  +
|in progress
  +
|HOT trademark grant
 
|
 
|
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[Articles_of_Association| Articles of Association]] (AoA) change
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
 
|-
 
| Rory
 
| 2020-10
 
 
|
 
|
| to ask OSMF pro-bono lawyer for wording for some of these changes
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
 
 
|-
 
|-
 
|Rory
 
|Rory
| 2020-03
+
|2021-03
  +
|in progress
  +
|to organise an OSMF Board and [[Advisory_Board|Advisory Board]] meeting
 
|
 
|
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
| Tobias with Paul
 
| 2020-10
 
 
|
 
|
| to collaborate on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
 
|-
 
|-
|Tobias
 
  +
|Rory
| 2020-03
 
  +
|2021-04
  +
|in progress
  +
|to contact all corporate members to seek advice on take over protection
  +
|
 
|
 
|
|to keep the takeover/AoA change topic moving.
 
''<s>#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome.</s> #2020-08 and 2020-09 Topic on the agenda.''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
 
|}
 
|}

Revision as of 13:57, 4 May 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board Set on 2021-01 for 2022-01 future agenda item evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board OSM wiki: Software dispute resolution panel
Board 2021-02-26 to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat. Meeting Attribution Guidelines
Board Allan 2021-02 2020-10 to look at the strategic plan document and provide comments. Deadline: mid-March chat.

Was: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) # 2020-Dec: Draft circulated.

S2S 2020 OSMF fundraising and Wrap-up session
Allan 2020-02-12 Overtaken by events to create circular for paying external counsel for advice related to attribution guidelines.

# 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).

Meeting Attribution Guidelines
Allan 2021-02 Done to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.

Related to the action item below.

Meeting "Taking stock of governance and identifying areas for improvement"
Allan 2020-03 (screen-to-screen) Done to reach out to FOSS community for expertise/experience in software governance.

#2020-May,Jun,Jul: In progress. One good conversation.
#2020-Aug: In contact with Gunner. # 2020-Dec: Continues. # 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)

S2S 2020 "Taking stock of governance and identifying areas for improvement"
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Rory 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume with Mikel 2020-10 to work on plan on how the money will be collected.

# 2020-11 In progress.
# 2020-12 Done but decision to keep open for administration.

screen-to-screen 2020-10 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

screen-to-screen 2020-10 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

#2020-11 Asked to join CWG to work on it.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 to extend "donate time" project to companies. S2S 2020 Improving member and volunteer recruiting
Mikel with help of Rory and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 Working Groups
Rory with Guillaume 2020-10 Done to spend a maximum of three hours talking to lawyers. S2S 2020 Legal team and Brexit implications - resolve how to respond
Tobias 2021-03-26 New to send the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org. Meeting Articles of Association
Tobias 2020-10 Email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.

# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.

S2S 2020 Make progress on attribution guidelines and enforcement
Tobias 2021-02 Contact operations about image upload in board wiki.

# issue created

Mid-month chat Board wiki administrative questions
Rory 2021-03-26 New to email MapUganda Meeting Local Chapter applications
Rory 2021-03-26 New to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. Meeting Moderation subcommittee
Rory 2021-03 in progress Upgrade all Local Chapters to current Local Chapter agreement Local Chapters
Rory 2020-03 in progress HOT trademark grant
Rory 2021-03 in progress to organise an OSMF Board and Advisory Board meeting
Rory 2021-04 in progress to contact all corporate members to seek advice on take over protection