Board/Action Items

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

• Items in bold are new (arose during ~ past month).
• Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".

Name	Date	Status	Action item and status	Source	Related to
Board	Set on 2021-01 for 2022-01	future agenda item	evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms	Board	OSM wiki: Software dispute resolution panel
Board	2021-02-26	Done	to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.	Meeting	Attribution Guidelines
Board (was Allan)	2021-02, 2020-10	Done	to look at the strategic plan document and provide comments. Deadline: mid-March chat. Was: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) # 2020-Dec: Draft circulated.	S2S 2020	OSMF fundraising and Wrap-up session
Allan	2021-05-14	New	to create a list of requirements for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.	Meeting	Moving OSMF out of the UK
Allan	2021-05-14	New & done	to send the Strategic plan outline to osmf-talk (the mailing list for OSMF members ~ you need to be an OSMF member to subscribe. All messages are available here)	Meeting	Strategic plan
Allan	2021-02	Done	to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance Related to the action item below.	Meeting	"Taking stock of governance and identifying areas for improvement"
Allan	2020-03 (screen-to-screen)	Done	to reach out to FOSS community for expertise/experience in software governance. #2020-May,Jun,Jul: In progress. One good conversation. #2020-Aug: In contact with Gunner. #2020-Dec: Continues. #2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)	S2S 2020	"Taking stock of governance and identifying areas for improvement"
Allan	2020-02-12	Overtaken by events	to create circular for paying external counsel for advice related to attribution guidelines. # 2021-02 Not done, as not clear to Allan if there is consensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).	Meeting	Attribution Guidelines
Guillaume	2021-04-30	New & done	to appeal the Wise decision to close the OSMF account.	Meeting	Financial
Guillaume	2021-04-30	New & done	to ask if we can get a debit card with Triodos Bank.	Meeting	Financial
Guillaume with Jean-Marc, Eugene and Rory	2021-04-30	New	to remove all mentions of Wise/TransferWise from the OSMF website and the OSM wiki.	Meeting	Financial
Guillaume	2020-10 and 2021-03-26		to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.	screen-to-screen 2020-10	2021 budget
Guillaume	2020-10		to ask Working Groups (WGs) if they want to update their [budget] numbers.	screen-to-screen 2020-10	2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG)	2020-10		to announce ahead of time that we're going to look at a budget.	S2S 2020	2021 budget
Guillaume with Michelle (OSMF accountant)	2020-10		to consider breaking up State of the Map [numbers] by year.	screen-to-screen 2020-10	2021 budget
Guillaume with Rory	2020-10		to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick.	screen-to-screen 2020-10	Articles of association
Guillaume with Mikel	2020-10		to work on plan on how the money will be collected. # 2020-11 In progress. # 2020-12 Done but decision to keep open for administration.	screen-to-screen 2020-10	OSMF fundraising
Guillaume/Allan	2020-03		to move forward on proposal / scope out fundraising structure. #2020-05 In progress.	S2S 2020	Finance
Guillaume	2020-08-27		to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.	Meeting
Guillaume	2020-08-27		to check on what a move to the EU would mean for contributor terms.	Meeting
Guillaume	2020-03	Done	to ping MWG/self-ping about status on membership prerequisites and transparency. #2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).	screen-to-screen 2020-10	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board)	2019-07		to decide on next steps regarding an email service for OSMF. #2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. #2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export. #2020-06-25: See "reportage". #2020-07: no action reported.	email	FOSS policy
Jean-Marc, Rory and Tobias	2021-05-14	New & done	to email the Engineering Working Group (EWG) on behalf of the board with suggestion for EWG to help provide a space for non-paid software efforts as well.	Meeting	EWG restart
Jean-Marc	2021-05-14	New	to start recruitment for an iD developer.	Meeting	iD
Jean-Marc	2021-05-14	New	to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.	Meeting	Hiring a Senior site reliability engineer.
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias)	2020-03		Scope out possible scenarios for possible paid staff, including risks Personnel committee: structured way of working with Dorothea. Concern about confidentiality /HR issues. Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation. # 2020-09 Draft Personnel Committee charter. # 2020-09 Personnel commitee. # 2020-10 on agenda.	S2S 2020	"Hiring"
Joost	2020-08-27		to draft a proposal regarding further reform of the membership. # 2021-02-12 one part done.	Meeting	Membership
Mikel	2021-05-14	New	to organise a meeting with developers working on forks of iD.	Meeting	iD
Mikel	2020-10		to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. #2020-11 Asked to join CWG to work on it.	S2S 2020	Improving member and volunteer recruiting
Mikel	2020-10		to extend "donate time" project to companies.	S2S 2020	Improving member and volunteer recruiting
Mikel with help of Rory and Allan	2020-10		to revitalise the Diversity and Inclusion Special Committee.	S2S 2020	Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather)	2019-05-18		to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). #2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.	F2F 2019	GDPR
Mikel/Joost	2019-05-18		to document Working Group practices, draft Working Group “rules of order". #2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.	F2F 2019	Working Groups
Tobias	2021-04-30	New & done	to draft message to the Licensing Working Group, to be reviewed by the board next week.	Meeting	Draft attribution guidelines
Tobias	2021-03-26	Done	to send the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org.	Meeting	Articles of Association
Tobias	2020-10		Email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement. # email sent in 2020-12, LWG said it is blocked by the attribution guidelines.	S2S 2020	Make progress on attribution guidelines and enforcement
Tobias	2021-02		Contact operations about image upload in board wiki. # issue created	Mid-month chat	Board wiki administrative questions
Rory	2021-03-26	Done	to email MapUganda	Meeting	Local Chapter applications
Rory	2021-03-26		to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.	Meeting	Moderation subcommittee
Rory	2021-03	in progress	Upgrade all Local Chapters to current Local Chapter agreement		Local Chapters
Rory	2020-03	in progress	HOT trademark grant
Rory	2021-03	Done	to organise an OSMF Board and Advisory Board meeting
Rory	2021-04	Done	to contact all corporate members to seek advice on take over protection		Take over protection
Rory	2021-05	in progress	To contact people in Ireland about moving OSMF to Ireland