Difference between revisions of "Board/Action Items"

From OpenStreetMap Foundation
(wiki image issue: done)
(+ newer action items and some updates)
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!Related to
 
!Related to
 
|-
 
|-
|Board
+
| Board
|Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
+
| Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
|future agenda item
+
| future agenda item
|evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
+
| to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
|Board
+
| Board
|[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
+
| [https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
|<s>Board</s>
+
| Board
|<s>[[Board/Minutes/2021-02|2021-02-26]]</s>
+
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
  +
|
| '''Done'''
 
  +
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''.
|<s>to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.</s>
 
  +
|
|<s>Meeting</s>
 
  +
| Takeover protection
|<s>Attribution Guidelines</s>
 
 
|-
 
|-
|<s>Board (was Allan)</s>
+
| <s>Board (was Allan)</s>
|<s>2021-02, 2020-10</s>
+
| <s>2021-02, 2020-10</s>
| '''Done'''
+
| Done
|<s>to look at the strategic plan document and provide comments. Deadline: mid-March chat. </s>
+
| <s>to look at the strategic plan document and provide comments. Deadline: mid-March chat. </s>
   
 
<s>''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''</s>
 
<s>''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''</s>
 
''# 2020-Dec: Draft circulated.''
 
''# 2020-Dec: Draft circulated.''
|<s>S2S 2020</s>
+
| <s>S2S 2020</s>
|<s>[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]</s>
+
| <s>[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]</s>
 
|-
 
|-
|'''Allan'''
+
| '''Allan'''
|'''[[Board/Minutes/2021-05-14|2021-05-14]]'''
+
| '''[[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]'''
|'''New'''
+
| '''New'''
  +
| '''[[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to make]] a call for volunteers to form a special committee to look at take-over protection.'''
|'''to [[Board/Minutes/2021-05-14#Investigate_moving_OSMF_out_of_the_UK.2C_and_into_the_EU|create a list of requirements]] for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.'''
 
|'''Meeting'''
+
| '''Meeting'''
  +
| '''Takeover protection'''
|'''Moving OSMF out of the UK'''
 
 
|-
 
|-
|'''<s>Allan</s>'''
+
| Allan
|'''<s>[[Board/Minutes/2021-05-14#Strategic_plan_outline|2021-05-14]]</s>'''
+
| [[Board/Minutes/2021-05-14|2021-05-14]]
  +
|
|'''New & done'''
 
  +
| to [[Board/Minutes/2021-05-14#Investigate_moving_OSMF_out_of_the_UK.2C_and_into_the_EU|create a list of requirements]] for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.
|'''<s>[[Board/Minutes/2021-05-14#Strategic_plan_outline|to send]] the Strategic plan outline to [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] ''(the mailing list for OSMF members ~ you need to be an [https://join.osmfoundation.org/ OSMF member] to subscribe. All messages are available [http://lists.openstreetmap.org/pipermail/osmf-talk/ here])</s>'''
 
|'''<s><s>Meeting</s>'''
+
| Meeting
  +
| Moving OSMF out of the UK
|'''<s>Strategic plan</s>'''
 
 
|-
 
|-
  +
| '''Guillaume'''
|<s>Allan</s>
 
|<s>[[Board/Minutes/2021-02|2021-02]]</s>
+
| '''[[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]'''
|'''Done'''
 
|<s>to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance</s>
 
 
<s>''Related to the action item below.''</s>
 
|<s>Meeting</s>
 
|<s>[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|"Taking stock of governance and identifying areas for improvement" ]]</s>
 
|-
 
|<s>Allan</s>
 
|<s>2020-03 (screen-to-screen)</s>
 
|'''Done'''
 
|<s>to reach out to FOSS community for expertise/experience in software governance. </s>
 
 
<s>''#2020-May,Jun,Jul: In progress. One good conversation. #2020-Aug: In contact with Gunner. #2020-Dec: Continues. #2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item) ''</s>
 
|<s>S2S 2020</s>
 
|<s>[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|"Taking stock of governance and identifying areas for improvement"]]</s>
 
|-
 
|<s>Allan</s>
 
|<s>2020-02-12</s>
 
|Overtaken by events
 
|<s>to create circular for paying external counsel for advice related to attribution guidelines.</s>
 
<s>''# 2021-02 Not done, as not clear to Allan if there is consensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).''</s>
 
|<s>Meeting</s>
 
|<s>Attribution Guidelines</s>
 
|-
 
| '''<s>Guillaume</s>'''
 
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]</s>'''
 
| '''<s>New & done</s>'''</s>'''
 
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|to appeal]] the Wise decision to close the OSMF account.</s>'''
 
| '''<s>Meeting'''<s>
 
| '''<s>Financial'''<s>
 
|-
 
| '''<s>Guillaume</s>'''
 
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]</s>'''
 
| '''<s>New & done</s>'''
 
| '''<s>[[Board/Minutes/2021-04#Treasurer.27s_report|to ask]] if we can get a debit card with Triodos Bank.</s>'''
 
| '''<s>Meeting<s>'''
 
| '''<s>Financial<s>'''
 
|-
 
| '''Guillaume with Jean-Marc, Eugene and Rory'''
 
| '''[[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]'''
 
 
| '''New'''
 
| '''New'''
| '''[[Board/Minutes/2021-04#Treasurer.27s_report|to remove]] all mentions of Wise/TransferWise from the OSMF website and the OSM wiki.'''
+
| '''[[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.'''
 
| '''Meeting'''
 
| '''Meeting'''
| '''Financial'''
+
| '''Take-over protection'''
  +
|-
  +
| <s>Guillaume with Jean-Marc, Eugene and Rory</s>
  +
| [[Board/Minutes/2021-04#Treasurer.27s_report|2021-04-30]]</s>
  +
| '''Done by Rory'''
  +
| <s>[[Board/Minutes/2021-04#Treasurer.27s_report|to remove]] all mentions of Wise/TransferWise from the OSMF website and the OSM wiki.</s>
  +
| <s>Meeting</s>
  +
| <s>Financial</s>
 
|-
 
|-
 
| Guillaume
 
| Guillaume
| 2020-10 and '''[[Board/Minutes/2021-03|2021-03-26]]'''
+
| 2020-10 and [[Board/Minutes/2021-03|2021-03-26]]
 
|
 
|
 
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
 
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
Line 132: Line 99:
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
|-
|Guillaume with Mikel
+
| Guillaume with Mikel
|2020-10
+
| 2020-10
 
|
 
|
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>
+
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>
 
''# 2020-11 In progress.''<br>
 
''# 2020-11 In progress.''<br>
 
''# 2020-12 Done but decision to keep open for administration.''
 
''# 2020-12 Done but decision to keep open for administration.''
Line 141: Line 108:
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
|-
 
|-
|Guillaume/Allan
+
| Guillaume/Allan
|2020-03
+
| 2020-03
 
|
 
|
|to move forward on proposal / scope out fundraising structure.
+
| to move forward on proposal / scope out fundraising structure.
 
''#2020-05 In progress.''
 
''#2020-05 In progress.''
|S2S 2020
+
| S2S 2020
|Finance
+
| Finance
 
|-
 
|-
|Guillaume
+
| Guillaume
|[[Board/Minutes/2020-08|2020-08-27]]
+
| [[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
+
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
|Meeting
+
| Meeting
 
|
 
|
 
|-
 
|-
|Guillaume
+
| Guillaume
|[[Board/Minutes/2020-08|2020-08-27]]
+
| [[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|[[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
+
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
|Meeting
+
| Meeting
 
|
 
|
 
|-
 
|-
|<s>Guillaume</s>
+
| <s>Guillaume</s>
|<s>2020-03</s>
+
| <s>2020-03</s>
| '''Done'''
+
| Done - Will ping again
 
|<s>to ping MWG/self-ping about status on membership prerequisites and transparency.</s>
 
|<s>to ping MWG/self-ping about status on membership prerequisites and transparency.</s>
 
<s>''#2020 Jun, Jul: In progress.'' </s>
 
<s>''#2020 Jun, Jul: In progress.'' </s>
Line 171: Line 138:
 
<s>''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''</s>
 
<s>''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''</s>
 
| <s>[[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]</s>
 
| <s>[[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]</s>
|<s>"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"</s>
+
| <s>"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"</s>
 
|-
 
|-
|Guillaume (Taken up 2020-02. Previously: Board)
+
| Guillaume (Taken up 2020-02. Previously: Board)
|2019-07
+
| 2019-07
 
|
 
|
|to decide on next steps regarding an email service for OSMF.
+
| to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
 
''#2020-07: no action reported.''
 
''#2020-07: no action reported.''
|email
+
| email
|FOSS policy
+
| FOSS policy
 
|-
 
|-
| '''<s>Jean-Marc, Rory and Tobias</s>'''
+
| Jean-Marc
| '''<s>[[Board/Minutes/2021-05-14#Responding_to_proposed_Engineering_Working_Group_restart|2021-05-14]]</s>'''
+
| [[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]]
  +
|
| '''New & done'''
 
  +
| [[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [https://wiki.openstreetmap.org/wiki/ID iD] developer.
| '''<s>[[Board/Minutes/2021-05-14#Responding_to_proposed_Engineering_Working_Group_restar|to email]] the [[Engineering_Working_Group|Engineering Working Group]] (EWG) on behalf of the board with suggestion for EWG to help provide a space for non-paid software efforts as well.</s>'''
 
| '''<s>Meeting</s>'''
+
| Meeting
  +
| [https://wiki.openstreetmap.org/wiki/ID iD]
| '''<s>[[Engineering_Working_Group|EWG]] restart</s>'''
 
 
|-
 
|-
| '''Jean-Marc'''
+
| Jean-Marc
| '''[[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]]'''
+
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]]
  +
|
| '''New'''
 
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.
| '''[[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [https://wiki.openstreetmap.org/wiki/ID iD] developer.'''
 
| '''Meeting'''
+
| Meeting
  +
| Hiring a Senior site reliability engineer.
| '''[https://wiki.openstreetmap.org/wiki/ID iD]'''
 
|-
 
| '''Jean-Marc'''
 
| '''[[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]]'''
 
| '''New'''
 
| '''[[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.'''
 
| '''Meeting'''
 
| '''Hiring a Senior site reliability engineer.'''
 
 
|-
 
|-
|Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
+
| Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
 
| 2020-03
 
| 2020-03
 
|
 
|
Line 219: Line 179:
 
|-
 
|-
 
|<s>Joost</s>
 
|<s>Joost</s>
|[[Board/Minutes/2020-08|2020-08-27]]
+
| [[Board/Minutes/2020-08|2020-08-27]]
 
|
 
|
|[[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
+
| [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
|Meeting
+
| Meeting
|Membership
+
| Membership
 
|-
 
|-
| '''Mikel'''
+
| <s>Mikel</s>
| '''[[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]]'''
+
| <s>[[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]]</s>
| '''New'''
+
| '''Done'''
| '''[[Board/Minutes/2021-05-14#iD_next_steps|to organise]] a meeting with developers working on forks of [https://wiki.openstreetmap.org/wiki/ID iD].'''
+
| <s>[[Board/Minutes/2021-05-14#iD_next_steps|to organise]] a meeting with developers working on forks of [https://wiki.openstreetmap.org/wiki/ID iD].</s>
| '''Meeting'''
+
| <s>Meeting</s>
| '''[https://wiki.openstreetmap.org/wiki/ID iD]'''
+
| <s>[https://wiki.openstreetmap.org/wiki/ID iD]</s>
 
|-
 
|-
 
| Mikel
 
| Mikel
Line 254: Line 214:
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
+
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
|2019-05-18
+
| 2019-05-18
 
|
 
|
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
+
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''#2020-02: Mikel plans to circulate to people in Ruby community.''
 
''#2020-02: Mikel plans to circulate to people in Ruby community.''
   
Line 265: Line 225:
   
 
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
|F2F 2019
+
| F2F 2019
 
| GDPR
 
| GDPR
 
|-
 
|-
|Mikel<s>/Joost</s>
+
| Mikel<s>/Joost</s>
 
| 2019-05-18
 
| 2019-05-18
 
|
 
|
|to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
+
| to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
|F2F 2019
+
| F2F 2019
|[[Working_Groups|Working Groups]]
+
| [[Working_Groups|Working Groups]]
 
|-
 
|-
|<s>Rory</s>
+
| '''Rory'''
|<s>'''[[Board/Minutes/2021-03|2021-03-26]]</s>
+
| '''[[Board/Minutes/2021-05#Monthly_presentation_-_Jochen_Topf|2021-05]]'''
|'''Done'''
+
| '''New'''
  +
| '''[[Board/Minutes/2021-05#Monthly_presentation_-_Jochen_Topf|to copy ]] Jochen's report on the completion of his OSMF-funded work on osm2pgsql from his [https://blog.jochentopf.com/2020-12-02-osm2pgsql-work.html blogpost] to the OSMF website.'''
|<s>[[Board/Minutes/2021-03#Status_of_the_MapUganda_Local_Chapter_application.3F|to email]] MapUganda</s>
 
|<s>Meeting'''</s>
+
| '''Meeting'''
  +
|
|<s>[[Local_Chapters|Local Chapter]] applications</s>
 
 
|-
 
|-
|Rory
+
| Rory
|[[Board/Minutes/2021-03|2021-03-26]]
+
| [[Board/Minutes/2021-03|2021-03-26]]
 
|
 
|
|[[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.
+
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.
|Meeting
+
| Meeting
|Moderation subcommittee
+
| Moderation subcommittee
 
|-
 
|-
|Rory
+
| Rory
|2021-03
+
| 2021-03
  +
|
|in progress
 
|Upgrade all Local Chapters to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]
+
| Upgrade all Local Chapters to current [[Local_Chapters/Template_agreement|Local Chapter agreement]] <br>
  +
''# 2021-05 In progress''
 
|
 
|
 
| [[Local_Chapters|Local Chapters]]
 
| [[Local_Chapters|Local Chapters]]
 
|-
 
|-
|Rory
+
| Rory
|2020-03
+
| 2020-03
  +
|
|in progress
 
|HOT trademark grant
+
| HOT trademark grant<br>
  +
''# 2021-05 In progress''
 
|
 
|
 
|
 
|
 
|-
 
|-
|<s>Rory</s>
+
| Rory
|<s>2021-03</s>
+
| 2021-05
  +
| in progress
|'''Done'''
 
  +
| To contact people in Ireland about moving OSMF to Ireland
|<s>to organise an OSMF Board and [[Advisory_Board|Advisory Board]] meeting</s>
 
 
|
 
|
 
|
 
|
|-
 
|<s>Rory</s>
 
|<s>2021-04</s>
 
|'''Done'''
 
|<s>to contact all corporate members to seek advice on take over protection</s>
 
|
 
| Take over protection
 
|-
 
|Rory
 
|2021-05
 
|in progress
 
|To contact people in Ireland about moving OSMF to Ireland
 
|
 
|
 
|-
 
| <s>'''Tobias'''</s>'''</s>
 
| <s>'''[[Board/Minutes/2021-04|2021-04-30]]'''</s>
 
| '''New & done'''
 
| <s>'''[[Board/Minutes/2021-04#Draft_Attribution_Guidelines|to draft message]] to the Licensing Working Group, to be reviewed by the board next week.'''</s>
 
| <s>'''Meeting'''</s>
 
| <s>'''Draft attribution guidelines'''</s>
 
|-
 
| <s>Tobias</s>
 
| <s>[[Board/Minutes/2021-03|2021-03-26]]</s>
 
| '''[https://lists.openstreetmap.org/pipermail/osmf-talk/2021-March/007774.html Done]'''
 
| <s>[[Board/Minutes/2021-03#Articles_of_Association:_Count_time_as_associate_member_for_board_candidacy_requirements|to send]] the proposed text regarding the Articles of Association change "Count time as associate member for board candidacy" to the membership and ask people how they want to clarify the wording on join.osmfoundation.org.</s>
 
| <s>Meeting</s>
 
| <s>[[Articles_of_Association| Articles of Association]]</s>
 
 
|-
 
|-
 
| Tobias
 
| Tobias
Line 345: Line 279:
 
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
 
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
 
| S2S 2020
 
| S2S 2020
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
+
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
|-
| <s>Tobias</s>
 
| <s>2021-02</s>
 
| '''Done'''
 
| <s>Contact operations about image upload in board wiki.<br>
 
''# [https://github.com/openstreetmap/operations/issues/517 issue created]''</s>
 
| <s>Mid-month chat</s>
 
| <s>[[Board/Minutes/2021-02-12#Board wiki administrative questions|Board wiki administrative questions]]</s>
 
 
|}
 
|}

Revision as of 14:15, 29 May 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board Set on 2021-01 for 2022-01 future agenda item to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board OSM wiki: Software dispute resolution panel
Board 2021-04 to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4). Takeover protection
Board (was Allan) 2021-02, 2020-10 Done to look at the strategic plan document and provide comments. Deadline: mid-March chat.

Was: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) # 2020-Dec: Draft circulated.

S2S 2020 OSMF fundraising and Wrap-up session
Allan 2021-05 New to make a call for volunteers to form a special committee to look at take-over protection. Meeting Takeover protection
Allan 2021-05-14 to create a list of requirements for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country. Meeting Moving OSMF out of the UK
Guillaume 2021-05 New to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. Meeting Take-over protection
Guillaume with Jean-Marc, Eugene and Rory 2021-04-30 Done by Rory to remove all mentions of Wise/TransferWise from the OSMF website and the OSM wiki. Meeting Financial
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Rory 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume with Mikel 2020-10 to work on plan on how the money will be collected.

# 2020-11 In progress.
# 2020-12 Done but decision to keep open for administration.

screen-to-screen 2020-10 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 Done - Will ping again to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

screen-to-screen 2020-10 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc 2021-05-14 to start recruitment for an iD developer. Meeting iD
Jean-Marc 2021-05-14 to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting. Meeting Hiring a Senior site reliability engineer.
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2021-05-14 Done to organise a meeting with developers working on forks of iD. Meeting iD
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

#2020-11 Asked to join CWG to work on it.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 to extend "donate time" project to companies. S2S 2020 Improving member and volunteer recruiting
Mikel with help of Rory and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019 Working Groups
Rory 2021-05 New to copy Jochen's report on the completion of his OSMF-funded work on osm2pgsql from his blogpost to the OSMF website. Meeting
Rory 2021-03-26 to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. Meeting Moderation subcommittee
Rory 2021-03 Upgrade all Local Chapters to current Local Chapter agreement

# 2021-05 In progress

Local Chapters
Rory 2020-03 HOT trademark grant

# 2021-05 In progress

Rory 2021-05 in progress To contact people in Ireland about moving OSMF to Ireland
Tobias 2020-10 Email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.

# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.

S2S 2020 Make progress on attribution guidelines and enforcement