Board/Action Items

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

• Items in bold are new (arose during ~ past month).
• Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".

Name	Date	Status	Action item and status	Source	Related to
Board	Set on 2021-01 for 2022-01	future agenda item	to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms	Board	OSM wiki: Software dispute resolution panel
Board	2021-04		to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4).		Takeover protection
Board (was Allan)	2021-02, 2020-10	Done	to look at the strategic plan document and provide comments. Deadline: mid-March chat. Was: Allan to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) # 2020-Dec: Draft circulated.	S2S 2020	OSMF fundraising and Wrap-up session
Allan	2021-05	New	to make a call for volunteers to form a special committee to look at take-over protection.	Meeting	Takeover protection
Allan	2021-05-14		to create a list of requirements for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.	Meeting	Moving OSMF out of the UK
Guillaume	2021-06-11 (board chat)	New and done	to circulate the draft "Requirements for an OSMF outside of the UK" to osmf-talk together with the reasoning.	Meeting	Moving OSMF out of the UK
Guillaume	2021-05	New	to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.	Meeting	Take-over protection
Guillaume with Jean-Marc, Eugene and Rory	2021-04-30	Done by Rory	to remove all mentions of Wise/TransferWise from the OSMF website and the OSM wiki.	Meeting	Financial
Guillaume	2020-10 and 2021-03-26		to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.	screen-to-screen 2020-10	2021 budget
Guillaume	2020-10		to ask Working Groups (WGs) if they want to update their [budget] numbers.	screen-to-screen 2020-10	2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG)	2020-10		to announce ahead of time that we're going to look at a budget.	S2S 2020	2021 budget
Guillaume with Michelle (OSMF accountant)	2020-10		to consider breaking up State of the Map [numbers] by year.	screen-to-screen 2020-10	2021 budget
Guillaume with Rory	2020-10		to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick.	screen-to-screen 2020-10	Articles of association
Guillaume with Mikel	2020-10		to work on plan on how the money will be collected. # 2020-11 In progress. # 2020-12 Done but decision to keep open for administration.	screen-to-screen 2020-10	OSMF fundraising
Guillaume/Allan	2020-03		to move forward on proposal / scope out fundraising structure. #2020-05 In progress.	S2S 2020	Finance
Guillaume	2020-08-27		to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.	Meeting
Guillaume	2020-08-27		to check on what a move to the EU would mean for contributor terms.	Meeting
Guillaume	2020-03	Done - Will ping again	to ping MWG/self-ping about status on membership prerequisites and transparency. #2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).	screen-to-screen 2020-10	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board)	2019-07		to decide on next steps regarding an email service for OSMF. #2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. #2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export. #2020-06-25: See "reportage". #2020-07: no action reported.	email	FOSS policy
Jean-Marc	2021-06-11 (board chat)	New	to email MapUganda regarding their Local Chapter application.	Meeting	Local Chapters
Jean-Marc	2021-06-11 (board chat)	New and done	to publish the call for applications to maintain and develop iD, including the job description.	Meeting	Moving OSMF out of the UK
Jean-Marc	2021-05-14		to start recruitment for an iD developer.	Meeting	iD
Jean-Marc	2021-05-14		to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.	Meeting	Hiring a Senior site reliability engineer.
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias)	2020-03		Scope out possible scenarios for possible paid staff, including risks Personnel committee: structured way of working with Dorothea. Concern about confidentiality /HR issues. Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation. # 2020-09 Draft Personnel Committee charter. # 2020-09 Personnel commitee. # 2020-10 on agenda.	S2S 2020	"Hiring"
Joost	2020-08-27		to draft a proposal regarding further reform of the membership. # 2021-02-12 one part done.	Meeting	Membership
Mikel	2021-05-14	Done	to organise a meeting with developers working on forks of iD.	Meeting	iD
Mikel	2020-10		to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. #2020-11 Asked to join CWG to work on it.	S2S 2020	Improving member and volunteer recruiting
Mikel	2020-10		to extend "donate time" project to companies.	S2S 2020	Improving member and volunteer recruiting
Mikel with help of Rory and Allan	2020-10		to revitalise the Diversity and Inclusion Special Committee.	S2S 2020	Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather)	2019-05-18		to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). #2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.	F2F 2019	GDPR
Mikel/Joost	2019-05-18		to document Working Group practices, draft Working Group “rules of order". #2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.	F2F 2019	Working Groups
Rory	2021-05	New	to copy Jochen's report on the completion of his OSMF-funded work on osm2pgsql from his blogpost to the OSMF website.	Meeting
Rory	2021-06-11 (board chat)	New	to circulate the draft "Requirements for an OSMF outside of the UK" to the Advisory Board.	Meeting	Moving OSMF out of the UK
Rory	2021-06-11 (board chat)	New and done	to circulate version 0.9 of the draft attribution guidelines to osmf-talk.	Meeting	Attribution guidelines
Rory	2021-03-26		to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.	Meeting	Moderation subcommittee
Rory	2021-03		Upgrade all Local Chapters to current Local Chapter agreement # 2021-05 In progress		Local Chapters
Rory	2020-03		HOT trademark grant # 2021-05 In progress
Rory	2021-05	in progress	To contact people in Ireland about moving OSMF to Ireland
Tobias	2020-10		Email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement. # email sent in 2020-12, LWG said it is blocked by the attribution guidelines.	S2S 2020	Make progress on attribution guidelines and enforcement