Difference between revisions of "Board/Action Items"

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(Added column to table, updated action items)
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The list is sortable and contains items that did not arise from board meetings. Incomplete.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
* Items in bold are new ''(arose during ~ past month).''
+
*Items in bold are new ''(arose during ~ past month).''
* Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
+
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
   
{| class="wikitable sortable"
+
{| class="wikitable sortable"
! Name
+
!Name
! Date
+
!Date
 
!Status
 
!Status
! Action item and status
+
!Action item and updates
! Source
+
!Source
! Related to
+
!Related to
 
|-
 
|-
|'''Board'''
+
| Board
  +
| Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
|'''2020-05-21'''
 
  +
| future agenda item
|
 
  +
| to evaluate the [[osm:Software_dispute_resolution_panel|Software dispute resolution panel]] for [[osm:ID|iD]] and appoint or reappoint members with expiring terms.
|'''to consult Working Groups on whether there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.'''
 
  +
| Board
|'''Meeting'''
 
  +
| [[osm:Software dispute resolution panel|Software dispute resolution panel]]
|'''Conflict of Interest'''
 
  +
|-
  +
| Board
  +
| 2021-12-11
  +
| '''New'''
  +
| to choose a new board member with legal responsibility and in charge of EU relations for the [[EU_Transparency_Register|EU transparency register]].
  +
| Action item after 2021 board election
  +
| [[EU_Transparency_Register|EU transparency register]]
 
|-
 
|-
|'''Board'''
+
| <s>Board</s>
  +
| <s>[[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]</s>
|'''2020-06-11 chat'''
 
  +
| '''Done'''
  +
| <s>to [[Board/Minutes/2021-10#Microgrants_-_next_round|ask]] the [[Microgrants/Committee|Microgrants committee]] to work on formulating a refined proposal for the next round based on community feedback.</s> In the meantime the board will work on budgeting and fundraising.
  +
| <s>Meeting</s>
  +
| <s>[[Microgrants|Microgrants]]</s>
  +
|-
  +
| Board
  +
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
 
|
 
|
  +
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br> <nowiki>#</nowiki> ''2021-07 The board [[Board/Minutes/2021-07#2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to the [[Special_Committee_on_Takeover_Protection|special committee on takeover protection]].''
|'''to look into a particular Microgrant application, after question from one of the Directors regarding the amount requested.'''
 
  +
|
|'''Board chat'''
 
  +
| Takeover protection
|'''[[Microgrants]]'''
 
 
|-
 
|-
|'''Board'''
+
| Board
  +
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|2021-08-13]] ''(board chat)''
|'''2020-06-11 chat'''
 
|'''Updated'''
+
| Updated
  +
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|to email]] the documents requested by St John's Innovation centre to Dorothea.<br>
|'''to send an email to the company acknowledging receipt of the Corporate Membership application and say we are looking into it.'''
 
  +
''2021-11-26 Guillaume called St. John's Innovation centre but couldn't get hold of them.''
'''''#2020-06: We sent an email acknowledging receipt. The Board also received an email from LWG afterwards.'''''
 
|'''Board chat'''
+
| [[Board/Minutes/2021-08-13|mid-month board chat]]
  +
| OSMF's registered office
|'''[[Board/Minutes/2020-06-11#Recent_corporate_member_application_.5Brequested_by_Tobias.5D|Recent Corporate Member application]]'''
 
 
|-
 
|-
  +
| <s>Board</s>
| Allan
 
  +
| [[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|2021-08-13]] ''(board chat)''</s>
| 2020-03
 
  +
| Superceded. To be removed.
|
 
  +
| <s>[[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|to look]] at the [https://files.osmfoundation.org/apps/onlyoffice/s/F3QNmG8JHz8iWp5 spreadsheet] with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket.</s><br>
| to reach out to FOSS community for expertise/experience in software governance
 
  +
''# 2021-11 Jean-Marc is looking at the correspondence received.''
''#2020-05: In progress''
 
  +
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s>
  +
| <s>OSMF relocation</s>
  +
|-
  +
| Board ''(was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).''
  +
| 2020-10
  +
| Updated and on-hold ''(on-hold set on 2021-10-29)''
  +
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].<br> ''# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.''
 
| S2S 2020
 
| S2S 2020
  +
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
| "Taking stock of governance and identifying areas for improvement"
 
  +
 
|-
 
|-
  +
| Amanda
|Allan
 
  +
| [[Board/Minutes/2021-10-15#Any_restrictions_for_minors_becoming_OSMF_members.3F|2021-10-15]] ''(board chat)''
|2020-05
 
 
|
 
|
  +
| [[Board/Minutes/2021-10-15#Any_restrictions_for_minors_becoming_OSMF_members.3F|to ask our pro-bono lawyer]] about any restrictions for minors becoming OSMF members.<br> ''#2021-10-29 Lawyer is sick.''
|to work with Dorothea and clean the Action Item list, particularly items belonging to past board members.
 
  +
| Mid-month board chat
|Meeting
 
  +
| Becoming an OSMF member
|Action items
 
 
|-
 
|-
  +
| Amanda
| Guillaume
 
  +
| [[Board/Minutes/2021-09-10|2021-09-10]] ''(board chat)''
| 2020-03
 
  +
|
  +
| [[Board/Minutes/2021-09-10#Preparation_for_Annual_General_Meeting_and_election|to write up]] the investigation done so far.
  +
| [[Board/Minutes/2021-09-10|mid-month board chat]]
 
|
 
|
| to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses)
 
''#2020-05: In progress''
 
| S2S 2020
 
| "Attribution"
 
 
|-
 
|-
  +
| Amanda
| Guillaume/Allan
 
 
| 2020-03
 
| 2020-03
  +
|
  +
| HOT trademark grant<br>
 
|
 
|
  +
| HOT trademark grant<br> ''# 2021-08 In progress''
| to move forward on proposal / scope out fundraising structure
 
''#2020-05: In progress''
 
| S2S 2020
 
| Finance
 
 
|-
 
|-
  +
| Amanda
| Guillaume
 
  +
| [[Board/Minutes/2021-03|2021-03-26]]
| 2020-05-06
 
 
|
 
|
  +
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG subcommittee]]" to the public board meeting agenda every two months. <br>
| to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for
 
  +
''# 2021-07 [[Board/Minutes/2021-07#Local_Chapters_and_Communities_Working_Group_Moderation_Subcommittee_-_status_update_presentation|On the agenda]].''<br>
| Meeting
 
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
+
''# 2021-09 [[Board/Minutes/2021-09#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''<br>
  +
''# 2021-11 [[Board/Minutes/2021-11#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''
  +
| Board meeting
  +
| [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|Moderation subcommittee]]
  +
|-
  +
| Amanda
  +
| 2021-03
  +
|
  +
| to upgrade all [[Local_Chapters|Local Chapters]] to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]. <br>
  +
''# 2021-05 In progress''<br> ''# 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October.''
  +
|
  +
| [[Local_Chapters|Local Chapters]]
  +
|-
  +
| Guillaume and Mikel
  +
| [[Board/Minutes/2021-11#Treasurer.27s_report|2021-11-26]]
  +
| '''New'''
  +
| [[Board/Minutes/2021-11#Treasurer.27s_report|to come up]] with an outline of a plan regarding the Fundraising and Budget committee.
  +
| Board meeting
  +
|
 
|-
 
|-
|<s>Guillaume</s>
 
|<s>2020-05-06</s>
 
|Done
 
|<s>to send out a circular to approve 2019 end of year accounts'' ''</s>
 
''#2020-06: [[Board/Minutes/2020-06#2020.2FRes30_Approve_official_accounts_for_2019|Done]]''
 
|<s>Meeting</s>
 
|<s>Finances</s>
 
 
|-
 
|-
 
| Guillaume
 
| Guillaume
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|2021-11-12]] ''(board chat)''
| 2020-03
 
 
|
 
|
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|to sketch]] a bare-bones budget for 2022 before the November 2021 public meeting.
| to ping MWG/self-ping about status on membership prerequisites and transparency
 
  +
| board chat
''#2020-06: In progress''
 
  +
| Finances
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
 
|-
 
|-
| Guillaume (Taken up 2020-02. Previously: Board)
+
| Guillaume
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|2021-11-12]] ''(board chat)''
| 2019-07
 
|Updated
 
| to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
 
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
 
| email
 
| FOSS policy
 
|-
 
|'''Guillaume'''
 
|'''2020-05-21'''
 
 
|
 
|
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|to give]] a full treasurer's report in November public meeting: money and projection for 2022.
|'''to relay the feedback we received from our pro-bono lawyer about the draft LC agreement to OSM US'''
 
  +
| board chat
|'''Meeting'''
 
  +
| Finances
|[[Local_Chapters|'''Local Chapters''']]
 
 
|-
 
|-
|<s>'''Guillaume'''</s>
+
| <s>Guillaume</s>
  +
| <s>[[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|2021-10-29]]</s>
|<s>'''2020-05-21'''</s>
 
|'''Done'''
+
| '''Done'''
  +
| <s><s>to [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|respond]] to the questions sent by the [[Operations_Working_Group| Operations Working Group]] (OWG).</s>
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Microgrants_update to contact] the CWG and enquire whether they are ok with OSMF opening a DeepL account, and give access to weeklyOSM, to CWG and to any other Working Group who asks.''''
 
  +
| <s>Email</s>
'''''#2020-06: [[Board/Minutes/2020-06#2020.2FRes30_Approve_official_accounts_for_2019|Done]]'''''
 
|<s>'''Meeting'''</s>
+
| <s>Operations</s>
|<s>'''[[Microgrants]]'''</s>
 
 
|-
 
|-
  +
| Guillaume
|'''Joost'''
 
  +
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
|'''2020-06-11 chat'''
 
  +
|
|'''Done'''
 
  +
| [[Board/Minutes/2021-10#Microgrants_-_next_round|to suggest]] to the [[Microgrants/Committee|Microgrants committee]] to have microgrants throughout the year instead of doing rounds.
| '''to post on osmf-talk about one of the observers report.'''
 
  +
| Meeting
'''''#2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006903.html Done]'''''
 
  +
| [[Microgrants|Microgrants]]
|'''Board chat'''
 
|'''[[Microgrants]]'''
 
 
|-
 
|-
  +
| Guillaume
|<s>Joost and Rory</s>
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]
|<s>2020-05-06</s>
 
  +
|
|Updated
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.
|<s>to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be.</s>
 
  +
| Board meeting
''#2020-05: Joost emailed the board that he would open a call for observers unless someone objected. No one did. This item will be removed as no longer relevant.''
 
  +
| Take-over protection
|<s>Meeting</s>
 
|<s>[[Microgrants]]</s>
 
 
|-
 
|-
  +
| Guillaume
|Joost
 
  +
| 2020-10 and [[Board/Minutes/2021-03|2021-03-26]]
|2020-05-11
 
 
|
 
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
|to process the[[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], after finalisation of the updated LC agreement.
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
''#2020-05: On hold till finalisation of the updated LC agreement.''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|email
 
|[[Local Chapters]]
 
 
|-
 
|-
  +
| Guillaume
| Joost<s>/Heather</s>
 
| 2019-10-16
+
| 2020-10
 
|
 
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook|Facebook attribution]].
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
''#2020-05: On hold till the update of the attribution guidelines''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| Meeting
 
| Facebook
 
 
 
|-
 
|-
  +
| Guillaume with help of <s>Allan/</s>Gunner/[[Communication_Working_Group|CWG]]<br>
| Joost
 
  +
<small>''Gunner has been a facilitator for some of the board annual meetings.''</small>
| 2018-12-28
 
  +
| 2020-10
 
|
 
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]]
 
''#2020-05: No news.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-07-23
 
|Updated
 
| to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020-05: Almost ready for final review by board and local community/membership''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-08-23
 
|Updated
 
| to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].
 
''#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-09-19
 
|Updated
 
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2020-01-20
 
|Updated
 
| to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2020-03
 
|Updated
 
| to ask LCC WG for timeline on their outreach
 
''#2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up.''
 
 
| S2S 2020
 
| S2S 2020
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
 
 
|-
 
|-
  +
| Guillaume with Michelle ''(OSMF accountant)''
|<s>Joost</s>
 
|<s>2020-03</s>
+
| 2020-10
  +
|
|Done
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [[osm:State_of_the_Map|State of the Map]] [numbers] by year.
|<s>to follow up on hiring policy</s>
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
''#2020-05: Completed: Gone for community consultation. Tobias has an action item to draft document.''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|<s>S2S 2020</s>
 
|<s>"Hiring"</s>
 
 
|-
 
|-
  +
| Guillaume with Amanda
| Joost (Taken up 2020-02)
 
|2019-07
+
| 2020-10
  +
|
|Updated
 
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
| to follow up on the OpenStreetCam domain
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
''#2020-05: They will give us the new name before announcing and they are doing some brainstorming.''
 
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
|email
 
| LWG
 
 
|-
 
|-
  +
| Guillaume (with Jean-Marc, added on 2021-11-12)
| Joost (Taken up 2020-02)
 
  +
| [[Board/Minutes/2020-08|2020-08-27]] and restated on [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|2021-11-12]]
| 2019-06
 
 
|
 
|
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms.
|<s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL.
 
  +
| Board meeting and board chat
''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>
 
  +
| OSMF relocation
''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
| email
 
| LWG
 
 
|-
 
|-
  +
| Guillaume
|<s>'''Joost'''</s>
 
  +
| [[Board/Minutes/2020-08|2020-08-27]]
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Small_change_to_the_process_of_the_active_contributor_membership_program to create] a circular about approval of the active contributor membership program.'''</s>
 
'''''<nowiki>#</nowiki>2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes26_Accept_the_Active_Contributor_Program_as_outlined_by_MWG Done].'''''
 
|<s>'''Meeting'''</s>
 
|<s>'''MWG'''</s>
 
|-
 
|<s>Heather</s>
 
| 2018-12-20
 
 
|
 
|
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]].
 
  +
| Board meeting
''# Was Peter's. Assigned to Heather on 2018-12-20.''
 
  +
| OSMF relocation
| meeting
 
| Activism
 
 
|-
 
|-
  +
| Guillaume (Taken up 2020-02. Previously: Board)
|<s>Kate</s>
 
| 2019-05-18
+
| 2019-07
 
|
 
|
  +
| to decide on next steps regarding an email service for OSMF.
| to write Administrative Assistant's job description.
 
  +
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
''# Possibly completed.''
 
  +
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
| F2F 2019
 
  +
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
| Admin. Assistant
 
  +
''#2020-07: no action reported.''<br>
  +
''#2021-10-29: OWG will pay Google for the time being.''
  +
| email
  +
| FOSS policy
 
|-
 
|-
  +
| Jean-Marc with Mikel
|<s>Kate</s>
 
  +
| [[Board/Minutes/2021-11-12#MapUganda_local_chapter_application_.2F_commercial_activities_in_local_chapters|2021-11-12]] ''(board chat)''
| 2018-12-20
 
 
|
 
|
  +
| [[Board/Minutes/2021-11-12#MapUganda_local_chapter_application_.2F_commercial_activities_in_local_chapters|to draft]] a short reply to MapUganda.
|[[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data Working Group]] to see if there's anything further the board can do to support them
 
  +
| board chat
| meeting
 
  +
| Local Chapter application
| DWG
 
 
|-
 
|-
  +
| Jean-Marc and Amanda
|<s>Kate</s>
 
  +
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|2021-10-15]] ''(board chat)''
| 2018-02-15
 
  +
| On-hold
  +
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|to draft a proposal for a second microgrants round]], including parameters (amount of money, source of funds, and selected recommendations from the [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report] (.odt, 29 KB) by the [[Microgrants/Committee|microgrants committee]]) to be voted during the October board meeting. # ''Note: [[Microgrants/Policy_Framework|Previous microgrants framework]]''<br>
  +
''#2021-10-29 [[Board/Minutes/2021-10#Microgrants_-_next_round|decision to put a second round of Microgrants on hold]].''
  +
| Mid-month board chat
  +
| [[Microgrants]]
  +
|-
  +
| Jean-Marc
  +
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-10-15]] ''(board chat)''
 
|
 
|
  +
| [[Board/Minutes/2021-10-15#Analysis_of_options_for_OSMF_relocation|to provide]] during the [[Board/Minutes/2021-10|October board meeting]] a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK. <br> ''# 2021-10-29 on the board meeting agenda: [[Board/Minutes/2021-10#Analysis_of_options_for_OSMF_relocation|Analysis of options for OSMF relocation]].'' <br> ''# 2021-11-12 [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|Discussed during November board chat]].
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
 
  +
| Mid-month board chat
| meeting
 
  +
| OSMF relocation
| OWG
 
 
|-
 
|-
  +
| Jean-Marc
|<s>Kate</s>
 
  +
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-09]]
| 2018-01-18
 
 
|
 
|
  +
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|to seek feedback]] from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) regarding formalisation/clarification on commercial activities of [[Local_Chapters|Local Chapters]] (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.
|[[Board/Minutes/2018-01-18#Taking_a_stand|to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan
 
| meeting
+
| Board meeting
  +
| [[Local_Chapters|Local Chapters]]
| Communication
 
 
|-
 
|-
  +
| Jean-Marc
| Mikel
 
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]] ''(board chat)''
| 2020-05-06
 
  +
|
|Updated
 
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.<br>
| to set-up call of board members with Facebook people
 
  +
''# 2021-08-27 [[Board/Minutes/2021-08#Current_status_of_hiring_of_Senior_Site_Reliability_Engineer|update]]
''#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook.''
 
  +
| Board meeting
| Meeting
 
  +
| Hiring a Senior site reliability engineer
| Attribution
 
 
|-
 
|-
  +
| Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
| Mikel
 
 
| 2020-03
 
| 2020-03
 
|
 
|
  +
|
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
|-
 
| Mikel with help of Allan, Joost, Tobias
 
| 2020-03
 
|
 
|
 
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
* Personnel committee:
** structured way of working with Dorothea
+
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues
+
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
+
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''<br>'' # 2021-08-27 no progress.''
 
| S2S 2020
 
| S2S 2020
 
| "Hiring"
 
| "Hiring"
 
|-
 
|-
|<s>Mikel</s>
+
|<s>Joost</s>
  +
| [[Board/Minutes/2020-08|2020-08-27]]
|<s>2020-03</s>
 
|Done
 
|<s>to talk to Tom at Mapbox about Guillaume’s suggested attribution solution (attribution always on and collapses).</s>
 
''#2020-05: Done.''
 
|<s>S2S 2020</s>
 
| "Attribution" |<s>"Attribution"</s>
 
|-
 
| Mikel
 
| 2020-01-30
 
 
|
 
|
|[[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board
+
| [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
  +
| Board meeting
''#2020-05: In progress.''
 
  +
| Membership
| meeting
 
| Rules of order
 
 
|-
 
|-
  +
| Mikel
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
  +
| [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|2021-10-29]]
| 2019-05-18
 
|Updated
 
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''#2020-02: Mikel plans to circulate to people in Ruby community.''
 
 
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
 
| F2F 2019
 
| GDPR
 
|-
 
| Mikel/Joost
 
| 2019-05-18
 
 
|
 
|
  +
| to [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|reach out]] to major donors and find out their preferred cycles to request donations and communicate with Guillaume.
| to document working group practices, draft WG “rules of order"
 
  +
| Meeting
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
  +
| Fundraising
| F2F 2019
 
| WGs
 
 
|-
 
|-
|<s>Paul</s>
+
| <s>Mikel with Guillaume</s>
  +
| <s>[[Board/Minutes/2021-10-15#Hiring_update|2021-10-15]] ''(board chat)''</s>
|<s>2020-03</s>
 
  +
| '''Done'''
|Updated
 
  +
| <s>[[Board/Minutes/2021-10-15#Hiring_update|to set-up a meeting]] of Senior Site Reliability Engineer with TimelessTime, that Guillaume can join.</s><br>
|<s>to find cases where things in OWG get done manually</s>
 
  +
'' # 2021-11 Work with Guillaume. There is now a draft contract and employee handbook. Some questions remain (i.e. regarding holidays).
''#2020-05: To be closed and handled via OWG.''
 
|<s>S2S 2020</s>
+
| <s>Mid-month board chat</s>
|<s>"Dialogue with OSM System Administrators"</s>
+
| <s>Hiring a Senior Site Reliability Engineer</s>
 
|-
 
|-
  +
| Mikel <s>''(taken up 2021-08-27. Was: Guillaume/Allan)''</s>
| Paul
 
 
| 2020-03
 
| 2020-03
  +
|
|Updated
 
  +
| to move forward on proposal / scope out fundraising structure.
| to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org
 
  +
''#2020-05 In progress.''
''#2020-05: Completed - Paul to double check as first email might have not been sent correctly.''
 
 
| S2S 2020
 
| S2S 2020
  +
| Finance
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
 
 
|-
 
|-
  +
| Mikel
|<s>Paul</s>
 
  +
| [[Board/Minutes/2021-07#Resourcing_options_for_openstreetmap-website_maintenance_and_development|2021-07-30]]
|<s>2019-06-19</s>
 
  +
|
|Done
 
  +
| [[Board/Minutes/2021-07#Resourcing_options_for_openstreetmap-website_maintenance_and_development|to put something specific in writing]] regarding the maintenance of the OSM website.
|<s>[[Board/Minutes/2019-06-19#Next_steps_on_pre-SotM_survey| to switch]] limesurvey plan to annual & expert, transfer (limesurvey) ownership to OWG, billing to OSMF</s> <s>and give access to Mikel, Joost and Dorothea.</s>
 
  +
| [[Board/Minutes/2021-07|board meeting]]
''#2020-05: Completed. We're subscribed for a year.''
 
  +
| www.osm.org
|<s>meeting</s>
 
|<s>Surveys</s>
 
 
|-
 
|-
|<s>Paul</s>
+
| <s>Mikel</s>
  +
| <s>[[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|2021-08-13]]</s> ''(board chat)''
|<s>2018-05</s>
 
  +
| To be removed ''(2021-10-29 decision)''
|Updated
 
  +
| <s>[[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|to draft]] an outline of what we would ask [https://wiki.openstreetmap.org/wiki/QGIS QGIS] for, questions for the [https://operations.osmfoundation.org/ Operations Working Group] and suggest the approach that the board recommends.<</s>br>
|<s>to take feedback from the pre-F2F 2019 survey to developers that is about software.
 
  +
''# 2021-08-27 no progress.''
</s>''#2020-05: Decision for action item to be cancelled as there was not very useful information.''
 
  +
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s>
|<s>F2F 2019</s>
 
  +
| <s>[[osm:Tile|Tile]] usage by QGIS</s>
|<s>Survey</s>
 
 
|-
 
|-
| Paul
+
| Mikel
| 2018-04-19
+
| 2020-10
  +
|
|Updated
 
  +
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to [[Communication_Working_Group|CWG]].''
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF
 
  +
''# 2020-11 Asked to join [[Communication_Working_Group|CWG]] to work on it.''<br> ''# 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.''
''#2020-05: Help on this welcome.''
 
| Meeting
 
| FOSS policy
 
|-
 
|<s>Paul</s>
 
|<s>2016-10-28</s>
 
|Updated
 
|<s>to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted.
 
''# Was Peter's''</s>
 
''#2020-05: Decision for item to be removed. Some work might fall out from the evaluation process''.
 
|<s>Meeting</s>
 
|<s>FOSS policy</s>
 
|-
 
| Rory
 
| 2020-03
 
|
 
| to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
 
 
| S2S 2020
 
| S2S 2020
  +
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
 
|-
 
|-
  +
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
|<s>'''Rory'''</s>
 
  +
| 2019-05-18
|<s>'''2020-06-11 board chat'''</s>
 
|'''Done'''
 
|<s>'''Rory to draft a reply to [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006864.html Michael's email] about "Cesium OSM Buildings" and circulate it to the board.'''</s>
 
'''<nowiki>#</nowiki>2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006914.html Done].'''
 
|<s>'''Board chat'''</s>
 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes29_Grant_Cesium_permission_to_use_our_trademark_in_their_product_.E2.80.9CCesium_OSM_Buildings.E2.80.9C 2020/Res 29] "Grant Cesium permission to use our trademark in their product “Cesium OSM Buildings“"
 
|-
 
|<s>'''Rory & Tobias'''</s>
 
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Investigation_of_fee_waivers_for_full_membership to check] with our Corporate Counsel whether the fee can be waived for normal memberships.'''</s>
 
'''<nowiki>#</nowiki>2020-06: Done.'''
 
|<s>'''Meeting'''</s>
 
|<s>'''MWG'''</s>
 
|-
 
| Paul and Guillaume
 
| 2020-05-06
 
 
|
 
|
  +
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
| to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language.
 
  +
''#2020-02: Mikel plans to circulate to people in Ruby community.''
''#2020-05: In progress. Aiming to have the updated text ready at/before the next board meeting. Input used from all consultations (including SotM2019 and SotM-US 2019), not just mailing lists.''
 
  +
| Meeting
 
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
| Attribution
 
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
  +
| F2F 2019
  +
| GDPR
 
|-
 
|-
|<s>Tobias</s>
+
| Mikel<s>/Joost</s>
|<s>2020-05-06</s>
+
| 2019-05-18
  +
|
|Done
 
  +
| to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
|<s>to send hiring policy related email for membership consultation</s>
 
  +
''# [[Board/Minutes/2020-02|2020-02]]: [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
# [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006816.html Done].
 
  +
| F2F 2019
|<s>Meeting</s>
 
|<s>S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</s>
 
|-
 
| Tobias
 
| 2020-05-06
 
 
|
 
|
| to create first draft on hiring policy that the board will comment on
 
''#2020-05: In progress.''
 
| Meeting
 
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
 
 
|-
 
|-
 
| Tobias
 
| Tobias
  +
| [[Board/Minutes/2021-11-12#Editing_without_an_OSM_account|2021-11-12]] ''(board chat)''
| 2020-03
 
  +
|
|Updated
 
  +
| [[Board/Minutes/2021-11-12#Editing_without_an_OSM_account|to email]] the [[Data_Working_Group| Data Working Group]] (DWG) and get their opinion on what policy they would recommend regarding tools/services which allow editing without an individual OSM account.
| to keep the takeover/AoA change topic moving
 
  +
| board chat
''#2020-05: 3 related topics added to the 2020-05 agenda.''
 
  +
| Editing OSM without an account
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
 
|-
 
|-
  +
| Tobias ''(was: Guillaume's. Taken over on 2021-11-26)''
|<s>Tobias</s>
 
  +
| [[Board/Minutes/2021-09#Hiring_an_iD_developer|2021-09]]
|<s>2020-03</s>
 
  +
|
|Done
 
  +
| [[Board/Minutes/2021-09#Hiring_an_iD_developer|to contact]] the second [[osm:ID|iD]] candidate, who was not selected, regarding his application outcome.
|<s>to share key points of discussion on trust and safety for community and get feedback from Forum moderators, Wiki Admins</s>
 
  +
| Board meeting
''#2020-05: Done.''
 
  +
| Hiring an iD developer
|<s>S2S 2020</s>
 
|<s>"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"</s>
 
|-
 
|<s>'''Tobias'''</s>
 
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Licence_for_standard_style_tiles to create] a circular resolution on licensing the osm.org "standard" style tiles on ODbL 1.0 "Produced Work" terms</s>'''
 
'''''#2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes27_Adopt_LWG_recommendation_for_standard_style_tile_license Done].'''''
 
|<s>'''Meeting'''</s>
 
|<s>'''LWG'''</s>
 
 
|-
 
|-
 
|}
 
|}

Revision as of 14:20, 15 December 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and updates Source Related to
Board Set on 2021-01 for 2022-01 future agenda item to evaluate the Software dispute resolution panel for iD and appoint or reappoint members with expiring terms. Board Software dispute resolution panel
Board 2021-12-11 New to choose a new board member with legal responsibility and in charge of EU relations for the EU transparency register. Action item after 2021 board election EU transparency register
Board 2021-10-29 Done to ask the Microgrants committee to work on formulating a refined proposal for the next round based on community feedback. In the meantime the board will work on budgeting and fundraising. Meeting Microgrants
Board 2021-04 to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4).
# 2021-07 The board appointed Andy Allan and Michael Collinson to the special committee on takeover protection.
Takeover protection
Board 2021-08-13 (board chat) Updated to email the documents requested by St John's Innovation centre to Dorothea.

2021-11-26 Guillaume called St. John's Innovation centre but couldn't get hold of them.

mid-month board chat OSMF's registered office
Board 2021-08-13 (board chat) Superceded. To be removed. to look at the spreadsheet with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket.

# 2021-11 Jean-Marc is looking at the correspondence received.

mid-month board chat OSMF relocation
Board (was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26). 2020-10 Updated and on-hold (on-hold set on 2021-10-29) to revitalise the Diversity and Inclusion Special Committee.
# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.
S2S 2020 Wrap-up session
Amanda 2021-10-15 (board chat) to ask our pro-bono lawyer about any restrictions for minors becoming OSMF members.
#2021-10-29 Lawyer is sick.
Mid-month board chat Becoming an OSMF member
Amanda 2021-09-10 (board chat) to write up the investigation done so far. mid-month board chat
Amanda 2020-03 HOT trademark grant
HOT trademark grant
# 2021-08 In progress
Amanda 2021-03-26 to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.

# 2021-07 On the agenda.
# 2021-09 On the agenda.
# 2021-11 On the agenda.

Board meeting Moderation subcommittee
Amanda 2021-03 to upgrade all Local Chapters to current Local Chapter agreement.

# 2021-05 In progress
# 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October.

Local Chapters
Guillaume and Mikel 2021-11-26 New to come up with an outline of a plan regarding the Fundraising and Budget committee. Board meeting
Guillaume 2021-11-12 (board chat) to sketch a bare-bones budget for 2022 before the November 2021 public meeting. board chat Finances
Guillaume 2021-11-12 (board chat) to give a full treasurer's report in November public meeting: money and projection for 2022. board chat Finances
Guillaume 2021-10-29 Done to respond to the questions sent by the Operations Working Group (OWG). Email Operations
Guillaume 2021-10-29 to suggest to the Microgrants committee to have microgrants throughout the year instead of doing rounds. Meeting Microgrants
Guillaume 2021-05 to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. Board meeting Take-over protection
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner/CWG

Gunner has been a facilitator for some of the board annual meetings.

2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Amanda 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume (with Jean-Marc, added on 2021-11-12) 2020-08-27 and restated on 2021-11-12 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms. Board meeting and board chat OSMF relocation
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Board meeting OSMF relocation
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.
#2021-10-29: OWG will pay Google for the time being.

email FOSS policy
Jean-Marc with Mikel 2021-11-12 (board chat) to draft a short reply to MapUganda. board chat Local Chapter application
Jean-Marc and Amanda 2021-10-15 (board chat) On-hold to draft a proposal for a second microgrants round, including parameters (amount of money, source of funds, and selected recommendations from the final report (.odt, 29 KB) by the microgrants committee) to be voted during the October board meeting. # Note: Previous microgrants framework

#2021-10-29 decision to put a second round of Microgrants on hold.

Mid-month board chat Microgrants
Jean-Marc 2021-10-15 (board chat) to provide during the October board meeting a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK.
# 2021-10-29 on the board meeting agenda: Analysis of options for OSMF relocation.
# 2021-11-12 Discussed during November board chat.
Mid-month board chat OSMF relocation
Jean-Marc 2021-09 to seek feedback from the Local Chapters and Communities Working Group (LCCWG) regarding formalisation/clarification on commercial activities of Local Chapters (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group. Board meeting Local Chapters
Jean-Marc 2021-05-14 (board chat) to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.

# 2021-08-27 update

Board meeting Hiring a Senior site reliability engineer
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.
# 2021-08-27 no progress.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Board meeting Membership
Mikel 2021-10-29 to reach out to major donors and find out their preferred cycles to request donations and communicate with Guillaume. Meeting Fundraising
Mikel with Guillaume 2021-10-15 (board chat) Done to set-up a meeting of Senior Site Reliability Engineer with TimelessTime, that Guillaume can join.

# 2021-11 Work with Guillaume. There is now a draft contract and employee handbook. Some questions remain (i.e. regarding holidays).

Mid-month board chat Hiring a Senior Site Reliability Engineer
Mikel (taken up 2021-08-27. Was: Guillaume/Allan) 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Mikel 2021-07-30 to put something specific in writing regarding the maintenance of the OSM website. board meeting www.osm.org
Mikel 2021-08-13 (board chat) To be removed (2021-10-29 decision) to draft an outline of what we would ask QGIS for, questions for the Operations Working Group and suggest the approach that the board recommends.<br>

# 2021-08-27 no progress.

mid-month board chat Tile usage by QGIS
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

# 2020-11 Asked to join CWG to work on it.
# 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.

S2S 2020 Improving member and volunteer recruiting
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

# 2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019
Tobias 2021-11-12 (board chat) to email the Data Working Group (DWG) and get their opinion on what policy they would recommend regarding tools/services which allow editing without an individual OSM account. board chat Editing OSM without an account
Tobias (was: Guillaume's. Taken over on 2021-11-26) 2021-09 to contact the second iD candidate, who was not selected, regarding his application outcome. Board meeting Hiring an iD developer