Difference between revisions of "Board/Action Items"

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(Removed action items that were completed (but not new) or marked for removal, updated items)
(+ new action item regarding EU transparency register)
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The list is sortable and contains items that did not arise from board meetings. Incomplete.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
 
*Items in bold are new ''(arose during ~ past month).''
 
*Items in bold are new ''(arose during ~ past month).''
Line 8: Line 8:
 
!Date
 
!Date
 
!Status
 
!Status
!Action item and status
+
!Action item and updates
 
!Source
 
!Source
 
!Related to
 
!Related to
 
|-
 
|-
  +
| Board
|Allan
 
  +
| Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
|2020-03
 
  +
| future agenda item
|Updated
 
  +
| to evaluate the [[osm:Software_dispute_resolution_panel|Software dispute resolution panel]] for [[osm:ID|iD]] and appoint or reappoint members with expiring terms.
|to reach out to FOSS community for expertise/experience in software governance.
 
  +
| Board
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
 
  +
| [[osm:Software dispute resolution panel|Software dispute resolution panel]]
''#2020-Aug: In contact with Gunner.''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement"
 
 
|-
 
|-
  +
| Board
|Guillaume/Allan
 
  +
| 2021-12-11
|2020-03
 
  +
| '''New'''
  +
| to choose a new board member with legal responsibility and in charge of EU relations for the [[EU_Transparency_Register|EU transparency register]].
  +
| Action item after 2021 board election
  +
| [[EU_Transparency_Register|EU transparency register]]
  +
|-
  +
| <s>Board</s>
  +
| <s>[[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]</s>
  +
| '''Done'''
  +
| <s>to [[Board/Minutes/2021-10#Microgrants_-_next_round|ask]] the [[Microgrants/Committee|Microgrants committee]] to work on formulating a refined proposal for the next round based on community feedback.</s> In the meantime the board will work on budgeting and fundraising.
  +
| <s>Meeting</s>
  +
| <s>[[Microgrants|Microgrants]]</s>
  +
|-
  +
| Board
  +
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
 
|
 
|
  +
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br> <nowiki>#</nowiki> ''2021-07 The board [[Board/Minutes/2021-07#2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to the [[Special_Committee_on_Takeover_Protection|special committee on takeover protection]].''
|to move forward on proposal / scope out fundraising structure.
 
  +
|
''#2020-05: In progress''
 
  +
| Takeover protection
|S2S 2020
 
|Finance
 
 
|-
 
|-
  +
| Board
|Guillaume
 
  +
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|2021-08-13]] ''(board chat)''
|2020-08-27
 
  +
| Updated
  +
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|to email]] the documents requested by St John's Innovation centre to Dorothea.<br>
  +
''2021-11-26 Guillaume called St. John's Innovation centre but couldn't get hold of them.''
  +
| [[Board/Minutes/2021-08-13|mid-month board chat]]
  +
| OSMF's registered office
  +
|-
  +
| <s>Board</s>
  +
| [[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|2021-08-13]] ''(board chat)''</s>
  +
| Superceded. To be removed.
  +
| <s>[[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|to look]] at the [https://files.osmfoundation.org/apps/onlyoffice/s/F3QNmG8JHz8iWp5 spreadsheet] with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket.</s><br>
  +
''# 2021-11 Jean-Marc is looking at the correspondence received.''
  +
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s>
  +
| <s>OSMF relocation</s>
  +
|-
  +
| Board ''(was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).''
  +
| 2020-10
  +
| Updated and on-hold ''(on-hold set on 2021-10-29)''
  +
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].<br> ''# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.''
  +
| S2S 2020
  +
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
  +
  +
|-
  +
| Amanda
  +
| [[Board/Minutes/2021-10-15#Any_restrictions_for_minors_becoming_OSMF_members.3F|2021-10-15]] ''(board chat)''
 
|
 
|
  +
| [[Board/Minutes/2021-10-15#Any_restrictions_for_minors_becoming_OSMF_members.3F|to ask our pro-bono lawyer]] about any restrictions for minors becoming OSMF members.<br> ''#2021-10-29 Lawyer is sick.''
|to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.
 
  +
| Mid-month board chat
|Meeting
 
  +
| Becoming an OSMF member
  +
|-
  +
| Amanda
  +
| [[Board/Minutes/2021-09-10|2021-09-10]] ''(board chat)''
  +
|
  +
| [[Board/Minutes/2021-09-10#Preparation_for_Annual_General_Meeting_and_election|to write up]] the investigation done so far.
  +
| [[Board/Minutes/2021-09-10|mid-month board chat]]
 
|
 
|
 
|-
 
|-
  +
| Amanda
|Guillaume
 
|2020-08-27
+
| 2020-03
  +
|
  +
| HOT trademark grant<br>
 
|
 
|
  +
| HOT trademark grant<br> ''# 2021-08 In progress''
|to check on what a move to the EU would mean for contributor terms.
 
  +
|-
|Meeting
 
  +
| Amanda
  +
| [[Board/Minutes/2021-03|2021-03-26]]
 
|
 
|
  +
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG subcommittee]]" to the public board meeting agenda every two months. <br>
  +
''# 2021-07 [[Board/Minutes/2021-07#Local_Chapters_and_Communities_Working_Group_Moderation_Subcommittee_-_status_update_presentation|On the agenda]].''<br>
  +
''# 2021-09 [[Board/Minutes/2021-09#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''<br>
  +
''# 2021-11 [[Board/Minutes/2021-11#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''
  +
| Board meeting
  +
| [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|Moderation subcommittee]]
 
|-
 
|-
  +
| Amanda
|Guillaume
 
|2020-03
+
| 2021-03
  +
|
  +
| to upgrade all [[Local_Chapters|Local Chapters]] to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]. <br>
  +
''# 2021-05 In progress''<br> ''# 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October.''
 
|
 
|
  +
| [[Local_Chapters|Local Chapters]]
|to ping MWG/self-ping about status on membership prerequisites and transparency.
 
''#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
 
|-
 
|-
|Guillaume (Taken up 2020-02. Previously: Board)
+
| Guillaume and Mikel
  +
| [[Board/Minutes/2021-11#Treasurer.27s_report|2021-11-26]]
|2019-07
 
  +
| '''New'''
  +
| [[Board/Minutes/2021-11#Treasurer.27s_report|to come up]] with an outline of a plan regarding the Fundraising and Budget committee.
  +
| Board meeting
  +
|
  +
|-
  +
|-
  +
| Guillaume
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|2021-11-12]] ''(board chat)''
 
|
 
|
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|to sketch]] a bare-bones budget for 2022 before the November 2021 public meeting.
|to decide on next steps regarding an email service for OSMF.
 
  +
| board chat
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
  +
| Finances
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''<br>
 
''#2020-07: no action reported.''
 
|email
 
|FOSS policy
 
 
|-
 
|-
  +
| Guillaume
| <s>'''Joost'''</s>
 
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|2021-11-12]] ''(board chat)''
| <s>'''2020-08-27'''</s>
 
| '''[https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007190.html Done]'''
 
| <s>'''to communicate result of infrastructure circular.'''</s>
 
| <s>'''Meeting'''</s>
 
 
|
 
|
  +
| [[Board/Minutes/2021-11-12#Engineering_Working_Group_budget_and_administrative_assistance|to give]] a full treasurer's report in November public meeting: money and projection for 2022.
  +
| board chat
  +
| Finances
 
|-
 
|-
  +
| <s>Guillaume</s>
|Joost
 
  +
| <s>[[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|2021-10-29]]</s>
|2020-08-27
 
  +
| '''Done'''
  +
| <s><s>to [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|respond]] to the questions sent by the [[Operations_Working_Group| Operations Working Group]] (OWG).</s>
  +
| <s>Email</s>
  +
| <s>Operations</s>
  +
|-
  +
| Guillaume
  +
| [[Board/Minutes/2021-10#Microgrants_-_next_round|2021-10-29]]
 
|
 
|
  +
| [[Board/Minutes/2021-10#Microgrants_-_next_round|to suggest]] to the [[Microgrants/Committee|Microgrants committee]] to have microgrants throughout the year instead of doing rounds.
|to draft a proposal regarding further reform of the membership.
 
|Meeting
+
| Meeting
  +
| [[Microgrants|Microgrants]]
|Membership
 
 
|-
 
|-
  +
| Guillaume
|Joost
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]
|2020-05-11
 
  +
|
|Updated
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.
|to process the [[Local_Chapters/Applications/United_States|OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)</s><s>''#2020-05: On hold till finalisation of the updated LC agreement. (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised). Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007172.html membership] and [https://lists.openstreetmap.org/pipermail/talk-us/2020-August/020484.html local] consultation.''</s> #2020-09 Voting during September meeting.
 
  +
| Board meeting
|email
 
  +
| Take-over protection
|[[Local Chapters]]
 
 
|-
 
|-
  +
| Guillaume
|Joost
 
  +
| 2020-10 and [[Board/Minutes/2021-03|2021-03-26]]
|2018-12-28
 
 
|
 
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
|to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
''#2020-May & Jun: No news.''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| email
 
|[[Local Chapters]]
 
 
|-
 
|-
  +
| Guillaume
|Joost
 
  +
| 2020-10
|2019-07-23
 
 
|
 
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
|to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
''#2020 May & Jul: Almost ready for final review by board and local community/membership''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
|email
 
|[[Local Chapters]]
 
 
|-
 
|-
  +
| Guillaume with help of <s>Allan/</s>Gunner/[[Communication_Working_Group|CWG]]<br>
|Joost
 
  +
<small>''Gunner has been a facilitator for some of the board annual meetings.''</small>
|2019-09-19
 
  +
| 2020-10
|On hold
 
  +
|
|to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
''#2020-05: They need to do some things first. It's in their backlog.''
 
  +
| S2S 2020
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  +
|-
  +
| Guillaume with Michelle ''(OSMF accountant)''
  +
| 2020-10
  +
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [[osm:State_of_the_Map|State of the Map]] [numbers] by year.
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  +
|-
  +
| Guillaume with Amanda
  +
| 2020-10
  +
|
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
  +
|-
  +
| Guillaume (with Jean-Marc, added on 2021-11-12)
  +
| [[Board/Minutes/2020-08|2020-08-27]] and restated on [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|2021-11-12]]
  +
|
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms.
  +
| Board meeting and board chat
  +
| OSMF relocation
  +
|-
  +
| Guillaume
  +
| [[Board/Minutes/2020-08|2020-08-27]]
  +
|
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
  +
| Board meeting
  +
| OSMF relocation
  +
|-
  +
| Guillaume (Taken up 2020-02. Previously: Board)
  +
| 2019-07
  +
|
  +
| to decide on next steps regarding an email service for OSMF.
  +
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
  +
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
  +
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
  +
''#2020-07: no action reported.''<br>
  +
''#2021-10-29: OWG will pay Google for the time being.''
 
| email
 
| email
  +
| FOSS policy
|[[Local Chapters]]
 
 
|-
 
|-
  +
| Jean-Marc with Mikel
|Joost
 
  +
| [[Board/Minutes/2021-11-12#MapUganda_local_chapter_application_.2F_commercial_activities_in_local_chapters|2021-11-12]] ''(board chat)''
|2020-01-20
 
  +
|
|Updated
 
  +
| [[Board/Minutes/2021-11-12#MapUganda_local_chapter_application_.2F_commercial_activities_in_local_chapters|to draft]] a short reply to MapUganda.
|to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
  +
| board chat
<s>''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''</s><br>
 
  +
| Local Chapter application
<s>''#2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.''</s><br>
 
  +
|-
''#2020-09 voting during September meeting.''
 
  +
| Jean-Marc and Amanda
|email
 
  +
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|2021-10-15]] ''(board chat)''
|[[Local Chapters]]
 
  +
| On-hold
  +
| [[Board/Minutes/2021-10-15#On_technical_work_and_community_work|to draft a proposal for a second microgrants round]], including parameters (amount of money, source of funds, and selected recommendations from the [https://wiki.osmfoundation.org/wiki/File:OSMF_Microgrants_report_2020-21.odt final report] (.odt, 29 KB) by the [[Microgrants/Committee|microgrants committee]]) to be voted during the October board meeting. # ''Note: [[Microgrants/Policy_Framework|Previous microgrants framework]]''<br>
  +
''#2021-10-29 [[Board/Minutes/2021-10#Microgrants_-_next_round|decision to put a second round of Microgrants on hold]].''
  +
| Mid-month board chat
  +
| [[Microgrants]]
 
|-
 
|-
  +
| Jean-Marc
|Joost (Taken up 2020-02)
 
  +
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-10-15]] ''(board chat)''
|2019-06
 
 
|
 
|
  +
| [[Board/Minutes/2021-10-15#Analysis_of_options_for_OSMF_relocation|to provide]] during the [[Board/Minutes/2021-10|October board meeting]] a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK. <br> ''# 2021-10-29 on the board meeting agenda: [[Board/Minutes/2021-10#Analysis_of_options_for_OSMF_relocation|Analysis of options for OSMF relocation]].'' <br> ''# 2021-11-12 [[Board/Minutes/2021-11-12#Options_for_OSMF_relocation_.2F_subsidiary|Discussed during November board chat]].
|<s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL. ''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
  +
| Mid-month board chat
|email
 
  +
| OSMF relocation
|LWG
 
 
|-
 
|-
  +
| Jean-Marc
|Mikel
 
  +
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|2021-09]]
|2020-03
 
 
|
 
|
  +
| [[Board/Minutes/2021-09#MapUganda_Local_Chapter_application|to seek feedback]] from the [[Local_Chapters_and_Communities_Working_Group|Local Chapters and Communities Working Group]] (LCCWG) regarding formalisation/clarification on commercial activities of [[Local_Chapters|Local Chapters]] (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.
|to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
 
  +
| Board meeting
|S2S 2020
 
  +
| [[Local_Chapters|Local Chapters]]
|"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
''#2020-07: No action to report.''
 
 
|-
 
|-
  +
| Jean-Marc
|Mikel with help of Allan, Joost, Tobias
 
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]] ''(board chat)''
  +
|
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.<br>
  +
''# 2021-08-27 [[Board/Minutes/2021-08#Current_status_of_hiring_of_Senior_Site_Reliability_Engineer|update]]
  +
| Board meeting
  +
| Hiring a Senior site reliability engineer
  +
|-
  +
| Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
 
| 2020-03
 
| 2020-03
  +
|
| Updated
 
 
|
 
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
* Personnel committee:
** structured way of working with Dorothea
+
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues
+
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation<br>
+
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter]]
+
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''<br>'' # 2021-08-27 no progress.''
 
| S2S 2020
 
| S2S 2020
 
| "Hiring"
 
| "Hiring"
 
|-
 
|-
  +
|<s>Joost</s>
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
  +
| [[Board/Minutes/2020-08|2020-08-27]]
|2019-05-18
 
 
|
 
|
  +
| [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
  +
| Board meeting
''#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
  +
| Membership
|F2F 2019
 
| GDPR
 
 
|-
 
|-
|Mikel/Joost
+
| Mikel
  +
| [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|2021-10-29]]
| 2019-05-18
 
 
|
 
|
  +
| to [[Board/Minutes/2021-10#Questions_related_to_Operations_Working_Group_2022_plan|reach out]] to major donors and find out their preferred cycles to request donations and communicate with Guillaume.
|to document working group practices, draft WG “rules of order".
 
  +
| Meeting
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
  +
| Fundraising
|F2F 2019
 
|WGs
 
 
|-
 
|-
|<s>Paul</s>
+
| <s>Mikel with Guillaume</s>
  +
| <s>[[Board/Minutes/2021-10-15#Hiring_update|2021-10-15]] ''(board chat)''</s>
|<s>2018-04-19</s>
 
  +
| '''Done'''
|Updated
 
|<s>to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
+
| <s>[[Board/Minutes/2021-10-15#Hiring_update|to set-up a meeting]] of Senior Site Reliability Engineer with TimelessTime, that Guillaume can join.</s><br>
  +
'' # 2021-11 Work with Guillaume. There is now a draft contract and employee handbook. Some questions remain (i.e. regarding holidays).
''#2020-05: Help on this is welcome.</s> #2020-08: To be sent to FOSS committee.''
 
|<s>Meeting</s>
+
| <s>Mid-month board chat</s>
  +
| <s>Hiring a Senior Site Reliability Engineer</s>
|<s>FOSS policy</s>
 
 
|-
 
|-
  +
| Mikel <s>''(taken up 2021-08-27. Was: Guillaume/Allan)''</s>
|Rory
 
 
| 2020-03
 
| 2020-03
  +
|
|Updated
 
  +
| to move forward on proposal / scope out fundraising structure.
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.
 
  +
''#2020-05 In progress.''
|S2S 2020
 
  +
| S2S 2020
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
| Finance
 
|-
 
|-
  +
| Mikel
|Tobias
 
  +
| [[Board/Minutes/2021-07#Resourcing_options_for_openstreetmap-website_maintenance_and_development|2021-07-30]]
| 2020-03
 
  +
|
|Updated
 
  +
| [[Board/Minutes/2021-07#Resourcing_options_for_openstreetmap-website_maintenance_and_development|to put something specific in writing]] regarding the maintenance of the OSM website.
|to keep the takeover/AoA change topic moving.
 
  +
| [[Board/Minutes/2021-07|board meeting]]
''<s>#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome.</s> #2020-08 and 2020-09 Topic on the agenda.''
 
  +
| www.osm.org
|S2S 2020
 
  +
|-
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
| <s>Mikel</s>
  +
| <s>[[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|2021-08-13]]</s> ''(board chat)''
  +
| To be removed ''(2021-10-29 decision)''
  +
| <s>[[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|to draft]] an outline of what we would ask [https://wiki.openstreetmap.org/wiki/QGIS QGIS] for, questions for the [https://operations.osmfoundation.org/ Operations Working Group] and suggest the approach that the board recommends.<</s>br>
  +
''# 2021-08-27 no progress.''
  +
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s>
  +
| <s>[[osm:Tile|Tile]] usage by QGIS</s>
  +
|-
  +
| Mikel
  +
| 2020-10
  +
|
  +
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to [[Communication_Working_Group|CWG]].''
  +
''# 2020-11 Asked to join [[Communication_Working_Group|CWG]] to work on it.''<br> ''# 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.''
  +
| S2S 2020
  +
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
  +
|-
  +
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
  +
| 2019-05-18
  +
|
  +
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
  +
''#2020-02: Mikel plans to circulate to people in Ruby community.''
  +
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
  +
| F2F 2019
  +
| GDPR
  +
|-
  +
| Mikel<s>/Joost</s>
  +
| 2019-05-18
  +
|
  +
| to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
  +
''# [[Board/Minutes/2020-02|2020-02]]: [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
  +
| F2F 2019
  +
|
  +
|-
  +
| Tobias
  +
| [[Board/Minutes/2021-11-12#Editing_without_an_OSM_account|2021-11-12]] ''(board chat)''
  +
|
  +
| [[Board/Minutes/2021-11-12#Editing_without_an_OSM_account|to email]] the [[Data_Working_Group| Data Working Group]] (DWG) and get their opinion on what policy they would recommend regarding tools/services which allow editing without an individual OSM account.
  +
| board chat
  +
| Editing OSM without an account
  +
|-
  +
| Tobias ''(was: Guillaume's. Taken over on 2021-11-26)''
  +
| [[Board/Minutes/2021-09#Hiring_an_iD_developer|2021-09]]
  +
|
  +
| [[Board/Minutes/2021-09#Hiring_an_iD_developer|to contact]] the second [[osm:ID|iD]] candidate, who was not selected, regarding his application outcome.
  +
| Board meeting
  +
| Hiring an iD developer
 
|-
 
|-
 
|}
 
|}

Revision as of 14:20, 15 December 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and updates Source Related to
Board Set on 2021-01 for 2022-01 future agenda item to evaluate the Software dispute resolution panel for iD and appoint or reappoint members with expiring terms. Board Software dispute resolution panel
Board 2021-12-11 New to choose a new board member with legal responsibility and in charge of EU relations for the EU transparency register. Action item after 2021 board election EU transparency register
Board 2021-10-29 Done to ask the Microgrants committee to work on formulating a refined proposal for the next round based on community feedback. In the meantime the board will work on budgeting and fundraising. Meeting Microgrants
Board 2021-04 to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4).
# 2021-07 The board appointed Andy Allan and Michael Collinson to the special committee on takeover protection.
Takeover protection
Board 2021-08-13 (board chat) Updated to email the documents requested by St John's Innovation centre to Dorothea.

2021-11-26 Guillaume called St. John's Innovation centre but couldn't get hold of them.

mid-month board chat OSMF's registered office
Board 2021-08-13 (board chat) Superceded. To be removed. to look at the spreadsheet with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket.

# 2021-11 Jean-Marc is looking at the correspondence received.

mid-month board chat OSMF relocation
Board (was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26). 2020-10 Updated and on-hold (on-hold set on 2021-10-29) to revitalise the Diversity and Inclusion Special Committee.
# 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.
S2S 2020 Wrap-up session
Amanda 2021-10-15 (board chat) to ask our pro-bono lawyer about any restrictions for minors becoming OSMF members.
#2021-10-29 Lawyer is sick.
Mid-month board chat Becoming an OSMF member
Amanda 2021-09-10 (board chat) to write up the investigation done so far. mid-month board chat
Amanda 2020-03 HOT trademark grant
HOT trademark grant
# 2021-08 In progress
Amanda 2021-03-26 to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.

# 2021-07 On the agenda.
# 2021-09 On the agenda.
# 2021-11 On the agenda.

Board meeting Moderation subcommittee
Amanda 2021-03 to upgrade all Local Chapters to current Local Chapter agreement.

# 2021-05 In progress
# 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October.

Local Chapters
Guillaume and Mikel 2021-11-26 New to come up with an outline of a plan regarding the Fundraising and Budget committee. Board meeting
Guillaume 2021-11-12 (board chat) to sketch a bare-bones budget for 2022 before the November 2021 public meeting. board chat Finances
Guillaume 2021-11-12 (board chat) to give a full treasurer's report in November public meeting: money and projection for 2022. board chat Finances
Guillaume 2021-10-29 Done to respond to the questions sent by the Operations Working Group (OWG). Email Operations
Guillaume 2021-10-29 to suggest to the Microgrants committee to have microgrants throughout the year instead of doing rounds. Meeting Microgrants
Guillaume 2021-05 to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. Board meeting Take-over protection
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner/CWG

Gunner has been a facilitator for some of the board annual meetings.

2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Amanda 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume (with Jean-Marc, added on 2021-11-12) 2020-08-27 and restated on 2021-11-12 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms. Board meeting and board chat OSMF relocation
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Board meeting OSMF relocation
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.
#2021-10-29: OWG will pay Google for the time being.

email FOSS policy
Jean-Marc with Mikel 2021-11-12 (board chat) to draft a short reply to MapUganda. board chat Local Chapter application
Jean-Marc and Amanda 2021-10-15 (board chat) On-hold to draft a proposal for a second microgrants round, including parameters (amount of money, source of funds, and selected recommendations from the final report (.odt, 29 KB) by the microgrants committee) to be voted during the October board meeting. # Note: Previous microgrants framework

#2021-10-29 decision to put a second round of Microgrants on hold.

Mid-month board chat Microgrants
Jean-Marc 2021-10-15 (board chat) to provide during the October board meeting a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK.
# 2021-10-29 on the board meeting agenda: Analysis of options for OSMF relocation.
# 2021-11-12 Discussed during November board chat.
Mid-month board chat OSMF relocation
Jean-Marc 2021-09 to seek feedback from the Local Chapters and Communities Working Group (LCCWG) regarding formalisation/clarification on commercial activities of Local Chapters (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group. Board meeting Local Chapters
Jean-Marc 2021-05-14 (board chat) to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.

# 2021-08-27 update

Board meeting Hiring a Senior site reliability engineer
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.
# 2021-08-27 no progress.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Board meeting Membership
Mikel 2021-10-29 to reach out to major donors and find out their preferred cycles to request donations and communicate with Guillaume. Meeting Fundraising
Mikel with Guillaume 2021-10-15 (board chat) Done to set-up a meeting of Senior Site Reliability Engineer with TimelessTime, that Guillaume can join.

# 2021-11 Work with Guillaume. There is now a draft contract and employee handbook. Some questions remain (i.e. regarding holidays).

Mid-month board chat Hiring a Senior Site Reliability Engineer
Mikel (taken up 2021-08-27. Was: Guillaume/Allan) 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Mikel 2021-07-30 to put something specific in writing regarding the maintenance of the OSM website. board meeting www.osm.org
Mikel 2021-08-13 (board chat) To be removed (2021-10-29 decision) to draft an outline of what we would ask QGIS for, questions for the Operations Working Group and suggest the approach that the board recommends.<br>

# 2021-08-27 no progress.

mid-month board chat Tile usage by QGIS
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

# 2020-11 Asked to join CWG to work on it.
# 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.

S2S 2020 Improving member and volunteer recruiting
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

# 2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019
Tobias 2021-11-12 (board chat) to email the Data Working Group (DWG) and get their opinion on what policy they would recommend regarding tools/services which allow editing without an individual OSM account. board chat Editing OSM without an account
Tobias (was: Guillaume's. Taken over on 2021-11-26) 2021-09 to contact the second iD candidate, who was not selected, regarding his application outcome. Board meeting Hiring an iD developer