Difference between revisions of "Board/Action Items"

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The list is sortable, collapsible and contains items that did not arise from board meetings. Incomplete. <br> Items in <font color="blue">blue</font> are either new or have updates.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
  +
*Items in bold are new ''(arose during ~ past month).''
{| class="wikitable mw-collapsible sortable"
 
  +
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
! Name
 
  +
! Date
 
  +
{| class="wikitable sortable"
! Action item and status
 
  +
!Name
! Source
 
  +
!Date
! Related to
 
  +
!Status
  +
!Action item and updates
  +
!Source
  +
!Related to
 
|-
 
|-
  +
| Board
| <font color="blue"><s>Allan</s></font>
 
  +
| Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
| <font color="blue"><s>2020-05-06</s></font>
 
  +
| future agenda item
| <font color="blue"><s>to inform the membership about these mid-month meetings</s></font> <br> <font color="blue"> ''# [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006855.html Done].''</font>
 
  +
| to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
| <font color="blue"><s>Meeting</s></font>
 
  +
| Board
| <font color="blue"><s>Transparency</s></font>
 
  +
| [https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
| Allan
+
| Board
  +
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
| 2020-03
 
  +
|
| to reach out to FOSS community for expertise/experience in software governance
 
  +
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. <br> <nowiki>#</nowiki> ''2021-07 The board [[Board/Minutes/2021-07#2021.2FRes23_To_appoint_Andy_Allan_and_Michael_Collinson_to_special_committee_on_takeover_protection|appointed]] Andy Allan and Michael Collinson to special committee on takeover protection.''
| S2S 2020
 
  +
|
| "Taking stock of governance and identifying areas for improvement"
 
  +
| Takeover protection
 
|-
 
|-
  +
| Board
| Guillaume
 
  +
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|2021-08-13]] ''(board chat)''
| 2020-03
 
  +
|
| to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses)
 
  +
| [[Board/Minutes/2021-08-13#St_John.27s_Innovation_centre_request_for_documents|to email]] the documents requested by St John's Innovation centre to Dorothea.'''
| S2S 2020
 
  +
| [[Board/Minutes/2021-08-13|mid-month board chat]]
| "Attribution"
 
  +
| OSMF's registered office
 
|-
 
|-
  +
| Board
| Guillaume/Allan
 
  +
| [[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|2021-08-13]] ''(board chat)''
| 2020-03
 
  +
|
| to move forward on proposal / scope out fundraising structure
 
  +
| [[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|to look]] at the [https://files.osmfoundation.org/apps/onlyoffice/s/F3QNmG8JHz8iWp5 spreadsheet] with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket.
| S2S 2020
 
  +
| [[Board/Minutes/2021-08-13|mid-month board chat]]
| Finance
 
  +
| OSMF relocation
 
|-
 
|-
  +
| Allan
| <font color="blue">Guillaume</font>
 
  +
| [[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|2021-08-13]] ''(board chat)''
| <font color="blue">2020-05-06</font>
 
  +
| Updated
| <font color="blue">to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for</font>
 
  +
| [[Board/Minutes/2021-08-13#Brexit_.2F_research_into_EU_member_states_as_possible_venues_for_reincorporation_of_OSMF|to look]] at the information collected so far and come up in the next weeks with suggestions for board on next steps.<br>
| <font color="blue">Meeting</font>
 
  +
''# 2021-08-27 to look at the information collected so far ([https://lite.framacalc.org/9oc7-osmf-possible-eu-successors 1], [https://files.osmfoundation.org/apps/onlyoffice/s/F3QNmG8JHz8iWp5 2]) and come up in the next weeks with suggestions for board on next steps.''
| <font color="blue">S2S 2020</font> <font color="blue">[[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</font>
 
  +
| [[Board/Minutes/2021-08-13|mid-month board chat]]
  +
| OSMF relocation
 
|-
 
|-
  +
| '''Amanda'''
| <font color="blue">Guillaume</font>
 
  +
| '''[[Board/Minutes/2021-09-10|2021-09-10]]''' ''(board chat)''
| <font color="blue">2020-05-06</font>
 
  +
| '''New'''
| <font color="blue"> to send out a circular to approve 2019 end of year accounts</font>
 
  +
| '''[[Board/Minutes/2021-09-10#OSMF_policy_for_.E2.80.9CState_of_the_Map.E2.80.9D_trademark_grants_for_places_which_are_LGBTQ-unsafe|to formulate]] a motion to be voted on the September board meeting that would establish such a policy where safety is ensured for everyone who wants to attend an OSM conference. How the policy will be implemented, will be decided by the [[StateoftheMap_Organizing_Committee|State of the Map Working Group]].'''
| <font color="blue">Meeting</font>
 
  +
| '''[[Board/Minutes/2021-09-10|mid-month board chat]]'''
| <font color="blue">Finances</font>
 
  +
| '''[[osm:State_of_the_Map|State of the Map]]'''
 
|-
 
|-
  +
| '''Amanda'''
| Guillaume
 
  +
| '''[[Board/Minutes/2021-09-10|2021-09-10]]''' ''(board chat)''
| 2020-03
 
  +
| '''New'''
| to ping MWG/self-ping about status on membership prerequisites and transparency
 
  +
| '''[[Board/Minutes/2021-09-10#Preparation_for_Annual_General_Meeting_and_election|to contact]] Michael Collinson and ask him if he wants to be again a volunteer facilitator for the questions to the candidates.'''
| S2S 2020
 
  +
| '''[[Board/Minutes/2021-09-10|mid-month board chat]]'''
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
| '''[[Annual_General_Meetings|Annual General Meeting]]'''
 
|-
 
|-
  +
| '''Amanda'''
| Guillaume (Taken up 2020-02. Previously: Board)
 
  +
| '''[[Board/Minutes/2021-09-10|2021-09-10]]''' ''(board chat)''
| 2019-07
 
  +
| '''New'''
| to decide on next steps regarding an email service for OSMF. <br> ''# Guillaume is looking into it (2020-02). An added difficulty is the documents hosted by Working Groups on Google drive. ''
 
  +
| '''[[Board/Minutes/2021-09-10#Preparation_for_Annual_General_Meeting_and_election|to write up]] the investigation done so far.'''
| email
 
  +
| '''[[Board/Minutes/2021-09-10|mid-month board chat]]'''
| FOSS policy
 
  +
|
 
|-
 
|-
  +
| <s>'''Amanda'''</s>
| <font color="blue">Joost and Rory</font>
 
  +
| <s>'''[[Board/Minutes/2021-09-10|2021-09-10]]'''</s> ''(board chat)''
| <font color="blue">2020-05-06</font>
 
  +
| '''New and done'''
| <font color="blue">to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be.</font>
 
  +
| <s>'''[[Board/Minutes/2021-09-10#Microgrants_report|to tnvite]] the [[Microgrants/Committee|Microgrants committee]] to give a 5' presentation at the next board meeting.'''</s>
| <font color="blue">Meeting</font>
 
  +
| <s>'''[[Board/Minutes/2021-09-10|mid-month board chat]]'''</s>
| <font color="blue">[[Microgrants|Microgrants]]</font>
 
  +
| <s>'''[[Microgrants|Microgrants]]'''</s>
 
|-
 
|-
  +
| Amanda
| <font color="blue">Joost</font>
 
  +
| 2020-03
| <font color="blue">2020-05-11</font>
 
  +
|
| <font color="blue">to process the [[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], after finalisation of the updated LC agreement.</font>
 
  +
| HOT trademark grant<br>
| <font color="blue">email</font>
 
  +
''# 2021-08 In progress''
| <font color="blue">Local Chapters</font>
 
  +
|
  +
| HOT trademark grant
 
|-
 
|-
  +
| Amanda
| Joost<s>/Heather</s>
 
  +
| [[Board/Minutes/2021-03|2021-03-26]]
| 2019-10-16
 
  +
| Updated
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook| Facebook attribution]].
 
  +
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG subcommittee]]" to the public board meeting agenda every two months. <br> ''# 2021-07 [[Board/Minutes/2021-07#Local_Chapters_and_Communities_Working_Group_Moderation_Subcommittee_-_status_update_presentation|On the agenda]].''<br>
  +
''# 2021-09 [[Board/Minutes/2021-09#Presentation_by_the_LCCWG_Moderation_Subcommittee|On the agenda]].''
 
| Meeting
 
| Meeting
  +
| [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|Moderation subcommittee]]
| Facebook
 
 
 
|-
 
|-
| Joost
+
| Amanda
| 2018-12-28
+
| 2021-03
  +
|
| to process the [[Local_Chapters/Applications/Uganda| OpenStreetMap Uganda Local Chapter application]].<br> ''# In progress''.
 
  +
| to upgrade all [[Local_Chapters|Local Chapters]] to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]. <br>
| email
 
  +
''# 2021-05 In progress''<br> ''# 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October.''
| Local Chapters
 
  +
|
  +
| [[Local_Chapters|Local Chapters]]
 
|-
 
|-
| Joost
+
| Amanda
| 2019-07-23
+
| 2021-08
  +
|
| to process the [[Local_Chapters/Applications/Slovakia| FreeMap Slovakia Local Chapter application]]. <br> ''# In progress''.
 
  +
| Move Mastodon server to OSMF support
| email
 
  +
| [[Board/Minutes/2021-08-13|2021-08 mid month chat]]
| Local Chapters
 
  +
| Comms., FLOSS Policy
 
|-
 
|-
| Joost
+
| Amanda
| 2019-08-23
+
| 2021-08
  +
|
| to process the [[Local_Chapters/Applications/Oceania| OSGeo Oceania Local Chapter application]]. <br> ''# In progress''.
 
  +
| OSMF Policy for SotM TM & LGBTQ safe places
| email
 
  +
| [[Board/Minutes/2021-08-13|2021-08 mid month chat]]
| Local Chapters
 
  +
| OSMF Diversity Policy
 
|-
 
|-
  +
| '''Guillaume'''
| Joost
 
  +
| '''[[Board/Minutes/2021-08|2021-08-27]]'''
| 2019-09-19
 
  +
| '''New'''
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]]. <br> ''# In progress''.
 
  +
| '''[[Board/Minutes/2021-08#Translations_of_binding_legal_texts|to reach out]] to Simon Poole (past [[Licensing_Working_Group|Licensing Working Group]] (LWG) chairperson) to ask about the French and Italian translations of the contributor terms.'''
| email
 
  +
| '''Meeting'''
| Local Chapters
 
  +
| '''Translations of legal texts'''
 
|-
 
|-
  +
| Guillaume
| Joost
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]
| 2020-01-20
 
  +
|
| to process the [[Local_Chapters/Applications/Kosovo| Free Libre Open Source Software Kosova Local Chapter application]]. <br> ''# In progress''.
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.
| email
 
  +
| Meeting
| Local Chapters
 
  +
| Take-over protection
 
|-
 
|-
  +
| Guillaume
| Joost
 
  +
| 2020-10 and [[Board/Minutes/2021-03|2021-03-26]]
| 2020-03
 
  +
|
| to ask LCC WG for timeline on their outreach
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
| S2S 2020
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
  +
| Guillaume
| Joost
 
| 2020-03
+
| 2020-10
  +
|
| to follow up on hiring policy
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  +
|-
  +
| Guillaume with help of Allan/Gunner/[[Communication_Working_Group|CWG]]<br>
  +
<small>''Gunner has been a facilitator for some of the board annual meetings.''</small>
  +
| 2020-10
  +
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
 
| S2S 2020
 
| S2S 2020
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| "Hiring"
 
 
|-
 
|-
  +
| Guillaume with Michelle ''(OSMF accountant)''
| Joost (Taken up 2020-02)
 
  +
| 2020-10
 
|
 
|
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
| to follow up on the OpenStreetCam domain
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
|email
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| LWG
 
 
|-
 
|-
  +
| Guillaume with Amanda
| Joost (Taken up 2020-02)
 
| 2019-06
+
| 2020-10
  +
|
| <s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL. <br> ''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s><br>'' [[Board/Minutes/2019-10-16#Attribution_by_Facebook| The decision seems to be]] (2019-10) to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
| email
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| LWG
 
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
|-
  +
| Guillaume
| <s>Heather</s>
 
  +
| [[Board/Minutes/2020-08|2020-08-27]]
| 2018-12-20
 
  +
|
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]]. <br> ''# Was Peter's. Assigned to Heather on 2018-12-20.
 
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
| meeting
 
  +
| Meeting
| Activism
 
  +
| OSMF relocation
 
|-
 
|-
  +
| Guillaume
| <s>Kate</s>
 
  +
| [[Board/Minutes/2020-08|2020-08-27]]
| 2019-05-18
 
  +
|
| to write Administrative Assistant's job description. <br>''# Possibly completed.''
 
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
| F2F 2019
 
  +
| Meeting
| Admin. Assistant
 
  +
| OSMF relocation
 
|-
 
|-
  +
| Guillaume (Taken up 2020-02. Previously: Board)
| <s>Kate</s>
 
| 2018-12-20
+
| 2019-07
  +
|
| [[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data_Working_Group|Data Working Group]] to see if there's anything further the board can do to support them
 
  +
| to decide on next steps regarding an email service for OSMF.
| meeting
 
  +
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
| DWG
 
  +
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
  +
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
  +
''#2020-07: no action reported.''
  +
| email
  +
| FOSS policy
 
|-
 
|-
  +
| Jean-Marc
| <s>Kate</s>
 
  +
| [[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]] ''(board chat)''
| 2018-02-15
 
  +
| Updated
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
 
  +
| [[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [https://wiki.openstreetmap.org/wiki/ID iD] developer.<br>
| meeting
 
  +
''# 2021-08-27 In progress. Shortlist of candidates. Projected timeline: if everything goes well, mid-September/early October.''
| OWG
 
  +
| Meeting
  +
| [https://wiki.openstreetmap.org/wiki/ID iD]
 
|-
 
|-
  +
| Jean-Marc
| <s>Kate</s>
 
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]] ''(board chat)''
| 2018-01-18
 
  +
|
| [[Board/Minutes/2018-01-18#Taking_a_stand| to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan
 
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.<br>
| meeting
 
  +
''# 2021-08-27 [[Board/Minutes/2021-08#Current_status_of_hiring_of_Senior_Site_Reliability_Engineer|update]]
| Communication
 
  +
| Meeting
|-
 
  +
| Hiring a Senior site reliability engineer.
| <font color="blue">Mikel</font>
 
| <font color="blue">2020-05-06</font>
 
| <font color="blue">to set-up call of board members with Facebook people</font>
 
| <font color="blue">Meeting</font>
 
| <font color="blue">Attribution</font>
 
|-
 
| Mikel
 
| 2020-03
 
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]] and ask for next steps and recommendations
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
 
|-
 
|-
| Mikel with help of Allan, Joost, Tobias
+
| Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
 
| 2020-03
 
| 2020-03
 
|
 
|
  +
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
* Personnel committee:
** structured way of working with Dorothea
+
** structured way of working with Dorothea.
** Concern about confidentiality /HR issues
+
** Concern about confidentiality /HR issues.
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
+
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''<br>'' # 2021-08-27 no progress.''
 
| S2S 2020
 
| S2S 2020
 
| "Hiring"
 
| "Hiring"
 
|-
 
|-
  +
|<s>Joost</s>
| Mikel
 
  +
| [[Board/Minutes/2020-08|2020-08-27]]
  +
|
  +
| [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
  +
| Meeting
  +
| Membership
  +
|-
  +
| '''Mikel'''
  +
| '''[[Board/Minutes/2021-08|2021-08-27]]'''
  +
| '''New'''
  +
| '''[[Board/Minutes/2021-08#Resourcing_options_for_openstreetmap-website_maintenance_and_development|to reach out]] to Andy Allan and Tom Hughes and get their perspective regarding resourcing options for openstreetmap-website maintenance and development.'''
  +
| '''Meeting'''
  +
| '''OSM website'''
  +
|-
  +
| Mikel <s>''(taken up 2021-08-27. Was: Guillaume with Mikel)''</s>
  +
| 2020-10
  +
|
  +
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>
  +
''# 2020-11 In progress.''<br>
  +
''# 2020-12 Done but decision to keep open for administration.''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
  +
|-
  +
| Mikel <s>''(taken up 2021-08-27. Was: Guillaume/Allan)''</s>
 
| 2020-03
 
| 2020-03
  +
|
| to talk to Tom at Mapbox about Guillaume’s suggested attribution solution (attribution always on and collapses).
 
  +
| to move forward on proposal / scope out fundraising structure.
  +
''#2020-05 In progress.''
 
| S2S 2020
 
| S2S 2020
  +
| Finance
| "Attribution"|"Attribution"
 
 
|-
 
|-
 
| Mikel
 
| Mikel
  +
| [[Board/Minutes/2021-07#Resourcing_options_for_openstreetmap-website_maintenance_and_development|2021-07-30]]
| 2020-01-30
 
  +
|
| [[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board
 
  +
| [[Board/Minutes/2021-07#Resourcing_options_for_openstreetmap-website_maintenance_and_development|to put something specific in writing]] regarding the maintenance of the OSM website.
| meeting
 
  +
| [[Board/Minutes/2021-07|board meeting]]
| Rules of order
 
  +
| www.osm.org
  +
|-
  +
| Mikel
  +
| [[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|2021-08-13]] ''(board chat)''
  +
|
  +
| [[Board/Minutes/2021-08-13#Request_by_Operations_Working_Group_to_cost_share_QGIS_tile_usage|to draft]] an outline of what we would ask [https://wiki.openstreetmap.org/wiki/QGIS QGIS] for, questions for the [https://operations.osmfoundation.org/ Operations Working Group] and suggest the approach that the board recommends.'''<br>
  +
''# 2021-08-27 no progress.''
  +
| [[Board/Minutes/2021-08-13|mid-month board chat]]
  +
| [[osm:Tile|Tile]] usage by QGIS
  +
|-
  +
| Mikel
  +
| 2020-10
  +
|
  +
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to [[Communication_Working_Group|CWG]].''
  +
''# 2020-11 Asked to join CWG to work on it.''<br> ''# 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.''
  +
| S2S 2020
  +
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
  +
|-
  +
| Mikel with help of Amanda and Allan
  +
| 2020-10
  +
|
  +
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
  +
| S2S 2020
  +
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|-
 
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
| 2019-05-18
 
| 2019-05-18
  +
|
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
  +
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''# Mikel plans (2020-02) to circulate to people in Ruby community''
 
  +
''#2020-02: Mikel plans to circulate to people in Ruby community.''
  +
  +
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
| F2F 2019
 
| F2F 2019
 
| GDPR
 
| GDPR
 
|-
 
|-
| Mikel/Joost
+
| Mikel<s>/Joost</s>
 
| 2019-05-18
 
| 2019-05-18
  +
|
| to document working group practices, draft WG “rules of order"
 
  +
| to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
''# [[Board/Minutes/2020-02|2020-02]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
  +
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
| F2F 2019
 
| F2F 2019
  +
|
| WGs
 
 
|-
 
|-
  +
| '''Tobias'''
| Paul
 
  +
| '''[[Board/Minutes/2021-08|2021-08-27]]'''
| 2020-03
 
  +
| '''New'''
| to find cases where things in OWG get done manually
 
  +
| '''[[Board/Minutes/2021-08#Updating_the_ban_policy|to ask]] the [[Data_Working_Group|Data Working Group]] to update the [[Ban_Policy|ban policy]].'''
| S2S 2020
 
  +
| '''Meeting'''
| "Dialogue with OSM System Administrators"
 
  +
| '''[[Ban_Policy|Ban policy]]'''
 
|-
 
|-
  +
| '''Tobias, Amanda and Eugene'''
| Paul
 
  +
| '''[[Board/Minutes/2021-09-10|2021-09-10]]''' ''(board chat)''
| 2020-03
 
  +
| '''New'''
| to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org
 
  +
| '''[[Board/Minutes/2021-09-10#Preparation_for_Annual_General_Meeting_and_election|to help]] the [[Membership_Working_Group|Membership Working Group]] (MWG) to formulate the resolution regarding membership prerequisites.'''
| S2S 2020
 
  +
| '''Meeting'''
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
 
  +
| '''Membership prerequisites'''
 
|-
 
|-
| Paul
+
| Tobias
  +
| [[Board/Minutes/2021-08-13#Consider_updates_to_Board_Rules_of_Order_regarding_circulars|2021-08-13]] ''(board chat)''
| 2019-06-19
 
  +
|
| <s>[[Board/Minutes/2019-06-19#Next_steps_on_pre-SotM_survey| to switch]] limesurvey plan to annual & expert</s>, transfer (limesurvey) ownership to OWG, billing to OSMF <s>and give access to Mikel, Joost and Dorothea</s>. <br> # ''The plan won't be changed for the time being.''
 
  +
| [[Board/Minutes/2021-08-13#Consider_updates_to_Board_Rules_of_Order_regarding_circulars|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] regarding [[Board_Rules_of_Order#7._Circular_Resolutions|circulars]].'''
| meeting
 
  +
| [[Board/Minutes/2021-08-13|mid-month board chat]]
| Surveys
 
  +
| [[Board_Rules_of_Order|Board rules of order]]
 
|-
 
|-
  +
| <s>Tobias</s>
| Paul
 
  +
| <s>[[Board/Minutes/2021-08-13#Membership_Prerequisites|2021-08-13]] ''(board chat)''</s>
| 2018-05
 
  +
| '''Done'''
| to take feedback from the pre-F2F 2019 survey to developers that is about software.<br> ''# Might have been completed.''
 
  +
| <s>[[Board/Minutes/2021-08-13#Membership_Prerequisites|to remind]] the [[Membership_Working_Group|Membership Working Group]] about the pending proposal regarding membership prerequisites and set a deadline.'''</s><br>
| F2F 2019
 
  +
''#2021-08-27 Done. The MWG doesn't have enough volunteers to work on that. Suggestions: ''
| Survey
 
  +
* ''the board could take it on as the 2021 Annual General Meeting is close.''
|-
 
  +
* ''Tobias to join the MWG and work on that. (Comment that it is not necessary to join the MWG to do that).''
| Paul
 
  +
| <s>[[Board/Minutes/2021-08-13|mid-month board chat]]</s>
| 2018-04-19
 
  +
| <s>OSMF membership</s>
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF
 
| Meeting
 
| FOSS policy
 
|-
 
| Paul
 
| 2016-10-28
 
| to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted. <br> '' # Was Peter's''
 
| Meeting
 
| FOSS policy
 
|-
 
| Rory
 
| 2020-03
 
| to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
| <font color="blue">Paul and Guillaume</font>
 
| <font color="blue">2020-05-06</font>
 
| <font color="blue">to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language</font>
 
| <font color="blue">Meeting</font>
 
| <font color="blue">Attribution</font>
 
|-
 
| <font color="blue"><s>Tobias</s></font>
 
| <font color="blue"><s>2020-05-06</s></font>
 
| <font color="blue"><s>to send hiring policy related email for membership consultation</s></font> <br> <font color="blue"> # [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006816.html Done].</font>
 
| <font color="blue"><s>Meeting</s></font>
 
| <font color="blue"><s>S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</s></font>
 
|-
 
| <font color="blue">Tobias</font>
 
| <font color="blue">2020-05-06</font>
 
| <font color="blue">to create first draft on hiring policy that the board will comment on</font>
 
| <font color="blue">Meeting</font>
 
| <font color="blue">S2S 2020</font> <font color="blue">[[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</font>
 
 
|-
 
|-
 
| Tobias
 
| Tobias
  +
| [[Board/Minutes/2021-08-13#FOSS_policy_special_committee|2021-08-13]] ''(board chat)''
| 2020-03
 
  +
|
| to keep the takeover/AoA change topic moving
 
  +
| [[Board/Minutes/2021-08-13#FOSS_policy_special_committee|to talk]] with the [[FOSS_Policy_Special_Committee|FOSS policy special committee]] and ask them what they want to happen in the future.
| S2S 2020
 
  +
| [[Board/Minutes/2021-08-13|mid-month board chat]]
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
| Future of special committee
 
|-
 
|-
| Tobias
+
| <s>Tobias</s>
  +
| <s>[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|2021-07-16]] ''(board chat)''</s>
| 2020-03
 
  +
| '''Done'''
| to share key points of discussion on trust and safety for community and get feedback from Forum moderators, Wiki Admins
 
  +
| <s>[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|to update]] the OSM wiki after the attribution guidelines are formally published.</s>
| S2S 2020
 
  +
| <s>Meeting</s>
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
 
  +
| <s>[[Licence/Attribution_Guidelines|Attribution guidelines]]</s>
 
|-
 
|-
 
|}
 
|}

Latest revision as of 16:08, 23 September 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and updates Source Related to
Board Set on 2021-01 for 2022-01 future agenda item to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board OSM wiki: Software dispute resolution panel
Board 2021-04 to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4).
# 2021-07 The board appointed Andy Allan and Michael Collinson to special committee on takeover protection.
Takeover protection
Board 2021-08-13 (board chat) to email the documents requested by St John's Innovation centre to Dorothea. mid-month board chat OSMF's registered office
Board 2021-08-13 (board chat) to look at the spreadsheet with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket. mid-month board chat OSMF relocation
Allan 2021-08-13 (board chat) Updated to look at the information collected so far and come up in the next weeks with suggestions for board on next steps.

# 2021-08-27 to look at the information collected so far (1, 2) and come up in the next weeks with suggestions for board on next steps.

mid-month board chat OSMF relocation
Amanda 2021-09-10 (board chat) New to formulate a motion to be voted on the September board meeting that would establish such a policy where safety is ensured for everyone who wants to attend an OSM conference. How the policy will be implemented, will be decided by the State of the Map Working Group. mid-month board chat State of the Map
Amanda 2021-09-10 (board chat) New to contact Michael Collinson and ask him if he wants to be again a volunteer facilitator for the questions to the candidates. mid-month board chat Annual General Meeting
Amanda 2021-09-10 (board chat) New to write up the investigation done so far. mid-month board chat
Amanda 2021-09-10 (board chat) New and done to tnvite the Microgrants committee to give a 5' presentation at the next board meeting. mid-month board chat Microgrants
Amanda 2020-03 HOT trademark grant

# 2021-08 In progress

HOT trademark grant
Amanda 2021-03-26 Updated to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.
# 2021-07 On the agenda.

# 2021-09 On the agenda.

Meeting Moderation subcommittee
Amanda 2021-03 to upgrade all Local Chapters to current Local Chapter agreement.

# 2021-05 In progress
# 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October.

Local Chapters
Amanda 2021-08 Move Mastodon server to OSMF support 2021-08 mid month chat Comms., FLOSS Policy
Amanda 2021-08 OSMF Policy for SotM TM & LGBTQ safe places 2021-08 mid month chat OSMF Diversity Policy
Guillaume 2021-08-27 New to reach out to Simon Poole (past Licensing Working Group (LWG) chairperson) to ask about the French and Italian translations of the contributor terms. Meeting Translations of legal texts
Guillaume 2021-05 to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. Meeting Take-over protection
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner/CWG

Gunner has been a facilitator for some of the board annual meetings.

2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Amanda 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting OSMF relocation
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting OSMF relocation
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc 2021-05-14 (board chat) Updated to start recruitment for an iD developer.

# 2021-08-27 In progress. Shortlist of candidates. Projected timeline: if everything goes well, mid-September/early October.

Meeting iD
Jean-Marc 2021-05-14 (board chat) to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.

# 2021-08-27 update

Meeting Hiring a Senior site reliability engineer.
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.
# 2021-08-27 no progress.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2021-08-27 New to reach out to Andy Allan and Tom Hughes and get their perspective regarding resourcing options for openstreetmap-website maintenance and development. Meeting OSM website
Mikel (taken up 2021-08-27. Was: Guillaume with Mikel) 2020-10 to work on plan on how the money will be collected.

# 2020-11 In progress.
# 2020-12 Done but decision to keep open for administration.

screen-to-screen 2020-10 OSMF fundraising
Mikel (taken up 2021-08-27. Was: Guillaume/Allan) 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Mikel 2021-07-30 to put something specific in writing regarding the maintenance of the OSM website. board meeting www.osm.org
Mikel 2021-08-13 (board chat) to draft an outline of what we would ask QGIS for, questions for the Operations Working Group and suggest the approach that the board recommends.

# 2021-08-27 no progress.

mid-month board chat Tile usage by QGIS
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

# 2020-11 Asked to join CWG to work on it.
# 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.

S2S 2020 Improving member and volunteer recruiting
Mikel with help of Amanda and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019
Tobias 2021-08-27 New to ask the Data Working Group to update the ban policy. Meeting Ban policy
Tobias, Amanda and Eugene 2021-09-10 (board chat) New to help the Membership Working Group (MWG) to formulate the resolution regarding membership prerequisites. Meeting Membership prerequisites
Tobias 2021-08-13 (board chat) to draft proposed changes to board rules of order regarding circulars. mid-month board chat Board rules of order
Tobias 2021-08-13 (board chat) Done to remind the Membership Working Group about the pending proposal regarding membership prerequisites and set a deadline.

#2021-08-27 Done. The MWG doesn't have enough volunteers to work on that. Suggestions:

  • the board could take it on as the 2021 Annual General Meeting is close.
  • Tobias to join the MWG and work on that. (Comment that it is not necessary to join the MWG to do that).
mid-month board chat OSMF membership
Tobias 2021-08-13 (board chat) to talk with the FOSS policy special committee and ask them what they want to happen in the future. mid-month board chat Future of special committee
Tobias 2021-07-16 (board chat) Done to update the OSM wiki after the attribution guidelines are formally published. Meeting Attribution guidelines