Difference between revisions of "Board/Action Items"

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Board action items experimentally moved to [[osm:Foundation/Board_action_items|the OSM wiki]] (2022-05).
The list is sortable and contains items that did not arise from board meetings. Incomplete.
 
 
* Items in bold are new ''(arose during ~ past month).''
 
* Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
 
 
{| class="wikitable sortable"
 
! Name
 
! Date
 
!Status
 
! Action item and status
 
! Source
 
! Related to
 
|-
 
|'''Board'''
 
|'''2020-05-21'''
 
|
 
|'''to consult Working Groups on whether there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.'''
 
|'''Meeting'''
 
|'''Conflict of Interest'''
 
|-
 
|'''Board'''
 
|'''2020-06-11 chat'''
 
|
 
|'''to look into a particular Microgrant application, after question from one of the Directors regarding the amount requested.'''
 
|'''Board chat'''
 
|'''[[Microgrants]]'''
 
|-
 
|'''Board'''
 
|'''2020-06-11 chat'''
 
|'''Updated'''
 
|'''to send an email to the company acknowledging receipt of the Corporate Membership application and say we are looking into it.'''
 
'''''#2020-06: We sent an email acknowledging receipt. The Board also received an email from LWG afterwards.'''''
 
|'''Board chat'''
 
|'''[[Board/Minutes/2020-06-11#Recent_corporate_member_application_.5Brequested_by_Tobias.5D|Recent Corporate Member application]]'''
 
|-
 
| Allan
 
| 2020-03
 
|
 
| to reach out to FOSS community for expertise/experience in software governance
 
''#2020-05: In progress''
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement"
 
|-
 
|Allan
 
|2020-05
 
|
 
|to work with Dorothea and clean the Action Item list, particularly items belonging to past board members.
 
|Meeting
 
|Action items
 
|-
 
| Guillaume
 
| 2020-03
 
|
 
| to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses)
 
''#2020-05: In progress''
 
| S2S 2020
 
| "Attribution"
 
|-
 
| Guillaume/Allan
 
| 2020-03
 
|
 
| to move forward on proposal / scope out fundraising structure
 
''#2020-05: In progress''
 
| S2S 2020
 
| Finance
 
|-
 
| Guillaume
 
| 2020-05-06
 
|
 
| to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for
 
| Meeting
 
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
 
|-
 
|<s>Guillaume</s>
 
|<s>2020-05-06</s>
 
|Done
 
|<s>to send out a circular to approve 2019 end of year accounts'' ''</s>
 
''#2020-06: [[Board/Minutes/2020-06#2020.2FRes30_Approve_official_accounts_for_2019|Done]]''
 
|<s>Meeting</s>
 
|<s>Finances</s>
 
|-
 
| Guillaume
 
| 2020-03
 
|
 
| to ping MWG/self-ping about status on membership prerequisites and transparency
 
''#2020-06: In progress''
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
| Guillaume (Taken up 2020-02. Previously: Board)
 
| 2019-07
 
|Updated
 
| to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
 
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
 
| email
 
| FOSS policy
 
|-
 
|'''Guillaume'''
 
|'''2020-05-21'''
 
|
 
|'''to relay the feedback we received from our pro-bono lawyer about the draft LC agreement to OSM US'''
 
|'''Meeting'''
 
|[[Local_Chapters|'''Local Chapters''']]
 
|-
 
|<s>'''Guillaume'''</s>
 
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Microgrants_update to contact] the CWG and enquire whether they are ok with OSMF opening a DeepL account, and give access to weeklyOSM, to CWG and to any other Working Group who asks.''''
 
'''''#2020-06: [[Board/Minutes/2020-06#2020.2FRes30_Approve_official_accounts_for_2019|Done]]'''''
 
|<s>'''Meeting'''</s>
 
|<s>'''[[Microgrants]]'''</s>
 
|-
 
|'''Joost'''
 
|'''2020-06-11 chat'''
 
|'''Done'''
 
| '''to post on osmf-talk about one of the observers report.'''
 
'''''#2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006903.html Done]'''''
 
|'''Board chat'''
 
|'''[[Microgrants]]'''
 
|-
 
|<s>Joost and Rory</s>
 
|<s>2020-05-06</s>
 
|Updated
 
|<s>to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be.</s>
 
''#2020-05: Joost emailed the board that he would open a call for observers unless someone objected. No one did. This item will be removed as no longer relevant.''
 
|<s>Meeting</s>
 
|<s>[[Microgrants]]</s>
 
|-
 
|Joost
 
|2020-05-11
 
|
 
|to process the[[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], after finalisation of the updated LC agreement.
 
''#2020-05: On hold till finalisation of the updated LC agreement.''
 
|email
 
|[[Local Chapters]]
 
|-
 
| Joost<s>/Heather</s>
 
| 2019-10-16
 
|
 
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook|Facebook attribution]].
 
''#2020-05: On hold till the update of the attribution guidelines''
 
| Meeting
 
| Facebook
 
 
|-
 
| Joost
 
| 2018-12-28
 
|
 
| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]]
 
''#2020-05: No news.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-07-23
 
|Updated
 
| to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020-05: Almost ready for final review by board and local community/membership''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-08-23
 
|Updated
 
| to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].
 
''#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2019-09-19
 
|Updated
 
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2020-01-20
 
|Updated
 
| to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
 
| email
 
|[[Local Chapters]]
 
|-
 
| Joost
 
| 2020-03
 
|Updated
 
| to ask LCC WG for timeline on their outreach
 
''#2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up.''
 
| S2S 2020
 
| LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
 
|-
 
|<s>Joost</s>
 
|<s>2020-03</s>
 
|Done
 
|<s>to follow up on hiring policy</s>
 
''#2020-05: Completed: Gone for community consultation. Tobias has an action item to draft document.''
 
|<s>S2S 2020</s>
 
|<s>"Hiring"</s>
 
|-
 
| Joost (Taken up 2020-02)
 
|2019-07
 
|Updated
 
| to follow up on the OpenStreetCam domain
 
''#2020-05: They will give us the new name before announcing and they are doing some brainstorming.''
 
|email
 
| LWG
 
|-
 
| Joost (Taken up 2020-02)
 
| 2019-06
 
|
 
|<s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL.
 
''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>
 
''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
| email
 
| LWG
 
|-
 
|<s>'''Joost'''</s>
 
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Small_change_to_the_process_of_the_active_contributor_membership_program to create] a circular about approval of the active contributor membership program.'''</s>
 
'''''<nowiki>#</nowiki>2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes26_Accept_the_Active_Contributor_Program_as_outlined_by_MWG Done].'''''
 
|<s>'''Meeting'''</s>
 
|<s>'''MWG'''</s>
 
|-
 
|<s>Heather</s>
 
| 2018-12-20
 
|
 
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]].
 
''# Was Peter's. Assigned to Heather on 2018-12-20.''
 
| meeting
 
| Activism
 
|-
 
|<s>Kate</s>
 
| 2019-05-18
 
|
 
| to write Administrative Assistant's job description.
 
''# Possibly completed.''
 
| F2F 2019
 
| Admin. Assistant
 
|-
 
|<s>Kate</s>
 
| 2018-12-20
 
|
 
|[[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data Working Group]] to see if there's anything further the board can do to support them
 
| meeting
 
| DWG
 
|-
 
|<s>Kate</s>
 
| 2018-02-15
 
|
 
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
 
| meeting
 
| OWG
 
|-
 
|<s>Kate</s>
 
| 2018-01-18
 
|
 
|[[Board/Minutes/2018-01-18#Taking_a_stand|to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan
 
| meeting
 
| Communication
 
|-
 
| Mikel
 
| 2020-05-06
 
|Updated
 
| to set-up call of board members with Facebook people
 
''#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook.''
 
| Meeting
 
| Attribution
 
|-
 
| Mikel
 
| 2020-03
 
|
 
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
|-
 
| Mikel with help of Allan, Joost, Tobias
 
| 2020-03
 
|
 
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
** structured way of working with Dorothea
 
** Concern about confidentiality /HR issues
 
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
 
| S2S 2020
 
| "Hiring"
 
|-
 
|<s>Mikel</s>
 
|<s>2020-03</s>
 
|Done
 
|<s>to talk to Tom at Mapbox about Guillaume’s suggested attribution solution (attribution always on and collapses).</s>
 
''#2020-05: Done.''
 
|<s>S2S 2020</s>
 
| "Attribution" |<s>"Attribution"</s>
 
|-
 
| Mikel
 
| 2020-01-30
 
|
 
|[[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board
 
''#2020-05: In progress.''
 
| meeting
 
| Rules of order
 
|-
 
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
| 2019-05-18
 
|Updated
 
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''#2020-02: Mikel plans to circulate to people in Ruby community.''
 
 
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
 
| F2F 2019
 
| GDPR
 
|-
 
| Mikel/Joost
 
| 2019-05-18
 
|
 
| to document working group practices, draft WG “rules of order"
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
| F2F 2019
 
| WGs
 
|-
 
|<s>Paul</s>
 
|<s>2020-03</s>
 
|Updated
 
|<s>to find cases where things in OWG get done manually</s>
 
''#2020-05: To be closed and handled via OWG.''
 
|<s>S2S 2020</s>
 
|<s>"Dialogue with OSM System Administrators"</s>
 
|-
 
| Paul
 
| 2020-03
 
|Updated
 
| to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org
 
''#2020-05: Completed - Paul to double check as first email might have not been sent correctly.''
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
 
|-
 
|<s>Paul</s>
 
|<s>2019-06-19</s>
 
|Done
 
|<s>[[Board/Minutes/2019-06-19#Next_steps_on_pre-SotM_survey| to switch]] limesurvey plan to annual & expert, transfer (limesurvey) ownership to OWG, billing to OSMF</s> <s>and give access to Mikel, Joost and Dorothea.</s>
 
''#2020-05: Completed. We're subscribed for a year.''
 
|<s>meeting</s>
 
|<s>Surveys</s>
 
|-
 
|<s>Paul</s>
 
|<s>2018-05</s>
 
|Updated
 
|<s>to take feedback from the pre-F2F 2019 survey to developers that is about software.
 
</s>''#2020-05: Decision for action item to be cancelled as there was not very useful information.''
 
|<s>F2F 2019</s>
 
|<s>Survey</s>
 
|-
 
| Paul
 
| 2018-04-19
 
|Updated
 
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF
 
''#2020-05: Help on this welcome.''
 
| Meeting
 
| FOSS policy
 
|-
 
|<s>Paul</s>
 
|<s>2016-10-28</s>
 
|Updated
 
|<s>to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted.
 
''# Was Peter's''</s>
 
''#2020-05: Decision for item to be removed. Some work might fall out from the evaluation process''.
 
|<s>Meeting</s>
 
|<s>FOSS policy</s>
 
|-
 
| Rory
 
| 2020-03
 
|
 
| to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|<s>'''Rory'''</s>
 
|<s>'''2020-06-11 board chat'''</s>
 
|'''Done'''
 
|<s>'''Rory to draft a reply to [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006864.html Michael's email] about "Cesium OSM Buildings" and circulate it to the board.'''</s>
 
'''<nowiki>#</nowiki>2020-06: [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-June/006914.html Done].'''
 
|<s>'''Board chat'''</s>
 
|[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes29_Grant_Cesium_permission_to_use_our_trademark_in_their_product_.E2.80.9CCesium_OSM_Buildings.E2.80.9C 2020/Res 29] "Grant Cesium permission to use our trademark in their product “Cesium OSM Buildings“"
 
|-
 
|<s>'''Rory & Tobias'''</s>
 
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|<s>'''[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Investigation_of_fee_waivers_for_full_membership to check] with our Corporate Counsel whether the fee can be waived for normal memberships.'''</s>
 
'''<nowiki>#</nowiki>2020-06: Done.'''
 
|<s>'''Meeting'''</s>
 
|<s>'''MWG'''</s>
 
|-
 
| Paul and Guillaume
 
| 2020-05-06
 
|
 
| to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language.
 
''#2020-05: In progress. Aiming to have the updated text ready at/before the next board meeting. Input used from all consultations (including SotM2019 and SotM-US 2019), not just mailing lists.''
 
| Meeting
 
| Attribution
 
|-
 
|<s>Tobias</s>
 
|<s>2020-05-06</s>
 
|Done
 
|<s>to send hiring policy related email for membership consultation</s>
 
# [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006816.html Done].
 
|<s>Meeting</s>
 
|<s>S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]</s>
 
|-
 
| Tobias
 
| 2020-05-06
 
|
 
| to create first draft on hiring policy that the board will comment on
 
''#2020-05: In progress.''
 
| Meeting
 
| S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]
 
|-
 
| Tobias
 
| 2020-03
 
|Updated
 
| to keep the takeover/AoA change topic moving
 
''#2020-05: 3 related topics added to the 2020-05 agenda.''
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|<s>Tobias</s>
 
|<s>2020-03</s>
 
|Done
 
|<s>to share key points of discussion on trust and safety for community and get feedback from Forum moderators, Wiki Admins</s>
 
''#2020-05: Done.''
 
|<s>S2S 2020</s>
 
|<s>"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"</s>
 
|-
 
|<s>'''Tobias'''</s>
 
|<s>'''2020-05-21'''</s>
 
|'''Done'''
 
|'''<s>[https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-05#Licence_for_standard_style_tiles to create] a circular resolution on licensing the osm.org "standard" style tiles on ODbL 1.0 "Produced Work" terms</s>'''
 
'''''#2020-06: [https://wiki.osmfoundation.org/wiki/Board/Minutes/2020-06#2020.2FRes27_Adopt_LWG_recommendation_for_standard_style_tile_license Done].'''''
 
|<s>'''Meeting'''</s>
 
|<s>'''LWG'''</s>
 
|-
 
|}
 

Latest revision as of 19:11, 2 May 2022

Board action items experimentally moved to the OSM wiki (2022-05).