Difference between revisions of "Board/Action Items"

From OpenStreetMap Foundation
(new action items from 2020-07-16 board chat, updates and separation of items from past board members)
(Action item updates)
 
(33 intermediate revisions by 4 users not shown)
Line 1: Line 1:
The list is sortable and contains items that did not arise from board meetings. Incomplete.
+
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
   
* Items in bold are new ''(arose during ~ past month).''
+
*Items in bold are new ''(arose during ~ past month).''
* Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".</s>
+
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
{| class="wikitable sortable"
+
! Name
+
{| class="wikitable sortable"
! Date
+
!Name
! Status
+
!Date
! Action item and status
+
!Status
! Source
+
!Action item and status
! Related to
+
!Source
  +
!Related to
 
|-
 
|-
| <s>'''Board'''</s>
+
| Board
| <s>'''2020-07-16 chat'''</s>
+
| Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
|'''Done'''
+
| future agenda item
| <s>'''to ask Sarah to send amount for her proposal regarding Nominatim and ask Johan to send proposal regarding osm2pgsql [Topic: Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)]'''</s>
+
| to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
| <s>'''Board chat'''</s>
+
| Board
| <s>'''Funding of projects used in core infrastructure '''</s>
+
| [https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|-
| <s>'''Board'''</s>
+
| Board
| <s>'''2020-06-11 chat'''</s>
+
| [[Board/Minutes/2021-04#Takeover_protection|2021-04]]
| '''Done'''
+
|
| <s>'''to look into a particular Microgrant application, after question from one of the Directors regarding the amount requested.
+
| [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''.
''#2020-06-25 To be discussed during the meeting.'''''</s>
+
|
| <s>'''Board chat'''</s>
+
| Takeover protection
| <s>'''[[Microgrants]]'''</s>
 
 
|-
 
|-
| <s>'''Board'''</s>
+
| <s>Allan</s>
| <s>'''2020-06-11 chat'''</s>
+
| [[Board/Minutes/2021-05-14|2021-05-14]]</s>
| '''Done'''
+
| '''List done.'''
| <s>'''to send an email to the company acknowledging receipt of the Corporate Membership application and say we are looking into it.'''</s>
+
| <s>to [[Board/Minutes/2021-05-14#Investigate_moving_OSMF_out_of_the_UK.2C_and_into_the_EU|create a list of requirements]] for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.</s> <br> ''2021-06: Done. General issue of moving OSMF out of the UK: work in progress''
<s>'''''#2020-06: We sent an email acknowledging receipt. The Board also received an email from LWG afterwards.'''''</s>
+
| <s>Meeting</s>
| <s>'''Board chat'''</s>
+
| <s>Moving OSMF out of the UK</s>
| [[Board/Minutes/2020-06-11#Recent_corporate_member_application_.5Brequested_by_Tobias.5D|<s>'''Recent Corporate Member application'''</s>]]
 
 
|-
 
|-
| Allan
 
  +
| '''<s>Amanda</s>'''
  +
| '''<s>[[Board/Minutes/2021-07-16#Microgrants_-_what.27s_next.3F|2020-07-16]]</s>''' ''(board chat)''
  +
| '''New and done'''
  +
| '''<s>[[Board/Minutes/2021-07-16#Microgrants_-_what.27s_next.3F|to send]] note to the [[Microgrants/Committee|Microgrants committee]] and ask them to get all reports this month, get them on the OSM wiki and submit a final report and recommendations for any changes to the microgrants program.</s>'''
  +
| '''<s>Meeting</s>'''
  +
| '''<s>Microgrants</s>'''
  +
|-
  +
| '''<s>Amanda</s>'''
  +
| '''<s>[[Board/Minutes/2021-07-16#Opensnowmap_trademark_licence_application|2020-07-16]]</s>''' ''(board chat)''
  +
| '''New and [[Board/Minutes/2021-07#2021.2FRes24_Approve_the_OpenSnowMap_trademark_grandfathering_application_and_direct_secretary_to_sign_it|done]]'''
  +
| '''<s>[[Board/Minutes/2021-07-16#Opensnowmap_trademark_licence_application|to create]] a [[Board_Rules_of_Order#7._Circular_Resolutions|circular]] on the Opensnowmap trademark licence application.</s>''
  +
| '''<s>Meeting</s>'''
  +
| '''<s>Trademarks</s>'''
  +
|-
  +
| '''<s>Amanda</s>'''
  +
| '''<s>[[Board/Minutes/2021-07-16##Request_by_some_Local_Chapters_to_have_their_boards_cc.27ed_on_Advisory_Board_and_other_OSMF_communications|2020-07-16]]</s>''' ''(board chat)''
  +
| '''New and done'''
  +
| '''<s>[[Board/Minutes/2021-07-16##Request_by_some_Local_Chapters_to_have_their_boards_cc.27ed_on_Advisory_Board_and_other_OSMF_communications|to contact]] the [[Advisory_Board|Advisory Board]] about the suggestion by some [[Local_Chapters|Local Chapters]] to have their boards cc'ed on Advisory Board and other OSMF communications.</s>''
  +
| '''<s>Meeting</s>'''
  +
| '''<s>[[Advisory_Board|Advisory Board]]</s>'''
  +
|-
  +
| Amanda
  +
| [[Board/Minutes/2021-03|2021-03-26]]
  +
| '''Updated'''
  +
| [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG subcommittee]]" to the public board meeting agenda every two months. <br> ''# 2021-07 On the agenda.''
  +
| Meeting
  +
| [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|Moderation subcommittee]]
  +
|-
  +
| Amanda
  +
| 2021-03
  +
|
  +
| to upgrade all [[Local_Chapters|Local Chapters]] to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]. <br>
  +
''# 2021-05 In progress''
  +
|
  +
| [[Local_Chapters|Local Chapters]]
  +
|-
  +
| Amanda
 
| 2020-03
 
| 2020-03
  +
|
  +
| HOT trademark grant<br>
  +
''# 2021-05 In progress''
  +
|
 
|
 
|
| to reach out to FOSS community for expertise/experience in software governance.
 
''#2020-May & Jun: In progress''
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement"
 
 
|-
 
|-
| Allan
 
  +
| Guillaume
| 2020-05
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]]
| Updated
 
  +
|
| to work with Dorothea and clean the Action Item list, particularly items belonging to past board members.
 
  +
| [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.
''#2020-06-25 In progress.''
 
 
''#2020-07 Items from past board members moved to separate table.''
 
 
| Meeting
 
| Meeting
| Action items
 
  +
| Take-over protection
 
|-
 
|-
| '''<s>Guillaume</s>'''
+
| Guillaume
| '''<s>2020-05-21</s>'''
+
| 2020-10 and [[Board/Minutes/2021-03|2021-03-26]]
| '''Done'''
+
|
| '''<s>to relay the feedback we received from our pro-bono lawyer about the draft LC agreement to OSM US.</s>'''
+
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
| '''<s>Meeting</s>'''
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
|[[Local_Chapters|'''<s>Local Chapters</s>''']]
+
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| <s>'''Guillaume'''</s>
+
| Guillaume
| <s>'''2020-05-06'''</s>
+
| 2020-10
|'''[https://lists.openstreetmap.org/pipermail/osmf-talk/2020-July/006973.html Done]'''
+
|
| <s>'''to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for.'''</s>
+
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
| <s>'''Meeting'''</s>
+
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| <s>'''S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]'''</s>
+
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
|-
| <s>'''Guillaume'''</s>
 
  +
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG)
| <s>'''2020-03'''</s>
+
| 2020-10
| '''Done'''
+
|
| <s>'''to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses).'''</s>
+
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
''#2020-06: [[Advisory_Board/Minutes/2020-06-22|online meeting]] with four of the six Corporate Members of the Advisory Board about attribution.'''''</s>
+
| S2S 2020
| <s>'''S2S 2020'''</s>
+
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| <s>'''"Attribution"'''</s>
 
 
|-
 
|-
| Guillaume
 
  +
| Guillaume with Michelle ''(OSMF accountant)''
| 2020-07-16 chat
+
| 2020-10
 
|
 
|
| to prepare a document explaining funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD) and ask for community feedback. ''[Topic: Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)]''
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
''#2020-05: In progress''
 
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
| Meeting
 
  +
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
| Funding of projects used in core infrastructure
 
  +
|-
  +
| Guillaume with Amanda
  +
| 2020-10
  +
|
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
  +
|-
  +
| Guillaume with Mikel
  +
| 2020-10
  +
|
  +
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>
  +
''# 2020-11 In progress.''<br>
  +
''# 2020-12 Done but decision to keep open for administration.''
  +
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
  +
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
|-
 
|-
 
| Guillaume/Allan
 
| Guillaume/Allan
Line 83: Line 131:
 
|
 
|
 
| to move forward on proposal / scope out fundraising structure.
 
| to move forward on proposal / scope out fundraising structure.
''#2020-05: In progress''
+
''#2020-05 In progress.''
 
| S2S 2020
 
| S2S 2020
 
| Finance
 
| Finance
 
|-
 
|-
 
| Guillaume
 
| Guillaume
| 2020-03
 
  +
| [[Board/Minutes/2020-08|2020-08-27]]
  +
|
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution.
  +
| Meeting
 
|
 
|
| to ping MWG/self-ping about status on membership prerequisites and transparency.
 
  +
|-
''#2020-06: In progress''
 
  +
| Guillaume
| S2S 2020
 
  +
| [[Board/Minutes/2020-08|2020-08-27]]
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
  +
|
  +
| [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms.
  +
| Meeting
  +
|
  +
|-
  +
| <s>Guillaume</s>
  +
| <s>2020-03</s>
  +
| Done - Will ping again
  +
| <s>to ping MWG/self-ping about status on membership prerequisites and transparency.</s>
  +
<s>''#2020 Jun, Jul: In progress.'' </s>
  +
  +
<s>''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''</s>
  +
| <s>[[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]</s>
  +
| <s>"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"</s>
 
|-
 
|-
 
| Guillaume (Taken up 2020-02. Previously: Board)
 
| Guillaume (Taken up 2020-02. Previously: Board)
 
| 2019-07
 
| 2019-07
| Updated
 
  +
|
| to decide on next steps regarding an email service for OSMF.
+
| to decide on next steps regarding an email service for OSMF.
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
+
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
+
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
+
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
+
''#2020-07: no action reported.''
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''
 
 
| email
 
| email
 
| FOSS policy
 
| FOSS policy
 
|-
 
|-
| <s>'''Joost'''</s>
+
| '''<s>Jean-Marc</s>'''
| <s>'''2020-03'''</s>
+
| '''<s>[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|2021-07-16]]</s>''' ''(board chat)''
| '''On LCCWG'''
 
| <s>'''to ask LCC WG for timeline on their outreach.'''</s>
 
<s>''#2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up.'' </s>
 
 
''#2020-06-25: In Clifford's action item list. Joost to send a reminder.''
 
| <s>'''S2S 2020'''</s>
 
| <s>'''LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"'''</s>
 
|-
 
| <s>'''Joost (Taken up 2020-02)'''</s>
 
| <s>'''2019-07'''</s>
 
 
| '''Done'''
 
| '''Done'''
| <s>'''to follow up on the OpenStreetCam domain.'''</s>
 
  +
| '''<s>to talk to the [[Licensing_Working_Group|Licensing Working Group]].</s>'''
''#2020-05: They will give us the new name before announcing and they are doing some brainstorming.''
 
  +
| '''<s>Meeting</s>'''
''#2020-06: The initial plan was to let us know the new name before SotM.
 
  +
| '''<s>Attribution guidelines</s>''
| <s>''' email'''</s>
 
| <s>'''LWG'''</s>
 
 
|-
 
|-
| Joost
 
  +
| '''<s>Jean-Marc</s>'''
| 2020-06-25
 
  +
| '''<s>[[Board/Minutes/2021-07-16#Professor_Mocnik.27s_request_to_analyze_IP_addresses|2021-07-16]]</s>''' ''(board chat)''
|
 
  +
| '''New and done'''
| to consolidate feedback regarding the [[Local_Chapters/Applications/Argentina| Argentina Local Chapter application]], have chat with Asociación Civil Geolibres (Argentina) and then come back to the
 
  +
| '''<s>[[Board/Minutes/2021-07-16#Professor_Mocnik.27s_request_to_analyze_IP_addresses|to talk]] to professor Mocnik and enquire about work load for board members if they do the analysis and data aggregation.</s>'''
| [[Board/Minutes/2020-06|Meeting]]
 
  +
| '''<s>Meeting</s>'''
| [[Local Chapters]]
 
  +
| '''<s>Privacy - request to analyse IP addresses</s>''
 
|-
 
|-
| Joost
 
  +
| <s>Jean-Marc</s>
| 2020-05-11
 
  +
| <s>[[Board/Minutes/2021-06-11#MapUganda_local_chapter_application_-_current_status|2021-06-11]] (board chat)</s>
| Un-paused
 
  +
| '''Done''
| to process the[[Local_Chapters/Applications/United_States| OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)</s>
 
  +
| <s>[[Board/Minutes/2021-06-11#MapUganda_local_chapter_application_-_current_status|to email]] MapUganda regarding their [[Local_Chapters|Local Chapter]] application.</s>
<s>''#2020-05: On hold till finalisation of the updated LC agreement.</s> (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised)''
 
  +
| <s>'Meeting</s>
| email
 
  +
| <s>Local Chapters</s>
| [[Local Chapters]]
 
 
|-
 
|-
| Joost<s>/Heather</s>
 
  +
| Jean-Marc
| 2019-10-16
 
  +
| [[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]] ''(board chat)''
| On hold
 
  +
|
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook|Facebook attribution]].
 
  +
| [[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [https://wiki.openstreetmap.org/wiki/ID iD] developer.<br>
''#2020-05: On hold till the update of the attribution guidelines''
 
 
| Meeting
 
| Meeting
| Facebook
 
  +
| [https://wiki.openstreetmap.org/wiki/ID iD]
 
 
|-
 
|-
| Joost
 
  +
| Jean-Marc
| 2018-12-28
 
  +
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]] ''(board chat)''
|
+
|
| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].
+
| [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting.
''#2020-May & Jun: No news.''
+
| Meeting
| email
+
| Hiring a Senior site reliability engineer.
|[[Local Chapters]]
 
 
|-
 
|-
| Joost
 
  +
| Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
| 2019-07-23
 
  +
| 2020-03
 
|
 
|
| to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020-05: Almost ready for final review by board and local community/membership''
 
| email
 
| [[Local Chapters]]
 
|-
 
| Joost
 
| 2019-08-23
 
 
|
 
|
| to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].
 
  +
* Scope out possible scenarios for possible paid staff, including risks
''#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon.''
 
  +
* Personnel committee:
''#2020-06-25: Rory, Mikel and Dorothea offered to help.''
 
  +
** structured way of working with Dorothea.
| email
 
  +
** Concern about confidentiality /HR issues.
| [[Local Chapters]]
 
  +
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
  +
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
  +
| S2S 2020
  +
| "Hiring"
 
|-
 
|-
| Joost
+
|<s>Joost</s>
| 2019-09-19
+
| [[Board/Minutes/2020-08|2020-08-27]]
| On hold
 
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
| [[Local Chapters]]
 
|-
 
| Joost
 
| 2020-01-20
 
| Updated
 
| to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
 
 
''#2020-06-25: Mikel to help.''
 
''#2020-07: Dorothea emailed about 2019 financial report.''
 
| email
 
| [[Local Chapters]]
 
|-
 
| Joost (Taken up 2020-02)
 
| 2019-06
 
|
 
| <s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL.
 
''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>
 
''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
| email
 
| LWG
 
|-
 
| Mikel
 
| 2020-07-16 chat
 
 
|
 
|
| to write a companion document regarding funding iD and run it by the board and Quincy Morgan (iD dev).
 
  +
| [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
 
| Meeting
 
| Meeting
| iD
 
  +
| Membership
 
|-
 
|-
| Mikel
+
| '''<s>Mikel</s>'''
| 2020-05-06
+
| '''<s>[[Board/Minutes/2021-06#Engineering_Working_Group|2021-06]]</s>'''
|
+
| '''New and done'''
| to set-up call of board members with Facebook people.
+
| '''<s>[[Board/Minutes/2021-06#Engineering_Working_Group|to communicate]] with the [[Engineering_Working_Group|Engineering Working Group]] (EWG) regarding making revisions to their charter.</s>'''
''#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook.''
+
| '''<s>Meeting</s>'''
| Meeting
+
| '''<s>[[Engineering_Working_Group|Engineering Working Group]] restart</s>'''
| Attribution
 
 
|-
 
|-
 
| Mikel
 
| Mikel
| 2020-03
+
| 2020-10
|
+
|
| to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
+
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
  +
''# 2020-11 Asked to join CWG to work on it. # 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.''
 
| S2S 2020
 
| S2S 2020
| "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
  +
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|-
| Mikel with help of Allan, Joost, Tobias
 
  +
| <s>Mikel</s>
| 2020-03
+
| <s>2020-10</s>
  +
| '''Done'''
  +
| <s>to extend "donate time" project to companies.</s><br> ''# 2021-06: People from Microsoft working as interim [https://wiki.openstreetmap.org/wiki/ID iD] maintainers. To be removed.''
  +
| <s>S2S 2020</s>
  +
| <s>[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]</s>
  +
|-
  +
| Mikel with help of Amanda and Allan
  +
| 2020-10
 
|
 
|
|
 
  +
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
** structured way of working with Dorothea
 
** Concern about confidentiality /HR issues
 
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
 
 
| S2S 2020
 
| S2S 2020
| "Hiring"
 
  +
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
|-
 
| Mikel
 
| 2020-01-30
 
|
 
|[[Board/Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board.
 
''#2020-05: In progress.''
 
| meeting
 
| Rules of order
 
 
|-
 
|-
 
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
| Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
| 2019-05-18
 
| 2019-05-18
 
|
 
|
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
+
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
''#2020-02: Mikel plans to circulate to people in Ruby community.''<br>
+
''#2020-02: Mikel plans to circulate to people in Ruby community.''
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''<br>
+
''#2020-06-25: Will start fresh.''<br>
+
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
  +
  +
''#2020-06-25: Will start fresh.''
  +
  +
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
| F2F 2019
 
| F2F 2019
 
| GDPR
 
| GDPR
 
|-
 
|-
| Mikel/Joost
+
| Mikel<s>/Joost</s>
 
| 2019-05-18
 
| 2019-05-18
 
|
 
|
| to document working group practices, draft WG “rules of order".
+
| to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
| F2F 2019
 
| F2F 2019
| WGs
 
|-
 
| Paul, Tobias and Guillaume
 
| 2020-06-25
 
 
|
 
|
| [[Board/Minutes/2020-06#Funding_for_OSM-related_projects|to draft a proposal]] for rebirth of [[Engineering_Working_Group|Engineering Working Group]] (EWG), to be looked at the next meeting.
 
| Meeting
 
| EWG
 
 
|-
 
|-
| <s>'''Paul'''</s>
+
| <s>Tobias</s>
| <s>'''2020-03'''</s>
+
| <s>[[Board/Minutes/2021-06#Approve_and_publish_the_Attribution_Guidelines|2021-06]]</s>
 
| '''Done'''
 
| '''Done'''
| <s>'''to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org.'''</s>
 
  +
| <s>to ask the [[Licensing_Working_Group|Licensing Working Group]] (LWG) to publish the [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2021v0.9 adopted attribution guidelines].</s> ''# 2021-06 Done.''
''#2020-05: Completed - Paul to double check as first email might have not been sent correctly.''
 
  +
| <s>Meeting</s>
| <s>'''S2S 2020'''</s>
+
| <s>Attribution guidelines</s>
| <s>'''"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"'''</s>
 
 
|-
 
|-
| Paul
 
  +
| '''Tobias'''
| 2018-04-19
 
  +
| '''[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|2021-07-16]]''' ''(board chat)''
|
 
  +
| '''New'''
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
 
  +
| '''to ping Dermot McNally about the publication of the [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2021v0.9 adopted attribution guidelines] by the [[Licensing_Working_Group|Licensing Working Group]].'''
''#2020-05: Help on this is welcome.''
 
  +
| '''Meeting'''
| Meeting
 
  +
| '''Attribution guidelines'''
| FOSS policy
 
 
|-
 
|-
| <s>'''Paul and Guillaume'''</s>
 
  +
| '''Tobias'''
| <s>'''2020-05-06'''</s>
 
  +
| '''[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|2021-07-16]]''' ''(board chat)''
| '''Done'''
+
| '''New'''
| <s>'''to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language.'''</s>
+
| '''[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|to update]] the OSM wiki after the guidelines are formally published.'''
| <s>'''Meeting'''</s>
+
| '''Meeting'''
| <s>'''Attribution'''</s>
+
| '''Attribution guidelines'''
 
|-
 
|-
| Rory
 
  +
| <s>Tobias</s>
| 2020-03
+
| <s>2020-10</s>
|
+
| '''Email sent'''
| to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).
+
| <s>to email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.</s><br>
| S2S 2020
+
''<s># email sent in 2020-12, LWG said it is blocked by the attribution guidelines.</s>''<br>
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
+
''<s># issue raised again in 2021-06</s>''
|-
+
| <s>S2S 2020
| <s>'''Tobias'''</s>
+
| <s>[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]</s>
| <s>'''2020-05-06'''</s>
 
| '''[[Hiring_Framework|Done]]''' ''([https://wiki.osmfoundation.org/w/index.php?title=Hiring_Framework&oldid=7393 link to version])''
 
| <s>'''to create first draft on hiring policy that the board will comment on.'''</s>
 
| <s>'''Meeting'''</s>
 
| <s>'''S2S 2020 [[Board/Minutes/2020-03-F2F#Hiring_.28Joost.2C_Paul.2C_Rory.2C_Tobias.29|"Hiring"]]'''</s>
 
|-
 
| <s>'''Tobias'''</s>
 
| <s>'''2020-05-21'''</s>
 
| '''Done'''
 
| <s>'''to consult Working Groups on whether there should be a Conflict of Interest policy for WGs and committees and what changes have to be made to the board CoI policy to make it applicable to these groups.'''</s>
 
''#2020-06-25: Taken up by Tobias.''
 
 
''#2020-07: Feedback is being collected.''
 
| <s>'''Meeting'''</s>
 
| <s>'''Conflict of Interest'''</s>
 
|-
 
| Tobias
 
| 2020-03
 
|
 
| to keep the takeover/AoA change topic moving.
 
''#2020-05: 3 related topics added to the 2020-05 agenda.''
 
| S2S 2020
 
| "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|}
 
 
=== Action items from past board members ===
 
 
{| class="wikitable sortable"
 
! Name of past board member
 
! Date
 
!Status
 
! Action item and status
 
! Source
 
! Related to
 
|-
 
| <s>Heather</s>
 
| 2018-12-20
 
|
 
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]].
 
''# Was Peter's. Assigned to Heather on 2018-12-20.''
 
| meeting
 
| Activism
 
|-
 
| <s>Kate</s>
 
| 2019-05-18
 
|
 
| to write Administrative Assistant's job description.
 
''# Possibly completed.''
 
| F2F 2019
 
| Admin. Assistant
 
|-
 
|<s>Kate</s>
 
| 2018-12-20
 
|
 
| [[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data Working Group]] to see if there's anything further the board can do to support them.
 
| meeting
 
| DWG
 
|-
 
| <s>Kate</s>
 
| 2018-02-15
 
|
 
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
 
| meeting
 
| OWG
 
|-
 
| <s>Kate</s>
 
| 2018-01-18
 
|
 
| [[Board/Minutes/2018-01-18#Taking_a_stand|to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan.
 
| meeting
 
| Communication
 
 
|-
 
|-
 
|}
 
|}

Latest revision as of 13:58, 29 July 2021

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

  • Items in bold are new (arose during ~ past month).
  • Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
Name Date Status Action item and status Source Related to
Board Set on 2021-01 for 2022-01 future agenda item to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms Board OSM wiki: Software dispute resolution panel
Board 2021-04 to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4). Takeover protection
Allan 2021-05-14 List done. to create a list of requirements for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.
2021-06: Done. General issue of moving OSMF out of the UK: work in progress
Meeting Moving OSMF out of the UK
Amanda 2020-07-16 (board chat) New and done to send note to the Microgrants committee and ask them to get all reports this month, get them on the OSM wiki and submit a final report and recommendations for any changes to the microgrants program. Meeting Microgrants
Amanda 2020-07-16 (board chat) New and done 'to create a circular on the Opensnowmap trademark licence application. Meeting Trademarks
Amanda 2020-07-16 (board chat) New and done 'to contact the Advisory Board about the suggestion by some Local Chapters to have their boards cc'ed on Advisory Board and other OSMF communications. Meeting Advisory Board
Amanda 2021-03-26 Updated to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months.
# 2021-07 On the agenda.
Meeting Moderation subcommittee
Amanda 2021-03 to upgrade all Local Chapters to current Local Chapter agreement.

# 2021-05 In progress

Local Chapters
Amanda 2020-03 HOT trademark grant

# 2021-05 In progress

Guillaume 2021-05 to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. Meeting Take-over protection
Guillaume 2020-10 and 2021-03-26 to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. screen-to-screen 2020-10 2021 budget
Guillaume 2020-10 to ask Working Groups (WGs) if they want to update their [budget] numbers. screen-to-screen 2020-10 2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) 2020-10 to announce ahead of time that we're going to look at a budget. S2S 2020 2021 budget
Guillaume with Michelle (OSMF accountant) 2020-10 to consider breaking up State of the Map [numbers] by year. screen-to-screen 2020-10 2021 budget
Guillaume with Amanda 2020-10 to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.
# Lawyer is sick.
screen-to-screen 2020-10 Articles of association
Guillaume with Mikel 2020-10 to work on plan on how the money will be collected.

# 2020-11 In progress.
# 2020-12 Done but decision to keep open for administration.

screen-to-screen 2020-10 OSMF fundraising
Guillaume/Allan 2020-03 to move forward on proposal / scope out fundraising structure.

#2020-05 In progress.

S2S 2020 Finance
Guillaume 2020-08-27 to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Meeting
Guillaume 2020-08-27 to check on what a move to the EU would mean for contributor terms. Meeting
Guillaume 2020-03 Done - Will ping again to ping MWG/self-ping about status on membership prerequisites and transparency.

#2020 Jun, Jul: In progress.

#2020-Aug: In touch with John Goldberg (CiviCRM consultant).

screen-to-screen 2020-10 "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board) 2019-07 to decide on next steps regarding an email service for OSMF.

#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.
#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.
#2020-06-25: See "reportage".
#2020-07: no action reported.

email FOSS policy
Jean-Marc 2021-07-16 (board chat) Done to talk to the Licensing Working Group. Meeting 'Attribution guidelines
Jean-Marc 2021-07-16 (board chat) New and done to talk to professor Mocnik and enquire about work load for board members if they do the analysis and data aggregation. Meeting 'Privacy - request to analyse IP addresses
Jean-Marc 2021-06-11 (board chat) 'Done to email MapUganda regarding their Local Chapter application. 'Meeting Local Chapters
Jean-Marc 2021-05-14 (board chat) to start recruitment for an iD developer.
Meeting iD
Jean-Marc 2021-05-14 (board chat) to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting. Meeting Hiring a Senior site reliability engineer.
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias) 2020-03
  • Scope out possible scenarios for possible paid staff, including risks
  • Personnel committee:
    • structured way of working with Dorothea.
    • Concern about confidentiality /HR issues.
    • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.

# 2020-09 Draft Personnel Committee charter.
# 2020-09 Personnel commitee.
# 2020-10 on agenda.

S2S 2020 "Hiring"
Joost 2020-08-27 to draft a proposal regarding further reform of the membership.
# 2021-02-12 one part done.
Meeting Membership
Mikel 2021-06 New and done to communicate with the Engineering Working Group (EWG) regarding making revisions to their charter. Meeting Engineering Working Group restart
Mikel 2020-10 to write draft about Operations Working Group (OWG) and work with Paul.
#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.

# 2020-11 Asked to join CWG to work on it. # 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.

S2S 2020 Improving member and volunteer recruiting
Mikel 2020-10 Done to extend "donate time" project to companies.
# 2021-06: People from Microsoft working as interim iD maintainers. To be removed.
S2S 2020 Improving member and volunteer recruiting
Mikel with help of Amanda and Allan 2020-10 to revitalise the Diversity and Inclusion Special Committee. S2S 2020 Wrap-up session
Mikel (Taken up 2020-02) (was: Frederik/Heather) 2019-05-18 to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).

#2020-02: Mikel plans to circulate to people in Ruby community.

#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.

#2020-06-25: Will start fresh.

#2020-07-30: Guillaume spoke with someone who was vaguely interested.

F2F 2019 GDPR
Mikel/Joost 2019-05-18 to document Working Group practices, draft Working Group “rules of order".

#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.

F2F 2019
Tobias 2021-06 Done to ask the Licensing Working Group (LWG) to publish the adopted attribution guidelines. # 2021-06 Done. Meeting Attribution guidelines
Tobias 2021-07-16 (board chat) New to ping Dermot McNally about the publication of the adopted attribution guidelines by the Licensing Working Group. Meeting Attribution guidelines
Tobias 2021-07-16 (board chat) New to update the OSM wiki after the guidelines are formally published. Meeting Attribution guidelines
Tobias 2020-10 Email sent to email the Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.

# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.
# issue raised again in 2021-06

S2S 2020 Make progress on attribution guidelines and enforcement