Difference between revisions of "Board/Action Items"

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Board action items experimentally moved to [[osm:Foundation/Board_action_items|the OSM wiki]] (2022-05).
The list is sortable and contains items that did not arise from board meetings. Incomplete.
 
 
*Items in bold are new ''(arose during ~ past month).''
 
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
 
 
{| class="wikitable sortable"
 
!Name
 
!Date
 
!Status
 
!Action item and status
 
!Source
 
!Related to
 
|-
 
|Allan
 
|2020-03
 
|Updated
 
|to reach out to FOSS community for expertise/experience in software governance.
 
''#2020-May,Jun,Jul: In progress. One good conversation. #2020-Aug: In contact with Gunner.''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement"
 
|-
 
|Guillaume/Allan
 
|2020-03
 
|
 
|to move forward on proposal / scope out fundraising structure.
 
''#2020-05: In progress''
 
|S2S 2020
 
|Finance
 
|-
 
|Guillaume
 
|2020-08-27
 
|
 
|to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.
 
|Meeting
 
|
 
|-
 
|Guillaume
 
|2020-08-27
 
|
 
|to check on what a move to the EU would mean for contributor terms.
 
|Meeting
 
|
 
|-
 
|Guillaume
 
|2020-03
 
|
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
 
''#2020 Jun, Jul: In progress''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|Guillaume (Taken up 2020-02. Previously: Board)
 
|2019-07
 
|
 
|to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''
 
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''
 
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''
 
 
''#2020-07: no action reported.''
 
|email
 
|FOSS policy
 
|-
 
|Joost
 
|2020-08-27
 
|
 
|to communicate result of infrastructure circular.
 
|Meeting
 
|
 
|-
 
|Joost
 
|2020-08-27
 
|
 
|to draft a proposal regarding further reform of the membership.
 
|Meeting
 
|Membership
 
|-
 
|<s>Joost</s>
 
|<s>2020-06-25</s>
 
|Done
 
|<s>to consolidate feedback regarding the [[Local_Chapters/Applications/Argentina| Argentina Local Chapter application]], have chat with Asociación Civil Geolibres (Argentina) and then come back to the board. Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-May/006786.html membership] and [https://lists.openstreetmap.org/pipermail/talk-ar/2020-May/001734.html local] consultation.</s>
 
|[[Board/Minutes/2020-06|<s>Meeting</s>]]
 
|[[Local Chapters|<s>Local Chapters</s>]]
 
|-
 
|Joost
 
|2020-05-11
 
|Updated
 
|to process the [[Local_Chapters/Applications/United_States|OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)</s><s>''#2020-05: On hold till finalisation of the updated LC agreement.''</s>'' (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised)''. Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007172.html membership] and [https://lists.openstreetmap.org/pipermail/talk-us/2020-August/020484.html local] consultation.
 
|email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2018-12-28
 
|
 
|to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].
 
''#2020-May & Jun: No news.''
 
| email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2019-07-23
 
|
 
|to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020 May & Jul: Almost ready for final review by board and local community/membership''
 
|email
 
|[[Local Chapters]]
 
|-
 
|<s>Joost</s>
 
|<s>2019-08-23</s>
 
|Done
 
|<s>to process the [[Local_Chapters/Applications/Oceania|OSGeo Oceania Local Chapter application]].</s>
 
''<s>#2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon. #2020-06-25: Rory, Mikel and Dorothea offered to help. # Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007054.html membership] and local consultation.</s>''
 
|<s>email</s>
 
|[[Local Chapters|<s>Local Chapters</s>]]
 
|-
 
|Joost
 
|2019-09-19
 
|On hold
 
|to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2020-01-20
 
|Updated
 
|to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''
 
 
''#2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.''
 
|email
 
|[[Local Chapters]]
 
|-
 
|Joost (Taken up 2020-02)
 
|2019-06
 
|
 
|<s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL. ''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s>''[[Board/Minutes/2019-10-16#Attribution_by_Facebook|#2019-10: The decision seems to be]] to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
 
|email
 
|LWG
 
|-
 
|<s>'''Mikel'''</s>
 
|<s>'''2020-07-30'''</s>
 
|'''Done'''
 
|<s>'''to ask for community feedback with the intention on voting on the Advisory Board split during the August meeting.'''</s>
 
|<s>'''Meeting'''</s>
 
|<s>'''Advisory Board'''</s>
 
|-
 
|<s>Mikel</s>
 
|<s>2020-05-06</s>
 
|
 
|<s>to set-up call of board members with Facebook people.</s>
 
''<s>#2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook. #2020-07: No action to report</s>. #2020-08 To be removed.''
 
|<s>Meeting</s>
 
|<s>Attribution</s>
 
|-
 
|Mikel
 
|2020-03
 
|
 
|to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
''#2020-07: No action to report.''
 
|-
 
|Mikel with help of Allan, Joost, Tobias
 
| 2020-03
 
|
 
|
 
*Scope out possible scenarios for possible paid staff, including risks
 
*Personnel committee:
 
**structured way of working with Dorothea
 
**Concern about confidentiality /HR issues
 
**Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation
 
| S2S 2020
 
| "Hiring"
 
|-
 
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
|2019-05-18
 
|
 
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
|F2F 2019
 
| GDPR
 
|-
 
|Mikel/Joost
 
| 2019-05-18
 
|
 
|to document working group practices, draft WG “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
|F2F 2019
 
|WGs
 
|-
 
|<s>'''Paul, Tobias and Guillaume'''</s>
 
|<s>'''2020-06-25'''</s>
 
|'''Done'''
 
|<s>'''[[Board/Minutes/2020-06#Funding_for_OSM-related_projects|to draft a proposal]] for rebirth of [[Engineering Working Group]] (EWG), to be looked at the next meeting.'''</s>
 
|<s>'''Meeting'''</s>
 
|<s>'''EWG'''</s>
 
|-
 
|Paul
 
|2018-04-19
 
|Updated
 
|to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
 
''#2020-05: Help on this is welcome. #2020-08: To be sent to FOSS committee.''
 
|Meeting
 
|FOSS policy
 
|-
 
|Rory
 
| 2020-03
 
|Updated
 
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|Tobias
 
| 2020-03
 
|Updated
 
|to keep the takeover/AoA change topic moving.
 
''#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome. #2020-08 Topic on the agenda.''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|}
 
 
*
 

Latest revision as of 19:11, 2 May 2022

Board action items experimentally moved to the OSM wiki (2022-05).