Difference between revisions of "Board/Action Items"

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Board action items experimentally moved to [[osm:Foundation/Board_action_items|the OSM wiki]] (2022-05).
The list is sortable and contains items that did not arise from board meetings. Incomplete.
 
 
*Items in bold are new ''(arose during ~ past month).''
 
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
 
 
{| class="wikitable sortable"
 
!Name
 
!Date
 
!Status
 
!Action item and status
 
!Source
 
!Related to
 
|-
 
| Board
 
| 2020-10
 
|
 
| to approve budget
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Board
 
| 2020-10
 
|
 
| to set post-election timeline
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| Board capacity and sustainability]]
 
|-
 
| Allan
 
| 2020-10
 
|
 
| to start online document with questions to the [[Data_Working_Group| Data Working Group]] (DWG) about what their implementation could look like with intention to send in 1 week.
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Creating_software_dispute_resolution_panel| Software dispute resolution panel]]
 
|-
 
| Allan
 
| 2020-10
 
|
 
| to send reminder to [[Licensing_Working_Group| Licensing Working Group]] (LWG) about waiting for the signed [https://wiki.osmfoundation.org/w/images/a/a0/OSMF_NDA_201812066.pdf non-disclosure agreements] (NDAs) to share OSMF pro-bono lawyer's feedback.
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
|-
 
| Allan with Rory
 
| 2020-10
 
|
 
| to work on communicating the [[Articles_of_Association| Articles of Association]] (AoA) change ideas to the membership
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
| Allan
 
| 2020-10
 
|
 
| to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|Allan
 
|2020-03
 
|
 
|to reach out to FOSS community for expertise/experience in software governance.
 
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
 
''#2020-Aug: In contact with Gunner.''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement"
 
 
|-
 
| Guillaume with Paul
 
| 2020-10
 
|
 
| to spend a maximum of three hours talking to lawyers
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Brexit]]
 
|-
 
| Guillaume
 
| 2020-10
 
|
 
| to draft new copy of personnel committee charter
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Managing_staff_-_what_questions_need_to_be_resolved| Managing staff]]
 
|-
 
| Guillaume
 
| 2020-10
 
|
 
| to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume
 
| 2020-10
 
|
 
| to ask [[Working_Groups|Working Groups]] (WGs) if they want to update their [budget] numbers
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication_Working_Group|Communication Working Group]] (CWG)
 
| 2020-10
 
|
 
| to announce ahead of time that we're going to look at a budget
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume with Michelle ''(OSMF accountant)''
 
| 2020-10
 
|
 
| to consider breaking up [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume with Rory
 
| 2020-10
 
|
 
| to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer [for feedback]
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
| Guillaume with Mikel
 
| 2020-10
 
|
 
| to work on plan on how the money will be collected
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
|-
 
| Guillaume with Paul
 
| 2020-10
 
|
 
| to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
|-
 
|Guillaume/Allan
 
|2020-03
 
|
 
|to move forward on proposal / scope out fundraising structure.
 
''#2020-05: In progress''
 
|S2S 2020
 
|Finance
 
|-
 
|Guillaume
 
|2020-08-27
 
|
 
|to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.
 
|Meeting
 
|
 
|-
 
|Guillaume
 
|2020-08-27
 
|
 
|to check on what a move to the EU would mean for contributor terms.
 
|Meeting
 
|
 
|-
 
|Guillaume
 
|2020-03
 
|
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
 
''#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|Guillaume (Taken up 2020-02. Previously: Board)
 
|2019-07
 
|
 
|to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''<br>
 
''#2020-07: no action reported.''
 
|email
 
|FOSS policy
 
|-
 
| Joost
 
| 2020-10
 
|
 
| to develop numbers on country breakdown in current membership, vs prior year and vs country level participation
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
|Joost
 
|2020-08-27
 
|
 
|to draft a proposal regarding further reform of the membership.
 
|Meeting
 
|Membership
 
|-
 
|<s>Joost</s>
 
|<s>2020-05-11</s>
 
|Done
 
|<s>to process the [[Local_Chapters/Applications/United_States|OpenStreetMap United States Local Chapter application]], <s>after finalisation of the updated LC agreement. (2020-07 Done)''#2020-05: On hold till finalisation of the updated LC agreement. (2020-07: [[Local_Chapters/Template_agreement |Update of LC Agreement]] finalised). Application sent for [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-August/007172.html membership] and [https://lists.openstreetmap.org/pipermail/talk-us/2020-August/020484.html local] consultation.''</s> #2020-09 Voting during September meeting: Accepted.
 
|email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2018-12-28
 
|
 
|to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].
 
''#2020-May & Jun: No news.''
 
| email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2019-07-23
 
|
 
|to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].
 
''#2020 May & Jul: Almost ready for final review by board and local community/membership''
 
|email
 
|[[Local Chapters]]
 
|-
 
|Joost
 
|2019-09-19
 
|
 
|to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].
 
''#2020-05: They need to do some things first. It's in their backlog.''
 
| email
 
|[[Local Chapters]]
 
|-
 
|<s>Joost</s>
 
|<s>2020-01-20</s>
 
|Done
 
|<s>to process the [[Local_Chapters/Applications/Kosovo|Free Libre Open Source Software Kosova Local Chapter application]].
 
''#2020-05: New process, [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Applications/Kosovo draft application available on the OSM wiki for community feedback].''</s><br>
 
<s>''#2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.''</s><br>
 
''#2020-09 voting during September meeting: Accepted''
 
|<s>email</s>
 
|<s>[[Local Chapters]]</s>
 
|-
 
| Mikel
 
| 2020-10
 
|
 
| to write draft about [[Operations_Working_Group| Operations Working Group]] (OWG) and work with Paul
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
| Mikel
 
| 2020-10
 
|
 
| to extend "donate time" project to companies
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
| Mikel with help of Rory and Allan
 
| 2020-10
 
|
 
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]]
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|Mikel
 
|2020-03
 
|
 
|to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
 
''#2020-07: No action to report.''
 
|-
 
|Mikel with help of Allan, Joost, Tobias
 
| 2020-03
 
| Updated
 
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
** structured way of working with Dorothea
 
** Concern about confidentiality /HR issues
 
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation<br>
 
<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter]]<br>
 
''[[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]]''
 
| S2S 2020
 
| "Hiring"
 
|-
 
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
|2019-05-18
 
|
 
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
|F2F 2019
 
| GDPR
 
|-
 
|Mikel/Joost
 
| 2019-05-18
 
|
 
|to document working group practices, draft WG “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
|F2F 2019
 
|WGs
 
|-
 
| Paul with Guillaume
 
| 2020-10
 
|
 
| to spend a maximum of three hours talking to lawyers
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
 
|-
 
| Paul
 
| 2020-10
 
|
 
| to create version of [[Conflict_of_Interest_Policy|board Conflict of Interest]] (CoI) to be applicable to [[Working_Groups|Working Groups]] (WGs)
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Develop_plan_for_conflict_of_interest_on_Working_Groups|Develop plan for conflict of interest on Working Groups]]
 
|-
 
| Paul with Guillaume
 
| 2020-10
 
|
 
| to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
|-
 
| Paul
 
| 2020-10
 
|
 
| to collaborate with Tobias on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
| Paul
 
| 2020-10
 
|
 
| to take to email Reddit "Ask me Anything"
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|<s>Paul</s>
 
|<s>2018-04-19</s>
 
|
 
|<s>to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF.
 
''#2020-05: Help on this is welcome.</s> #2020-08: To be sent to FOSS committee.''
 
|<s>Meeting</s>
 
|<s>FOSS policy</s>
 
|-
 
| Rory
 
| 2020-10
 
|
 
| to reply to OSMF pro-bono lawyer's email on attribution guidelines
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
|-
 
| Rory
 
| 2020-10
 
|
 
| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[Articles_of_Association| Articles of Association]] (AoA) change
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
 
|-
 
| Rory
 
| 2020-10
 
|
 
| to ask OSMF pro-bono lawyer for wording for some of these changes
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
 
|-
 
|Rory
 
| 2020-03
 
|
 
|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
| Tobias with Paul
 
| 2020-10
 
|
 
| to collaborate on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
 
|-
 
|Tobias
 
| 2020-03
 
| Updated
 
|to keep the takeover/AoA change topic moving.
 
''<s>#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome.</s> #2020-08 and 2020-09 Topic on the agenda.'' <br> ''Consultation email about CoI sent - not many responses. Also 2020-09 agenda item.''
 
|S2S 2020
 
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
 
|-
 
|}
 

Latest revision as of 19:11, 2 May 2022

Board action items experimentally moved to the OSM wiki (2022-05).