Difference between revisions of "Board/Action Items"

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(+ 2020-11-12 mid-month meeting action items, other updates and formatting)
(Board action items experimentally moved to the OSM wiki.)
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Board action items experimentally moved to [[osm:Foundation/Board_action_items|the OSM wiki]] (2022-05).
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The list is sortable and contains items that did not arise from board meetings. Incomplete.
  
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*Items in bold are new ''(arose during ~ past month).''
  
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*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
  
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{| class="wikitable sortable"
  
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!Name
  
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!Date
  
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!Status
  
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!Action item and status
  
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!Source
  
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!Related to
  
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|-
  
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| '''Board'''
 
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| [[Board/Minutes/2020-11#Uganda_Local_Chapter_application:_status_report|2020-11-12]]
  
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| Updated
  
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| '''to read the updated [https://wiki.osmfoundation.org/w/images/2/2f/OSM_Uganda-Constitution_2020.pdf bylaws of OpenStreetMap Uganda], by the end of the week.'''<br> # On 2020-11 agenda.
  
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| Meeting
  
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| [[Local_Chapters/Applications/Uganda| Local Chapters]]
  
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|-
  
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| Board
  
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| 2020-10
  
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|
  
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| to approve budget
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  
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|-
  
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| Board
  
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| 2020-10
  
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|
  
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| to set post-election timeline
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| Board capacity and sustainability]]
  
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|-
  
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| '''Allan'''
  
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| [[Board/Minutes/2020-11|2020-11-12]]
  
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|
 
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| '''to contact Maps.me people.'''
  
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| Meeting
  
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|
 
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|-
  
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| '''Allan'''
  
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| [[Board/Minutes/2020-11|2020-11-12]]
  
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|
 
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| '''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].'''
  
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| Meeting
  
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| [[Local_Chapters/Applications/Applications/Poland| Local Chapters]]
  
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|-
  
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| <s>Allan</s>
  
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| <s>2020-10</s>
  
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| Done
  
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| <s>to start online document with questions to the [[Data_Working_Group| Data Working Group]] (DWG) about what their implementation could look like with intention to send in 1 week.</s>
  
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| <s>S2S 2020</s>
  
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| <s>[[Board/Minutes/2020-10-S2S/Creating_software_dispute_resolution_panel| Software dispute resolution panel]]</s>
  
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|-
  
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| <s>Allan</s>
  
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| <s>2020-10</s>
  
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| Done
  
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| <s>to send reminder to [[Licensing_Working_Group| Licensing Working Group]] (LWG) about waiting for the signed [https://wiki.osmfoundation.org/w/images/a/a0/OSMF_NDA_201812066.pdf non-disclosure agreements] (NDAs) to share OSMF pro-bono lawyer's feedback.</s>
  
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| <s>S2S 2020</s>
  
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| <s>[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]</s>
  
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|-
  
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| <s>Allan with Rory</s>
 
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| <s>2020-10
  
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| Done
  
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| <s>to work on communicating the [[Articles_of_Association| Articles of Association]] (AoA) change ideas to the membership
  
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| <s>S2S 2020
  
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| <s>[[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
  
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|-
  
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| Allan
  
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| 2020-10
  
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|
  
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| to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
  
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|-
  
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|Allan
  
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|2020-03
  
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|
  
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|to reach out to FOSS community for expertise/experience in software governance.
  
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''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
  
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''#2020-Aug: In contact with Gunner.''
  
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|S2S 2020
  
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|"Taking stock of governance and identifying areas for improvement"
  
−  
−
|-
  
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| Guillaume with Paul
 
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| 2020-10
  
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|
  
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| to spend a maximum of three hours talking to lawyers
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Brexit]]
  
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|-
  
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| <s>Guillaume</s>
  
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| <s>2020-10</s>
  
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| Done
  
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| <s>to draft new copy of personnel committee charter</s> <br> ''# Done and on 2020-10 agenda.''
  
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| <s>S2S 2020</s>
  
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| <s>[[Board/Minutes/2020-10-S2S/Managing_staff_-_what_questions_need_to_be_resolved| Managing staff]]</s>
  
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|-
  
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| Guillaume
 
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| 2020-10
  
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|
  
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| to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  
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|-
  
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| Guillaume
 
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| 2020-10
  
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|
  
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| to ask [[Working_Groups|Working Groups]] (WGs) if they want to update their [budget] numbers
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  
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|-
  
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| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication_Working_Group|Communication Working Group]] (CWG)
 
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| 2020-10
  
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|
  
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| to announce ahead of time that we're going to look at a budget
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  
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|-
  
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| Guillaume with Michelle ''(OSMF accountant)''
 
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| 2020-10
  
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|
  
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| to consider breaking up [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
  
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|-
  
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| Guillaume with Rory
 
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| 2020-10
  
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| Updated
  
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| to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.<br> ''# Lawyer is sick.''
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
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|-
  
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| Guillaume with Mikel
 
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| 2020-10
  
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|
  
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| to work on plan on how the money will be collected
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
  
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|-
  
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| <s>Guillaume with Paul</s>
 
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| <s>2020-10</s>
 
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| Done.
  
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| <s>to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version</s>
 
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| <s>S2S 2020</s>
 
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| <s>[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]</s>
 
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|-
  
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|Guillaume/Allan
  
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|2020-03
  
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|
  
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|to move forward on proposal / scope out fundraising structure.
  
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''#2020-05: In progress''
  
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|S2S 2020
  
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|Finance
  
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|-
  
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|Guillaume
  
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|2020-08-27
  
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|
  
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|to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.
  
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|Meeting
  
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|
  
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|-
  
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|Guillaume
  
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|2020-08-27
  
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|
  
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|to check on what a move to the EU would mean for contributor terms.
  
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|Meeting
  
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|
  
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|-
  
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|Guillaume
  
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|2020-03
  
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|
  
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|to ping MWG/self-ping about status on membership prerequisites and transparency.
  
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''#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
  
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|S2S 2020
  
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|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
  
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|-
  
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|Guillaume (Taken up 2020-02. Previously: Board)
  
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|2019-07
  
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|
  
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|to decide on next steps regarding an email service for OSMF.
  
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''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
  
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''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
  
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''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]"''<br>
  
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''#2020-07: no action reported.''
  
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|email
  
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|FOSS policy
  
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|-
  
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| '''Joost'''
  
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| [[Board/Minutes/2020-11|2020-11-12]]
  
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|
 
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| '''to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]] and then Allan and Paul to collaborate. '''
  
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| Meeting
  
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| [[Local_Chapters/Applications/Japan|Japan]]
 
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|-
  
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| '''Joost'''
  
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| [[Board/Minutes/2020-11|2020-11-12]]
  
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|
 
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| '''to send link of [https://wiki.openstreetmap.org/wiki/Foundation/Local_Chapters/Local_Chapters_Congress/2020 Local Chapter's Congress wikipage] to Allan. '''
  
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| Meeting
  
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| [[Local_Chapters_and_Communities_Working_Group|LCCWG]]
  
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|-
  
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| '''Joost'''
  
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| [[Board/Minutes/2020-11|2020-11-12]]
  
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|
 
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| '''to summarise Local Chapters [https://wiki.openstreetmap.org/wiki/Foundation/Surveys Survey] ''([https://wiki.openstreetmap.org/w/images/d/d9/2020_Local_Chapter_Survey.pdf copy of questions])'' at November public board meeting.'''
  
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| Meeting
  
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| [[Local_Chapters/Applications/| Local Chapters]]
  
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|-
  
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| '''Joost and Guillaume'''
  
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| [[Board/Minutes/2020-11|2020-11-12]]
  
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|
 
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| '''to set-up a pre-meeting with OECD.'''
  
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| Meeting
  
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|
 
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|-
  
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| Joost
  
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| 2020-10
  
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|
  
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| to develop numbers on country breakdown in current membership, vs prior year and vs country level participation.
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
  
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|-
  
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|Joost
  
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|2020-08-27
  
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|
  
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|to draft a proposal regarding further reform of the membership.
  
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|Meeting
  
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|Membership
  
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|-
  
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| Joost
  
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| 2018-12-28
  
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| Updated
  
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| to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>
  
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''#2020-May & Jun: No news.''<br>
  
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''#2020-11: On agenda.''
  
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| email
  
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|[[Local Chapters]]
  
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|-
  
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|Joost
  
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|2019-07-23
  
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|Updated
  
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|to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>
  
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''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br>
  
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''#2020 Nov: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''
  
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|email
  
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|[[Local Chapters]]
  
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|-
  
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| <s>Joost</s>
  
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| <s>2019-09-19</s>
  
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| Done
  
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| <s>to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]].</s>
  
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''#2020-05: They need to do some things first. It's in their backlog.''<br>
  
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''#2020-11: Voting on 2020-11 agenda.''
  
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| <s>email</s>
  
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| <s>[[Local Chapters]]</s>
  
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|-
  
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| Mikel
  
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| 2020-10
  
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| Updated
  
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| to write draft about [[Operations_Working_Group| Operations Working Group]] (OWG) and work with Paul. <br> ''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
  
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|-
  
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| Mikel
  
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| 2020-10
  
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|
  
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| to extend "donate time" project to companies.
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
  
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|-
  
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| Mikel with help of Rory and Allan
 
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| 2020-10
  
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|
  
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| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
  
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|-
  
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|Mikel
  
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|2020-03
  
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|
  
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|to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations.
  
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|S2S 2020
  
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|"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
  
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''#2020-07: No action to report.''
  
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|-
  
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|Mikel with help of Allan, Joost, Tobias
  
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| 2020-03
  
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| Updated
  
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|
 
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* Scope out possible scenarios for possible paid staff, including risks
  
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* Personnel committee:
  
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** structured way of working with Dorothea
  
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** Concern about confidentiality /HR issues
  
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** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation<br>
  
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''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter]]''<br>
  
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''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>
  
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''<nowiki>#</nowiki> 2020-10 on agenda.''
  
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| S2S 2020
  
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| "Hiring"
  
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|-
  
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|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
  
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|2019-05-18
  
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|
  
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|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
  
−
''#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.''
  
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|F2F 2019
  
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| GDPR
  
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|-
  
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|Mikel/Joost
  
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| 2019-05-18
  
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|
  
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|to document working group practices, draft WG “rules of order".
  
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''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
  
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|F2F 2019
  
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|WGs
  
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|-
  
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| Paul with Guillaume
 
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| 2020-10
  
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|
  
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| to spend a maximum of three hours talking to lawyers.
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]
  
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|-
  
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| Paul
  
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| 2020-10
  
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|
  
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| to create version of [[Conflict_of_Interest_Policy|board Conflict of Interest]] (CoI) to be applicable to [[Working_Groups|Working Groups]] (WGs).
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Develop_plan_for_conflict_of_interest_on_Working_Groups|Develop plan for conflict of interest on Working Groups]]
  
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|-
  
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| <s>Paul with Guillaume</s>
 
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| <s>2020-10</s>
  
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| Done
  
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| <s>to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version.</s>
  
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| <s>S2S 2020</s>
  
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| <s>[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]</s>
  
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|-
  
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| Paul
  
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| 2020-10
  
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|
  
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| to collaborate with Tobias on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
  
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|-
  
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| <s>Paul</s>
  
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| <s>2020-10</s>
  
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| Done
  
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| <s>to take to email Reddit "[https://www.reddit.com/r/openstreetmap/comments/jnijni/ask_us_anything_we_are_openstreetmap_foundation/ Ask me Anything]"</s>
  
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| <s>S2S 2020</s>
  
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| <s>[[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]</s>
  
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|-
  
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| <s>Rory </s>
  
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| <s>2020-10</s>
  
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| Updated
  
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| <s>to reply to OSMF pro-bono lawyer's email on attribution guidelines</s> <br> ''# Done, but lawyer sick.''
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
  
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|-
  
−
| Rory
 
−
| 2020-10
  
−
| Updated
  
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| to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[Articles_of_Association| Articles of Association]] (AoA) change. ''# 2020-10 lawyer sick.''
  
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| S2S 2020
  
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| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
  
−
|-
  
−
| Rory
 
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| 2020-10
  
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| Updated
  
−
| to ask OSMF pro-bono lawyer for wording for some of these changes. <br>''# 2020-10 lawyer sick.''
  
−
| S2S 2020
  
−
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]]
  
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|-
  
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|Rory
  
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| 2020-03
  
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|
  
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|to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.
  
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|S2S 2020
  
−
|"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
  
−
|-
  
−
| Tobias with Paul
  
−
| 2020-10
  
−
|
  
−
| to collaborate on emailing [[Licensing_Working_Group| Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement
  
−
| S2S 2020
  
−
| [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Attribution guidelines]]
  
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|-
  
−
| <s>Tobias</s>
  
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| <s>2020-03</s>
  
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| Done
  
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| <s>to keep the takeover/AoA change topic moving.</s>
  
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''<s>#2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome.</s> #2020-08 and 2020-09 Topic on the agenda.'' <br> ''Consultation email about CoI sent - not many responses. Also 2020-09 agenda item. 2020-10 Done.''
  
−
| <s>S2S 2020</s>
  
−
| <s>"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"</s>
  
−
|-
  
−
|}
  

Latest revision as of 19:11, 2 May 2022

Board action items experimentally moved to the OSM wiki (2022-05).

Retrieved from "https://wiki.osmfoundation.org/w/index.php?title=Board/Action_Items&oldid=9496"