Difference between revisions of "Board/Action Items"
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(Board action items experimentally moved to the OSM wiki.) Tag: Replaced |
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| + | Board action items experimentally moved to [[osm:Foundation/Board_action_items|the OSM wiki]] (2022-05). |
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| − | The list is sortable and contains items that did not arise from board meetings. Incomplete. |
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| − | |||
| − | *Items in bold are new ''(arose during ~ past month).'' |
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| − | *Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress". |
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| − | |||
| − | {| class="wikitable sortable" |
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| − | !Name |
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| − | !Date |
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| − | !Status |
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| − | !Action item and status |
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| − | !Source |
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| − | !Related to |
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| − | |- |
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| − | |<s>'''Board'''</s> |
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| − | |<s>'''2020-10'''</s> |
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| − | |'''To be removed''' |
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| − | |<s>'''to approve budget.'''</s> |
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| − | |<s>'''S2S 2020'''</s> |
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| − | |[[Board/Minutes/2020-10-S2S/2021_budget| <s>'''2021 budget'''</s>]] |
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| − | |- |
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| − | |<s>'''Board'''</s> |
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| − | |<s>'''2020-10'''</s> |
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| − | |'''To be removed''' |
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| − | |<s>'''to set post-election timeline.'''</s> |
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| − | |<s>'''S2S 2020'''</s> |
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| − | | [[Board/Minutes/2020-10-S2S/Board_capacity_and_sustainability| <s>'''Board capacity and sustainability'''</s>]] |
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| − | |- |
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| − | |'''<s>Allan</s>''' |
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| − | |<s>[[Board/Minutes/2020-11|'''2020-11-12''']]</s> |
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| − | |'''Done''' |
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| − | |'''<s>to contact Maps.me people.</s> <br>''# Done but not heard back.''''' |
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| − | |<s>'''Meeting'''</s> |
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| − | | |
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| − | |- |
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| − | |<s>'''Allan'''</s> |
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| − | |[[Board/Minutes/2020-11|<s>'''2020-11-12'''</s>]] |
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| − | |'''Done''' |
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| − | |<s>'''to look at [https://wiki.osmfoundation.org/wiki/File:OSMPL_articles-of-association_EN.pdf constitution of Stowarzyszenie OpenStreetMap Polska].'''</s> |
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| − | |<s>'''Meeting'''</s> |
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| − | |[[Local_Chapters/Applications/Applications/Poland| <s>'''Local Chapters'''</s>]] |
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| − | |- |
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| − | |'''Allan''' |
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| − | |'''2020-10''' |
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| − | |'''Updated''' |
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| − | |'''<s>to circulate outline to rest of board members regarding</s> strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)''' |
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| − | ''# 2020-Dec: Draft circulated.'' |
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| − | |'''S2S 2020''' |
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| − | |'''[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]]'' and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]''''' |
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| − | |- |
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| − | |Allan |
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| − | |2020-03 |
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| − | | |
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| − | |to reach out to FOSS community for expertise/experience in software governance. |
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| − | ''#2020-May,Jun,Jul: In progress. One good conversation.''<br>''#2020-Aug: In contact with Gunner.'' |
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| − | |||
| − | ''# 2020-Dec: Continues.'' |
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| − | |S2S 2020 |
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| − | |"Taking stock of governance and identifying areas for improvement" |
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| − | |||
| − | |- |
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| − | | Guillaume with Paul |
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| − | | 2020-10 |
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| − | | |
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| − | | to spend a maximum of three hours talking to lawyers. |
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| − | | S2S 2020 |
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| − | |[[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Brexit]] |
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| − | |- |
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| − | | Guillaume |
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| − | | 2020-10 |
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| − | | |
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| − | | to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
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| − | |- |
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| − | | Guillaume |
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| − | | 2020-10 |
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| − | | |
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| − | | to ask [[Working Groups]] (WGs) if they want to update their [budget] numbers. |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
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| − | |- |
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| − | | Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG) |
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| − | | 2020-10 |
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| − | | |
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| − | | to announce ahead of time that we're going to look at a budget. |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
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| − | |- |
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| − | | Guillaume with Michelle ''(OSMF accountant)'' |
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| − | | 2020-10 |
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| − | | |
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| − | | to consider breaking up [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year. |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
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| − | |- |
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| − | | Guillaume with Rory |
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| − | | 2020-10 |
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| − | | |
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| − | | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.'' |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]] |
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| − | |- |
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| − | |'''Guillaume with Mikel''' |
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| − | |'''2020-10''' |
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| − | |'''Updated''' |
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| − | |'''to work on plan on how the money will be collected.<br>''# 2020-11 In progress.''''' |
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| − | '''''# 2020-12 Done but decision to keep open for administration.''''' |
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| − | |'''S2S 2020''' |
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| − | | [[Board/Minutes/2020-10-S2S/OSMF_fundraising|'''OSMF fundraising''']] |
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| − | |- |
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| − | |Guillaume/Allan |
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| − | |2020-03 |
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| − | | |
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| − | |to move forward on proposal / scope out fundraising structure. |
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| − | ''#2020-05 In progress.'' |
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| − | <br /> |
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| − | |S2S 2020 |
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| − | |Finance |
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| − | |- |
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| − | |Guillaume |
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| − | |2020-08-27 |
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| − | | |
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| − | |to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. |
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| − | |Meeting |
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| − | | |
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| − | |- |
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| − | |Guillaume |
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| − | |2020-08-27 |
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| − | | |
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| − | |to check on what a move to the EU would mean for contributor terms. |
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| − | |Meeting |
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| − | | |
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| − | |- |
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| − | |Guillaume |
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| − | |2020-03 |
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| − | | |
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| − | |to ping MWG/self-ping about status on membership prerequisites and transparency. |
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| − | ''#2020 Jun, Jul: In progress.'' |
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| − | |||
| − | ''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).'' |
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| − | |S2S 2020 |
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| − | |"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" |
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| − | |- |
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| − | |Guillaume (Taken up 2020-02. Previously: Board) |
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| − | |2019-07 |
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| − | | |
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| − | |to decide on next steps regarding an email service for OSMF. |
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| − | ''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br> |
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| − | ''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br> |
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| − | ''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br> |
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| − | ''#2020-07: no action reported.'' |
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| − | |email |
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| − | |FOSS policy |
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| − | |- |
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| − | | <s>'''Joost'''</s> |
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| − | | <s>[[Board/Minutes/2020-11|2020-11-12]]</s> |
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| − | | '''Done''' |
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| − | | '''<s>to brief Allan on [[Local_Chapters/Applications/Japan|Japan's reactivated Local Chapter application]]</s> and then Allan and Paul to collaborate. ''' <br>''# Kathleen Lu is directly in contact with OSMF Japan.'' |
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| − | | <s>Meeting</s> |
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| − | | <s>[[Local_Chapters/Applications/Japan|Japan]] </s> |
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| − | |- |
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| − | |Joost |
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| − | |2020-08-27 |
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| − | | |
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| − | |to draft a proposal regarding further reform of the membership. |
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| − | |Meeting |
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| − | |Membership |
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| − | |- |
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| − | |<s>'''Joost'''</s> |
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| − | |<s>'''2018-12-28'''</s> |
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| − | |'''Done''' |
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| − | |<s>'''to process the [[Local_Chapters/Applications/Uganda|OpenStreetMap Uganda Local Chapter application]].<br>'''</s> |
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| − | <s>'''''#2020-May & Jun: No news.''<br> |
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| − | ''#2020-Nov: On agenda.''<br> |
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| − | ''#2020-Dec: Local and membership consultation period ended.'''''</s> |
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| − | |<s>'''email'''</s> |
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| − | |[[Local Chapters|<s>'''Local Chapters'''</s>]] |
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| − | |- |
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| − | |<s>'''Joost'''</s> |
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| − | |<s>'''2019-07-23'''</s> |
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| − | |'''Done''' |
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| − | |<s>'''to process the [[Local_Chapters/Applications/Slovakia|FreeMap Slovakia Local Chapter application]].<br>'''</s> |
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| − | <s>'''''#2020 May & Jul: Almost ready for final review by board and local community/membership''<br> |
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| − | ''#2020 11: English translation of [https://wiki.osmfoundation.org/w/images/3/30/Freemap_Slovakia-Tax_statement_2019_EN.pdf 2019 tax statement] recently provided.''<br> |
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| − | ''#2020-12: Local and membership consultation period ended'''''</s> |
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| − | '''''#2020-12 To be added on the January agenda''''' |
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| − | |<s>'''email'''</s> |
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| − | |[[Local Chapters|<s>'''Local Chapters'''</s>]] |
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| − | |- |
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| − | | Mikel |
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| − | | 2020-10 |
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| − | | |
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| − | | to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.'' |
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| − | ''#2020-11 Asked to join CWG to work on it.'' |
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| − | | S2S 2020 |
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| − | |[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]] |
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| − | |- |
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| − | | Mikel |
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| − | | 2020-10 |
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| − | | |
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| − | | to extend "donate time" project to companies. |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]] |
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| − | |- |
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| − | | Mikel with help of Rory and Allan |
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| − | | 2020-10 |
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| − | | |
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| − | | to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]]. |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
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| − | |- |
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| − | |Mikel |
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| − | |2020-03 |
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| − | | |
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| − | |to share key points of discussion on trust and safety for community and get feedback from [[Diversity and Inclusion Special Committee]] and ask for next steps and recommendations. |
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| − | |S2S 2020 |
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| − | |"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community." |
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| − | ''#2020-07: No action to report.'' |
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| − | |- |
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| − | |Mikel with help of Allan, Joost, Tobias |
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| − | | 2020-03 |
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| − | | |
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| − | | |
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| − | * Scope out possible scenarios for possible paid staff, including risks |
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| − | * Personnel committee: |
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| − | ** structured way of working with Dorothea. |
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| − | ** Concern about confidentiality /HR issues. |
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| − | ** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br> |
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| − | ''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.'' |
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| − | | S2S 2020 |
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| − | | "Hiring" |
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| − | |- |
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| − | |Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s> |
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| − | |2019-05-18 |
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| − | | |
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| − | |to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]). |
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| − | ''#2020-02: Mikel plans to circulate to people in Ruby community.'' |
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| − | ''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.'' |
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| − | ''#2020-06-25: Will start fresh.'' |
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| − | ''#2020-07-30: Guillaume spoke with someone who was vaguely interested.'' |
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| − | |F2F 2019 |
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| − | | GDPR |
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| − | |- |
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| − | |Mikel/Joost |
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| − | | 2019-05-18 |
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| − | | |
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| − | |to document working group practices, draft WG “rules of order". |
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| − | ''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]'' |
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| − | |F2F 2019 |
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| − | |WGs |
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| − | |- |
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| − | | Paul with Guillaume |
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| − | | 2020-10 |
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| − | | |
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| − | | to spend a maximum of three hours talking to lawyers. |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]] |
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| − | |- |
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| − | | Paul |
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| − | | 2020-10 |
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| − | | |
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| − | | to collaborate with Tobias on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement. |
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| − | | S2S 2020 |
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| − | |[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]] |
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| − | |- |
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| − | |<s>'''Rory'''</s> |
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| − | |<s>'''2020-12'''</s> |
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| − | |'''Done''' |
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| − | |<s>'''to send formal email to board members in order to set dates for January monthly board meeting and mid-month chat.'''</s> |
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| − | |<s>'''Meeting'''</s> |
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| − | | |
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| − | |- |
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| − | |<s>'''Rory'''</s> |
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| − | |<s>'''2020-12'''</s> |
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| − | |'''Done''' |
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| − | |<s>'''to check availability of board members and Gunner ''(facilitator of previous face-to-face board meetings)'' for the second half of February.'''</s> |
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| − | |<s>'''Meeting'''</s> |
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| − | |[https://wiki.osmfoundation.org/wiki/Board/Minutes/2021-02-S2S <s>'''Screen-to-Screen meeting, February 2021'''</s>] |
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| − | |- |
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| − | |<s>'''Rory'''</s> |
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| − | |<s>'''2020-12'''</s> |
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| − | |'''Done''' |
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| − | |<s>'''to fix a meeting date with the HOT board.'''</s> |
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| − | |<s>'''Meeting'''</s> |
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| − | | |
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| − | |- |
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| − | |<s>'''Rory'''</s> |
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| − | |<s>'''2020-12'''</s> |
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| − | |'''Done''' |
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| − | |<s>'''to send links related to the Strategic Plan to new board members. The links are also available on the board wiki.'''</s> |
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| − | |<s>'''Meeting'''</s> |
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| − | |<s>'''Strategic plan'''</s> |
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| − | |- |
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| − | | Rory |
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| − | | 2020-10 |
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| − | | |
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| − | | to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an [[ Articles of Association]] (AoA) change. |
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| − | ''# 2020-10 lawyer sick.'' <br>''# 2020-11 Not done but see AGM resolution.'' |
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| − | | S2S 2020 |
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| − | |[[Board/Minutes/2020-10-S2S/Articles_of_Association|Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]] |
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| − | |- |
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| − | | Rory |
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| − | | 2020-10 |
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| − | | |
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| − | | to ask OSMF pro-bono lawyer for wording for some of these changes. <br>''# 2020-10 lawyer sick.'' |
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| − | | S2S 2020 |
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| − | | [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates]] |
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| − | |- |
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| − | | Rory |
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| − | | 2020-03 |
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| − | | |
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| − | |to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). |
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| − | <nowiki>#</nowiki>2020-08: Reached to DWG. |
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| − | |S2S 2020 |
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| − | |"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" |
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| − | |- |
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| − | |'''Tobias with Paul''' |
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| − | |'''2020-10''' |
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| − | |'''Updated''' |
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| − | |'''to collaborate on emailing [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement''' |
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| − | '''''# 2020-12 Draft to be shared with the board before the board election.''''' |
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| − | |'''S2S 2020''' |
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| − | | [[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| '''Attribution guidelines''']] |
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| − | |- |
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| − | |} |
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Latest revision as of 19:11, 2 May 2022
Board action items experimentally moved to the OSM wiki (2022-05).