Difference between revisions of "Board/Action Items"

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(Board action items experimentally moved to the OSM wiki.)
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Board action items experimentally moved to [[osm:Foundation/Board_action_items|the OSM wiki]] (2022-05).
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
 
 
*Items in bold are new ''(arose during ~ past month).''
 
*Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress".
 
 
{| class="wikitable sortable"
 
!Name
 
!Date
 
!Status
 
!Action item and status
 
!Source
 
!Related to
 
|-
 
|Board
 
|Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01
 
|future agenda item
 
|evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms
 
|Board
 
|[https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel]
 
|-
 
|'''Board'''
 
|'''[[Board/Minutes/2021-02|2021-02-26]]'''
 
|'''New'''
 
|'''to look at the attribution guidelines related document that will be sent to external counsel and have the matter settled by the mid-March chat.'''
 
|'''Meeting'''
 
|'''Attribution Guidelines'''
 
|-
 
|'''Board''' <s>Allan</s>
 
|'''2021-02''' <s>2020-10</s>
 
|
 
|'''to look at the strategic plan document and provide comments. Deadline: mid-March chat.''' <s>
 
 
''Was: Allan to circulate outline to rest of board members regarding strategic plan</s> and drive forward the topic (which would then serve fundraising asks in 2021)''
 
''# 2020-Dec: Draft circulated.''
 
|S2S 2020
 
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising| OSMF fundraising]] and [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|Allan
 
|2020-02-12
 
|Updated
 
|to create circular for paying external counsel for advice related to attribution guidelines.
 
''# 2021-02 Not done, as not clear to Allan if there is concensus on the board with regards to the document that will be sent to the external counsel. Board members to look at the document and have the matter settled by the mid-month chat (new action item - see above).''
 
|Meeting
 
|Attribution Guidelines
 
|-
 
|'''Allan'''
 
|'''[[Board/Minutes/2021-02|2021-02]]'''
 
|'''New'''
 
|'''to circulate to the board his notes from the conversations with people from the Linux Foundation on software governance.'''<br>
 
''Related to the action item below.''
 
|'''Meeting'''
 
|'''"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"'''
 
|-
 
|Allan
 
|2020-03 (screen-to-screen)
 
|
 
|to reach out to FOSS community for expertise/experience in software governance.
 
''#2020-May,Jun,Jul: In progress. One good conversation.''<br>
 
''#2020-Aug: In contact with Gunner.''
 
''# 2020-Dec: Continues.''
 
''# 2021-02: Two discussions with people from Linux Foundation. Allan to circulate the notes to board. (new action item)''
 
|S2S 2020
 
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]"
 
|-
 
| Guillaume
 
| 2020-10
 
|
 
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.
 
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume
 
| 2020-10
 
|
 
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers.
 
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG)
 
| 2020-10
 
|
 
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget.
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume with Michelle ''(OSMF accountant)''
 
| 2020-10
 
|
 
| [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year.
 
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]]
 
|-
 
| Guillaume with Rory
 
| 2020-10
 
|
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.''
 
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]]
 
|-
 
|Guillaume with Mikel
 
|2020-10
 
|
 
|[[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br>''<br>
 
''# 2020-11 In progress.''<br>
 
''# 2020-12 Done but decision to keep open for administration.''
 
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
| [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]]
 
|-
 
|Guillaume/Allan
 
|2020-03
 
|
 
|to move forward on proposal / scope out fundraising structure.
 
''#2020-05 In progress.''
 
|S2S 2020
 
|Finance
 
|-
 
|Guillaume
 
|2020-08-27
 
|
 
|to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.
 
|Meeting
 
|
 
|-
 
|Guillaume
 
|2020-08-27
 
|
 
|to check on what a move to the EU would mean for contributor terms.
 
|Meeting
 
|
 
|-
 
|Guillaume
 
|2020-03
 
|
 
|to ping MWG/self-ping about status on membership prerequisites and transparency.
 
''#2020 Jun, Jul: In progress.''
 
 
''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''
 
| [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]
 
|"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"
 
|-
 
|Guillaume (Taken up 2020-02. Previously: Board)
 
|2019-07
 
|
 
|to decide on next steps regarding an email service for OSMF.
 
''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br>
 
''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br>
 
''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br>
 
''#2020-07: no action reported.''
 
|email
 
|FOSS policy
 
|-
 
|Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>)
 
| 2020-03
 
|
 
|
 
* Scope out possible scenarios for possible paid staff, including risks
 
* Personnel committee:
 
** structured way of working with Dorothea.
 
** Concern about confidentiality /HR issues.
 
** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br>
 
''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.''
 
| S2S 2020
 
| "Hiring"
 
|-
 
|<s>Joost</s>
 
|2020-08-27
 
|
 
|to draft a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.''
 
|Meeting
 
|Membership
 
|-
 
| Mikel
 
| 2020-10
 
|
 
| to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.''
 
''#2020-11 Asked to join CWG to work on it.''
 
| S2S 2020
 
|[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
| Mikel
 
| 2020-10
 
|
 
| to extend "donate time" project to companies.
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]
 
|-
 
| Mikel with help of Rory and Allan
 
| 2020-10
 
|
 
| to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]].
 
| S2S 2020
 
| [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]]
 
|-
 
|Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s>
 
|2019-05-18
 
|
 
|to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]).
 
''#2020-02: Mikel plans to circulate to people in Ruby community.''
 
 
''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.''
 
 
''#2020-06-25: Will start fresh.''
 
 
''#2020-07-30: Guillaume spoke with someone who was vaguely interested.''
 
|F2F 2019
 
| GDPR
 
|-
 
|Mikel<s>/Joost</s>
 
| 2019-05-18
 
|
 
|to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order".
 
''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]''
 
|F2F 2019
 
|[[Working_Groups|Working Groups]]
 
|-
 
| <s>Rory with Guillaume</s>
 
| <s>2020-10</s>
 
| Done
 
| <s>to spend a maximum of three hours talking to lawyers.</s>
 
| <s>S2S 2020</s>
 
| <s>[[Board/Minutes/2020-10-S2S/Legal_team_and_Brexit_implications_-_resolve_how_to_respond|Legal team and Brexit implications - resolve how to respond]]</s>
 
|-
 
| Tobias
 
| 2020-10
 
|
 
| Email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.<br>
 
''# email sent in 2020-12, LWG said it is blocked by the attribution guidelines.''
 
| S2S 2020
 
|[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]
 
|-
 
| Tobias
 
| 2021-02
 
|
 
| Contact operations about image upload in board wiki.<br>
 
''# [https://github.com/openstreetmap/operations/issues/517 issue created]''
 
| Mid-month chat
 
|[[Board/Minutes/2021-02-12#Board wiki administrative questions|Board wiki administrative questions]]
 
|-
 
|Rory
 
|2021-03
 
|in progress
 
|Upgrade all LCs to current Local Chapter contract
 
|
 
|
 
|-
 
|Rory
 
|2020-03
 
|in progress
 
|HOT Trademark Grant
 
|
 
|
 
|-
 
|Rory
 
|2021-03
 
|in progress
 
|Organise a OSMF Board & Advisory Board meeting
 
|
 
|
 
|-
 
 
|}
 

Latest revision as of 19:11, 2 May 2022

Board action items experimentally moved to the OSM wiki (2022-05).