Difference between revisions of "Board/Action Items"
< Board
(Action item updates) |
(Board action items experimentally moved to the OSM wiki.) Tag: Replaced |
||
| (18 intermediate revisions by 3 users not shown) | |||
| Line 1: | Line 1: | ||
| + | Board action items experimentally moved to [[osm:Foundation/Board_action_items|the OSM wiki]] (2022-05). |
||
| − | The list is sortable and might contain items that did not arise from board meetings. Incomplete. |
||
| − | |||
| − | *Items in bold are new ''(arose during ~ past month).'' |
||
| − | *Status column - "updated": Item had an update during past month ''(board meeting or board chat)'', other than "in progress". |
||
| − | |||
| − | {| class="wikitable sortable" |
||
| − | !Name |
||
| − | !Date |
||
| − | !Status |
||
| − | !Action item and status |
||
| − | !Source |
||
| − | !Related to |
||
| − | |- |
||
| − | | Board |
||
| − | | Set on [[Board/Minutes/2021-01|2021-01]] for 2022-01 |
||
| − | | future agenda item |
||
| − | | to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms |
||
| − | | Board |
||
| − | | [https://wiki.openstreetmap.org/wiki/Software_dispute_resolution_panel#Mandate OSM wiki: Software dispute resolution panel] |
||
| − | |- |
||
| − | | Board |
||
| − | | [[Board/Minutes/2021-04#Takeover_protection|2021-04]] |
||
| − | | |
||
| − | | [[Board/Minutes/2021-04#Takeover_protection|to make sure]] to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the [[Articles_of_Association|Articles of Association]], as [[Annual_General_Meetings/2020/Suggested_resolutions|instructed by the membership]] ''(2020 General Meeting resolution - vote 4)''. |
||
| − | | |
||
| − | | Takeover protection |
||
| − | |- |
||
| − | | <s>Allan</s> |
||
| − | | [[Board/Minutes/2021-05-14|2021-05-14]]</s> |
||
| − | | '''List done.''' |
||
| − | | <s>to [[Board/Minutes/2021-05-14#Investigate_moving_OSMF_out_of_the_UK.2C_and_into_the_EU|create a list of requirements]] for creating an OSMF subsidiary e.g. 1) contributor term contracts must survive the transition, 2) not necessary to have a director in that country.</s> <br> ''2021-06: Done. General issue of moving OSMF out of the UK: work in progress'' |
||
| − | | <s>Meeting</s> |
||
| − | | <s>Moving OSMF out of the UK</s> |
||
| − | |- |
||
| − | | '''<s>Amanda</s>''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16#Microgrants_-_what.27s_next.3F|2020-07-16]]</s>''' ''(board chat)'' |
||
| − | | '''New and done''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16#Microgrants_-_what.27s_next.3F|to send]] note to the [[Microgrants/Committee|Microgrants committee]] and ask them to get all reports this month, get them on the OSM wiki and submit a final report and recommendations for any changes to the microgrants program.</s>''' |
||
| − | | '''<s>Meeting</s>''' |
||
| − | | '''<s>Microgrants</s>''' |
||
| − | |- |
||
| − | | '''<s>Amanda</s>''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16#Opensnowmap_trademark_licence_application|2020-07-16]]</s>''' ''(board chat)'' |
||
| − | | '''New and [[Board/Minutes/2021-07#2021.2FRes24_Approve_the_OpenSnowMap_trademark_grandfathering_application_and_direct_secretary_to_sign_it|done]]''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16#Opensnowmap_trademark_licence_application|to create]] a [[Board_Rules_of_Order#7._Circular_Resolutions|circular]] on the Opensnowmap trademark licence application.</s>'' |
||
| − | | '''<s>Meeting</s>''' |
||
| − | | '''<s>Trademarks</s>''' |
||
| − | |- |
||
| − | | '''<s>Amanda</s>''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16##Request_by_some_Local_Chapters_to_have_their_boards_cc.27ed_on_Advisory_Board_and_other_OSMF_communications|2020-07-16]]</s>''' ''(board chat)'' |
||
| − | | '''New and done''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16##Request_by_some_Local_Chapters_to_have_their_boards_cc.27ed_on_Advisory_Board_and_other_OSMF_communications|to contact]] the [[Advisory_Board|Advisory Board]] about the suggestion by some [[Local_Chapters|Local Chapters]] to have their boards cc'ed on Advisory Board and other OSMF communications.</s>'' |
||
| − | | '''<s>Meeting</s>''' |
||
| − | | '''<s>[[Advisory_Board|Advisory Board]]</s>''' |
||
| − | |- |
||
| − | | Amanda |
||
| − | | [[Board/Minutes/2021-03|2021-03-26]] |
||
| − | | '''Updated''' |
||
| − | | [[Board/Minutes/2021-03#Presentation_from_Local_Chapters_and_Communities_Working_Group_moderation_subcommittee|to add]] "Interim update from the [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|LCCWG subcommittee]]" to the public board meeting agenda every two months. <br> ''# 2021-07 On the agenda.'' |
||
| − | | Meeting |
||
| − | | [[Local_Chapters_and_Communities_Working_Group/Moderation_Subcommittee|Moderation subcommittee]] |
||
| − | |- |
||
| − | | Amanda |
||
| − | | 2021-03 |
||
| − | | |
||
| − | | to upgrade all [[Local_Chapters|Local Chapters]] to current [[Local_Chapters/Template_agreement|Local Chapter agreement]]. <br> |
||
| − | ''# 2021-05 In progress'' |
||
| − | | |
||
| − | | [[Local_Chapters|Local Chapters]] |
||
| − | |- |
||
| − | | Amanda |
||
| − | | 2020-03 |
||
| − | | |
||
| − | | HOT trademark grant<br> |
||
| − | ''# 2021-05 In progress'' |
||
| − | | |
||
| − | | |
||
| − | |- |
||
| − | | Guillaume |
||
| − | | [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|2021-05]] |
||
| − | | |
||
| − | | [[Board/Minutes/2021-05#Advisory_Board_-_monthly_update|to ask]] our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. |
||
| − | | Meeting |
||
| − | | Take-over protection |
||
| − | |- |
||
| − | | Guillaume |
||
| − | | 2020-10 and [[Board/Minutes/2021-03|2021-03-26]] |
||
| − | | |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to send]] an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. |
||
| − | | [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]] |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
||
| − | |- |
||
| − | | Guillaume |
||
| − | | 2020-10 |
||
| − | | |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to ask]] [[Working Groups]] (WGs) if they want to update their [budget] numbers. |
||
| − | | [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]] |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
||
| − | |- |
||
| − | | Guillaume with help of Allan/Gunner ''(screen-to-screen facilitator)''/[[Communication Working Group]] (CWG) |
||
| − | | 2020-10 |
||
| − | | |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to announce ahead of time]] that we're going to look at a budget. |
||
| − | | S2S 2020 |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
||
| − | |- |
||
| − | | Guillaume with Michelle ''(OSMF accountant)'' |
||
| − | | 2020-10 |
||
| − | | |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget#Action_items|to consider breaking up]] [https://wiki.openstreetmap.org/wiki/State_of_the_Map State of the Map] [numbers] by year. |
||
| − | | [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]] |
||
| − | | [[Board/Minutes/2020-10-S2S/2021_budget| 2021 budget]] |
||
| − | |- |
||
| − | | Guillaume with Amanda |
||
| − | | 2020-10 |
||
| − | | |
||
| − | | [[Board/Minutes/2020-10-S2S/Articles_of_Association#Action_items|to work on writing the goals of a "supporting" membership]] to send to OSMF pro-bono lawyer for feedback.<br>''# Lawyer is sick.'' |
||
| − | | [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]] |
||
| − | | [[Board/Minutes/2020-10-S2S/Articles_of_Association| Articles of association]] |
||
| − | |- |
||
| − | | Guillaume with Mikel |
||
| − | | 2020-10 |
||
| − | | |
||
| − | | [[Board/Minutes/2020-10-S2S/OSMF_fundraising#Action_items|to work on plan]] on how the money will be collected.<br> |
||
| − | ''# 2020-11 In progress.''<br> |
||
| − | ''# 2020-12 Done but decision to keep open for administration.'' |
||
| − | | [[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]] |
||
| − | | [[Board/Minutes/2020-10-S2S/OSMF_fundraising|OSMF fundraising]] |
||
| − | |- |
||
| − | | Guillaume/Allan |
||
| − | | 2020-03 |
||
| − | | |
||
| − | | to move forward on proposal / scope out fundraising structure. |
||
| − | ''#2020-05 In progress.'' |
||
| − | | S2S 2020 |
||
| − | | Finance |
||
| − | |- |
||
| − | | Guillaume |
||
| − | | [[Board/Minutes/2020-08|2020-08-27]] |
||
| − | | |
||
| − | | [[Board/Minutes/2020-08#Brexit_planning_and_action|to have a call]] with a relocation lawyer and come back to the board with a proposal / circular resolution. |
||
| − | | Meeting |
||
| − | | |
||
| − | |- |
||
| − | | Guillaume |
||
| − | | [[Board/Minutes/2020-08|2020-08-27]] |
||
| − | | |
||
| − | | [[Board/Minutes/2020-08#Brexit_planning_and_action|to check]] on what a move to the EU would mean for contributor terms. |
||
| − | | Meeting |
||
| − | | |
||
| − | |- |
||
| − | | <s>Guillaume</s> |
||
| − | | <s>2020-03</s> |
||
| − | | Done - Will ping again |
||
| − | | <s>to ping MWG/self-ping about status on membership prerequisites and transparency.</s> |
||
| − | <s>''#2020 Jun, Jul: In progress.'' </s> |
||
| − | |||
| − | <s>''#2020-Aug: In touch with John Goldberg (CiviCRM consultant).''</s> |
||
| − | | <s>[[Board/Minutes/2020-10-S2S|screen-to-screen 2020-10]]</s> |
||
| − | | <s>"[[Board/Minutes/2020-03-F2F#Taking_stock_of_governance_and_identifying_areas_for_improvement|Taking stock of governance and identifying areas for improvement]]. Section: Enforcement of policies etc"</s> |
||
| − | |- |
||
| − | | Guillaume (Taken up 2020-02. Previously: Board) |
||
| − | | 2019-07 |
||
| − | | |
||
| − | | to decide on next steps regarding an email service for OSMF. |
||
| − | ''#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive.''<br> |
||
| − | ''#2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export.''<br> |
||
| − | ''#2020-06-25: See "[[Board/Minutes/2020-06#Reportage|reportage]]".''<br> |
||
| − | ''#2020-07: no action reported.'' |
||
| − | | email |
||
| − | | FOSS policy |
||
| − | |- |
||
| − | | '''<s>Jean-Marc</s>''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|2021-07-16]]</s>''' ''(board chat)'' |
||
| − | | '''Done''' |
||
| − | | '''<s>to talk to the [[Licensing_Working_Group|Licensing Working Group]].</s>''' |
||
| − | | '''<s>Meeting</s>''' |
||
| − | | '''<s>Attribution guidelines</s>'' |
||
| − | |- |
||
| − | | '''<s>Jean-Marc</s>''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16#Professor_Mocnik.27s_request_to_analyze_IP_addresses|2021-07-16]]</s>''' ''(board chat)'' |
||
| − | | '''New and done''' |
||
| − | | '''<s>[[Board/Minutes/2021-07-16#Professor_Mocnik.27s_request_to_analyze_IP_addresses|to talk]] to professor Mocnik and enquire about work load for board members if they do the analysis and data aggregation.</s>''' |
||
| − | | '''<s>Meeting</s>''' |
||
| − | | '''<s>Privacy - request to analyse IP addresses</s>'' |
||
| − | |- |
||
| − | | <s>Jean-Marc</s> |
||
| − | | <s>[[Board/Minutes/2021-06-11#MapUganda_local_chapter_application_-_current_status|2021-06-11]] (board chat)</s> |
||
| − | | '''Done'' |
||
| − | | <s>[[Board/Minutes/2021-06-11#MapUganda_local_chapter_application_-_current_status|to email]] MapUganda regarding their [[Local_Chapters|Local Chapter]] application.</s> |
||
| − | | <s>'Meeting</s> |
||
| − | | <s>Local Chapters</s> |
||
| − | |- |
||
| − | | Jean-Marc |
||
| − | | [[Board/Minutes/2021-05-14#iD_next_steps|2021-05-14]] ''(board chat)'' |
||
| − | | |
||
| − | | [[Board/Minutes/2021-05-14#iD_next_steps|to start recruitment]] for an [https://wiki.openstreetmap.org/wiki/ID iD] developer.<br> |
||
| − | | Meeting |
||
| − | | [https://wiki.openstreetmap.org/wiki/ID iD] |
||
| − | |- |
||
| − | | Jean-Marc |
||
| − | | [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|2021-05-14]] ''(board chat)'' |
||
| − | | |
||
| − | | [[Board/Minutes/2021-05-14#Hiring_a_senior_site_reliability_engineer_-_status_update|to work]] on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting. |
||
| − | | Meeting |
||
| − | | Hiring a Senior site reliability engineer. |
||
| − | |- |
||
| − | | Jean-Marc (was: <s>Mikel with help of Allan, Joost, Tobias</s>) |
||
| − | | 2020-03 |
||
| − | | |
||
| − | | |
||
| − | * Scope out possible scenarios for possible paid staff, including risks |
||
| − | * Personnel committee: |
||
| − | ** structured way of working with Dorothea. |
||
| − | ** Concern about confidentiality /HR issues. |
||
| − | ** Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.<br> |
||
| − | ''<nowiki>#</nowiki> 2020-09 [[Personnel_Committee/Charter| Draft Personnel Committee charter.]]''<br>''<nowiki>#</nowiki> [[Board/Minutes/2020-09#Personnel_committee|2020-09 Personnel commitee]].''<br>''<nowiki>#</nowiki> 2020-10 on agenda.'' |
||
| − | | S2S 2020 |
||
| − | | "Hiring" |
||
| − | |- |
||
| − | |<s>Joost</s> |
||
| − | | [[Board/Minutes/2020-08|2020-08-27]] |
||
| − | | |
||
| − | | [[Board/Minutes/2020-08#Promotion_of_the_Active_Contributor_Membership_and_further_reform_of_the_membership|to draft]] a proposal regarding further reform of the membership. <br>''# 2021-02-12 one part done.'' |
||
| − | | Meeting |
||
| − | | Membership |
||
| − | |- |
||
| − | | '''<s>Mikel</s>''' |
||
| − | | '''<s>[[Board/Minutes/2021-06#Engineering_Working_Group|2021-06]]</s>''' |
||
| − | | '''New and done''' |
||
| − | | '''<s>[[Board/Minutes/2021-06#Engineering_Working_Group|to communicate]] with the [[Engineering_Working_Group|Engineering Working Group]] (EWG) regarding making revisions to their charter.</s>''' |
||
| − | | '''<s>Meeting</s>''' |
||
| − | | '''<s>[[Engineering_Working_Group|Engineering Working Group]] restart</s>''' |
||
| − | |- |
||
| − | | Mikel |
||
| − | | 2020-10 |
||
| − | | |
||
| − | | to write draft about [[Operations Working Group]] (OWG) and work with Paul. <br>''#2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.'' |
||
| − | ''# 2020-11 Asked to join CWG to work on it. # 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.'' |
||
| − | | S2S 2020 |
||
| − | |[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]] |
||
| − | |- |
||
| − | | <s>Mikel</s> |
||
| − | | <s>2020-10</s> |
||
| − | | '''Done''' |
||
| − | | <s>to extend "donate time" project to companies.</s><br> ''# 2021-06: People from Microsoft working as interim [https://wiki.openstreetmap.org/wiki/ID iD] maintainers. To be removed.'' |
||
| − | | <s>S2S 2020</s> |
||
| − | | <s>[[Board/Minutes/2020-10-S2S/Improving_member_and_volunteer_recruiting| Improving member and volunteer recruiting]]</s> |
||
| − | |- |
||
| − | | Mikel with help of Amanda and Allan |
||
| − | | 2020-10 |
||
| − | | |
||
| − | | to revitalise the [[Diversity_and_Inclusion_Special_Committee|Diversity and Inclusion Special Committee]]. |
||
| − | | S2S 2020 |
||
| − | | [[Board/Minutes/2020-10-S2S/Wrap-up_session|Wrap-up session]] |
||
| − | |- |
||
| − | | Mikel (Taken up 2020-02) <s>(was: Frederik/Heather)</s> |
||
| − | | 2019-05-18 |
||
| − | | |
||
| − | | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]). |
||
| − | ''#2020-02: Mikel plans to circulate to people in Ruby community.'' |
||
| − | |||
| − | ''#2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM.'' |
||
| − | |||
| − | ''#2020-06-25: Will start fresh.'' |
||
| − | |||
| − | ''#2020-07-30: Guillaume spoke with someone who was vaguely interested.'' |
||
| − | | F2F 2019 |
||
| − | | GDPR |
||
| − | |- |
||
| − | | Mikel<s>/Joost</s> |
||
| − | | 2019-05-18 |
||
| − | | |
||
| − | | to document [[Working_Groups|Working Group]] practices, draft Working Group “rules of order". |
||
| − | ''#[[Board/Minutes/2020-02|2020-02:]] [[Board/Minutes/2020-02#Working Groups Survey .26 .22rules of order.22: next steps.3F|Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.]]'' |
||
| − | | F2F 2019 |
||
| − | | |
||
| − | |- |
||
| − | | <s>Tobias</s> |
||
| − | | <s>[[Board/Minutes/2021-06#Approve_and_publish_the_Attribution_Guidelines|2021-06]]</s> |
||
| − | | '''Done''' |
||
| − | | <s>to ask the [[Licensing_Working_Group|Licensing Working Group]] (LWG) to publish the [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2021v0.9 adopted attribution guidelines].</s> ''# 2021-06 Done.'' |
||
| − | | <s>Meeting</s> |
||
| − | | <s>Attribution guidelines</s> |
||
| − | |- |
||
| − | | '''Tobias''' |
||
| − | | '''[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|2021-07-16]]''' ''(board chat)'' |
||
| − | | '''New''' |
||
| − | | '''to ping Dermot McNally about the publication of the [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2021v0.9 adopted attribution guidelines] by the [[Licensing_Working_Group|Licensing Working Group]].''' |
||
| − | | '''Meeting''' |
||
| − | | '''Attribution guidelines''' |
||
| − | |- |
||
| − | | '''Tobias''' |
||
| − | | '''[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|2021-07-16]]''' ''(board chat)'' |
||
| − | | '''New''' |
||
| − | | '''[[Board/Minutes/2021-07-16#Attribution_Guidelines_-_what.27s_next.3F|to update]] the OSM wiki after the guidelines are formally published.''' |
||
| − | | '''Meeting''' |
||
| − | | '''Attribution guidelines''' |
||
| − | |- |
||
| − | | <s>Tobias</s> |
||
| − | | <s>2020-10</s> |
||
| − | | '''Email sent''' |
||
| − | | <s>to email the [[Licensing Working Group]] (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement.</s><br> |
||
| − | ''<s># email sent in 2020-12, LWG said it is blocked by the attribution guidelines.</s>''<br> |
||
| − | ''<s># issue raised again in 2021-06</s>'' |
||
| − | | <s>S2S 2020 |
||
| − | | <s>[[Board/Minutes/2020-10-S2S/Make_progress_on_attribution_guidelines_and_enforcement| Make progress on attribution guidelines and enforcement]]</s> |
||
| − | |- |
||
| − | |} |
||
Latest revision as of 19:11, 2 May 2022
Board action items experimentally moved to the OSM wiki (2022-05).