Board/Action Items

The list is sortable and contains items that did not arise from board meetings. Incomplete.

• Items in bold are new (arose during ~ past month).
• Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".

Name	Date	Status	Action item and status	Source	Related to
Board	2020-10		to approve budget	S2S 2020	2021 budget
Board	2020-10		to set post-election timeline	S2S 2020	Board capacity and sustainability
Allan	2020-10		to start online document with questions to the Data Working Group (DWG) about what their implementation could look like with intention to send in 1 week.	S2S 2020	Software dispute resolution panel
Allan	2020-10		to send reminder to Licensing Working Group (LWG) about waiting for the signed non-disclosure agreements (NDAs) to share OSMF pro-bono lawyer's feedback.	S2S 2020	Attribution guidelines
Allan with Rory	2020-10	Done	to work on communicating the Articles of Association (AoA) change ideas to the membership	S2S 2020	Articles of association
Allan	2020-10		to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021)	S2S 2020	OSMF fundraising and Wrap-up session
Allan	2020-03		to reach out to FOSS community for expertise/experience in software governance. #2020-May,Jun,Jul: In progress. One good conversation. #2020-Aug: In contact with Gunner.	S2S 2020	"Taking stock of governance and identifying areas for improvement"
Guillaume with Paul	2020-10		to spend a maximum of three hours talking to lawyers	S2S 2020	Brexit
Guillaume	2020-10	Done	to draft new copy of personnel committee charter # Done and on 2020-10 agenda.	S2S 2020	Managing staff
Guillaume	2020-10		to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing	S2S 2020	2021 budget
Guillaume	2020-10		to ask Working Groups (WGs) if they want to update their [budget] numbers	S2S 2020	2021 budget
Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG)	2020-10		to announce ahead of time that we're going to look at a budget	S2S 2020	2021 budget
Guillaume with Michelle (OSMF accountant)	2020-10		to consider breaking up State of the Map [numbers] by year	S2S 2020	2021 budget
Guillaume with Rory	2020-10	Updated	to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer [for feedback]	S2S 2020	Articles of association # Lawyer is sick.
Guillaume with Mikel	2020-10		to work on plan on how the money will be collected	S2S 2020	OSMF fundraising
Guillaume with Paul	2020-10	Done.	to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version	S2S 2020	Attribution guidelines
Guillaume/Allan	2020-03		to move forward on proposal / scope out fundraising structure. #2020-05: In progress	S2S 2020	Finance
Guillaume	2020-08-27		to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution.	Meeting
Guillaume	2020-08-27		to check on what a move to the EU would mean for contributor terms.	Meeting
Guillaume	2020-03		to ping MWG/self-ping about status on membership prerequisites and transparency. #2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant).	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board)	2019-07		to decide on next steps regarding an email service for OSMF. #2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. #2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export. #2020-06-25: See "reportage" #2020-07: no action reported.	email	FOSS policy
Joost	2020-10		to develop numbers on country breakdown in current membership, vs prior year and vs country level participation	S2S 2020	Improving member and volunteer recruiting
Joost	2020-08-27		to draft a proposal regarding further reform of the membership.	Meeting	Membership
Joost	2018-12-28		to process the OpenStreetMap Uganda Local Chapter application. #2020-May & Jun: No news.	email	Local Chapters
Joost	2019-07-23		to process the FreeMap Slovakia Local Chapter application. #2020 May & Jul: Almost ready for final review by board and local community/membership	email	Local Chapters
Joost	2019-09-19		to process the OpenStreetMap RDC Local Chapter application. #2020-05: They need to do some things first. It's in their backlog.	email	Local Chapters
Mikel	2020-10	Updated	to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG.	S2S 2020	Improving member and volunteer recruiting
Mikel	2020-10		to extend "donate time" project to companies	S2S 2020	Improving member and volunteer recruiting
Mikel with help of Rory and Allan	2020-10		to revitalise the Diversity and Inclusion Special Committee	S2S 2020	Wrap-up session
Mikel	2020-03		to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations.	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community." #2020-07: No action to report.
Mikel with help of Allan, Joost, Tobias	2020-03	Updated	Scope out possible scenarios for possible paid staff, including risks Personnel committee: structured way of working with Dorothea Concern about confidentiality /HR issues Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation # 2020-09 Draft Personnel Committee charter # 2020-09 Personnel commitee. # 2020-10 on agenda.	S2S 2020	"Hiring"
Mikel (Taken up 2020-02) (was: Frederik/Heather)	2019-05-18		to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). #2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.	F2F 2019	GDPR
Mikel/Joost	2019-05-18		to document working group practices, draft WG “rules of order". #2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.	F2F 2019	WGs
Paul with Guillaume	2020-10		to spend a maximum of three hours talking to lawyers	S2S 2020	Legal team and Brexit implications - resolve how to respond
Paul	2020-10		to create version of board Conflict of Interest (CoI) to be applicable to Working Groups (WGs)	S2S 2020	Develop plan for conflict of interest on Working Groups
Paul with Guillaume	2020-10	Done	to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version	S2S 2020	Attribution guidelines
Paul	2020-10		to collaborate with Tobias on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement	S2S 2020	Make progress on attribution guidelines and enforcement
Paul	2020-10		to take to email Reddit "Ask me Anything"	S2S 2020	Wrap-up session
Rory	2020-10	Updated	to reply to OSMF pro-bono lawyer's email on attribution guidelines # Done, but lawyer sick.	S2S 2020	Attribution guidelines
Rory	2020-10	Updated	to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an Articles of Association (AoA) change. # 2020-10 lawyer sick.	S2S 2020	Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates
Rory	2020-10	Updated	to ask OSMF pro-bono lawyer for wording for some of these changes. # 2020-10 lawyer sick.	S2S 2020	Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates
Rory	2020-03		to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG.	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Tobias with Paul	2020-10		to collaborate on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement	S2S 2020	Attribution guidelines
Tobias	2020-03	Done	to keep the takeover/AoA change topic moving. #2020-05: 3 related topics added to the 2020-05 agenda. 2020-07: Suggestion for the board to take the initiative on the membership pre-requisites. MWG probably had a first draft, help is welcome. #2020-08 and 2020-09 Topic on the agenda. Consultation email about CoI sent - not many responses. Also 2020-09 agenda item. 2020-10 Done.	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"