Board/Action Items

The list is sortable and might contain items that did not arise from board meetings. Incomplete.

• Items in bold are new (arose during ~ past month).
• Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".

Name	Date	Status	Action item and updates	Source	Related to
Board	Set on 2021-01 for 2022-01	future agenda item	to evaluate the Software dispute resolution panel for iD and appoint or reappoint members with expiring terms.	Board	Software dispute resolution panel
Board	2021-10-29	Done	to ask the Microgrants committee to work on formulating a refined proposal for the next round based on community feedback. In the meantime the board will work on budgeting and fundraising.	Meeting	Microgrants
Board	2021-04		to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4). # 2021-07 The board appointed Andy Allan and Michael Collinson to the special committee on takeover protection.		Takeover protection
Board	2021-08-13 (board chat)	Updated	to email the documents requested by St John's Innovation centre to Dorothea. 2021-11-26 Guillaume called St. John's Innovation centre but couldn't get hold of them.	mid-month board chat	OSMF's registered office
Board	2021-08-13 (board chat)	Superceded. To be removed.	to look at the spreadsheet with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket. # 2021-11 Jean-Marc is looking at the correspondence received.	mid-month board chat	OSMF relocation
Board (was: Mikel with help of Amanda and Allan. Change of ownership on 2021-11-26).	2020-10	Updated and on-hold (on-hold set on 2021-10-29)	to revitalise the Diversity and Inclusion Special Committee. # 2021-11-26 Mikel asked for his name to be removed and the issue to go back to the whole board.	S2S 2020	Wrap-up session
Amanda	2021-10-15 (board chat)		to ask our pro-bono lawyer about any restrictions for minors becoming OSMF members. #2021-10-29 Lawyer is sick.	Mid-month board chat	Becoming an OSMF member
Amanda	2021-09-10 (board chat)		to write up the investigation done so far.	mid-month board chat
Amanda	2020-03		HOT trademark grant		HOT trademark grant # 2021-08 In progress
Amanda	2021-03-26		to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. # 2021-07 On the agenda. # 2021-09 On the agenda. # 2021-11 On the agenda.	Board meeting	Moderation subcommittee
Amanda	2021-03		to upgrade all Local Chapters to current Local Chapter agreement. # 2021-05 In progress # 2021-08-27 In progress. Projected timeline: if everything goes well, mid-September/early October.		Local Chapters
Guillaume	2021-11-12 (board chat)		to sketch a bare-bones budget for 2022 before the November 2021 public meeting.	board chat	Finances
Guillaume	2021-11-12 (board chat)		to give a full treasurer's report in November public meeting: money and projection for 2022.	board chat	Finances
Guillaume	2021-10-29	Done	to respond to the questions sent by the Operations Working Group (OWG).	Email	Operations
Guillaume	2021-10-29		to suggest to the Microgrants committee to have microgrants throughout the year instead of doing rounds.	Meeting	Microgrants
Guillaume	2021-05		to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions.	Board meeting	Take-over protection
Guillaume	2020-10 and 2021-03-26		to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing.	screen-to-screen 2020-10	2021 budget
Guillaume	2020-10		to ask Working Groups (WGs) if they want to update their [budget] numbers.	screen-to-screen 2020-10	2021 budget
Guillaume with help of Allan/Gunner/CWG Gunner has been a facilitator for some of the board annual meetings.	2020-10		to announce ahead of time that we're going to look at a budget.	S2S 2020	2021 budget
Guillaume with Michelle (OSMF accountant)	2020-10		to consider breaking up State of the Map [numbers] by year.	screen-to-screen 2020-10	2021 budget
Guillaume with Amanda	2020-10		to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick.	screen-to-screen 2020-10	Articles of association
Guillaume (with Jean-Marc, added on 2021-11-12)	2020-08-27 and restated on 2021-11-12		to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. Will also ask if it is possible to transfer the Contributor terms.	Board meeting and board chat	OSMF relocation
Guillaume	2020-08-27		to check on what a move to the EU would mean for contributor terms.	Board meeting	OSMF relocation
Guillaume (Taken up 2020-02. Previously: Board)	2019-07		to decide on next steps regarding an email service for OSMF. #2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. #2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export. #2020-06-25: See "reportage". #2020-07: no action reported. #2021-10-29: OWG will pay Google for the time being.	email	FOSS policy
Jean-Marc with Mikel	2021-11-12 (board chat)		to draft a short reply to MapUganda.	board chat	Local Chapter application
Jean-Marc and Amanda	2021-10-15 (board chat)	On-hold	to draft a proposal for a second microgrants round, including parameters (amount of money, source of funds, and selected recommendations from the final report (.odt, 29 KB) by the microgrants committee) to be voted during the October board meeting. # Note: Previous microgrants framework #2021-10-29 decision to put a second round of Microgrants on hold.	Mid-month board chat	Microgrants
Jean-Marc	2021-10-15 (board chat)		to provide during the October board meeting a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK. # 2021-10-29 on the board meeting agenda: Analysis of options for OSMF relocation. # 2021-11-12 Discussed during November board chat.	Mid-month board chat	OSMF relocation
Jean-Marc	2021-09		to seek feedback from the Local Chapters and Communities Working Group (LCCWG) regarding formalisation/clarification on commercial activities of Local Chapters (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group.	Board meeting	Local Chapters
Jean-Marc	2021-05-14 (board chat)		to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting. # 2021-08-27 update	Board meeting	Hiring a Senior site reliability engineer
Jean-Marc (was: Mikel with help of Allan, Joost, Tobias)	2020-03		Scope out possible scenarios for possible paid staff, including risks Personnel committee: structured way of working with Dorothea. Concern about confidentiality /HR issues. Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation. # 2020-09 Draft Personnel Committee charter. # 2020-09 Personnel commitee. # 2020-10 on agenda. # 2021-08-27 no progress.	S2S 2020	"Hiring"
Joost	2020-08-27		to draft a proposal regarding further reform of the membership. # 2021-02-12 one part done.	Board meeting	Membership
Mikel	2021-10-29		to reach out to major donors and find out their preferred cycles to request donations and communicate with Guillaume.	Meeting	Fundraising
Mikel with Guillaume	2021-10-15 (board chat)	Done	to set-up a meeting of Senior Site Reliability Engineer with TimelessTime, that Guillaume can join. # 2021-11 Work with Guillaume. There is now a draft contract and employee handbook. Some questions remain (i.e. regarding holidays).	Mid-month board chat	Hiring a Senior Site Reliability Engineer
Mikel (taken up 2021-08-27. Was: Guillaume/Allan)	2020-03		to move forward on proposal / scope out fundraising structure. #2020-05 In progress.	S2S 2020	Finance
Mikel	2021-07-30		to put something specific in writing regarding the maintenance of the OSM website.	board meeting	www.osm.org
Mikel	2021-08-13 (board chat)	To be removed (2021-10-29 decision)	to draft an outline of what we would ask QGIS for, questions for the Operations Working Group and suggest the approach that the board recommends.<br> # 2021-08-27 no progress.	mid-month board chat	Tile usage by QGIS
Mikel	2020-10		to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. # 2020-11 Asked to join CWG to work on it. # 2021-06: Timing a bit strange due to recent Fastly outage. They did a good work on recovery and transparency about the issue.	S2S 2020	Improving member and volunteer recruiting
Mikel (Taken up 2020-02) (was: Frederik/Heather)	2019-05-18		to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). #2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested.	F2F 2019	GDPR
Mikel/Joost	2019-05-18		to document Working Group practices, draft Working Group “rules of order". # 2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.	F2F 2019
Tobias	2021-11-12 (board chat)		to email the Data Working Group (DWG) and get their opinion on what policy they would recommend regarding tools/services which allow editing without an individual OSM account.	board chat	Editing OSM without an account
Tobias (was: Guillaume's. Taken over on 2021-11-26)	2021-09		to contact the second iD candidate, who was not selected, regarding his application outcome.	Board meeting	Hiring an iD developer