Board/Action Items
The list is sortable and contains items that did not arise from board meetings. Incomplete.
- Items in bold are new (arose during ~ past month).
- Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
| Name | Date | Status | Action item and status | Source | Related to |
|---|---|---|---|---|---|
| Board | 2020-10 | to approve budget | S2S 2020 | 2021 budget | |
| Board | 2020-10 | to set post-election timeline | S2S 2020 | Board capacity and sustainability | |
| Allan | 2020-10 | to start online document with questions to the Data Working Group (DWG) about what their implementation could look like with intention to send in 1 week. | S2S 2020 | Software dispute resolution panel | |
| Allan | 2020-10 | to send reminder to Licensing Working Group (LWG) about waiting for the signed non-disclosure agreements (NDAs) to share OSMF pro-bono lawyer's feedback. | S2S 2020 | Attribution guidelines | |
| Allan with Rory | 2020-10 | to work on communicating the Articles of Association (AoA) change ideas to the membership | S2S 2020 | Articles of association | |
| Allan | 2020-10 | to circulate outline to rest of board members regarding strategic plan and drive forward the topic (which would then serve fundraising asks in 2021) | S2S 2020 | OSMF fundraising and Wrap-up session | |
| Allan | 2020-03 | to reach out to FOSS community for expertise/experience in software governance.
#2020-May,Jun,Jul: In progress. One good conversation. |
S2S 2020 | "Taking stock of governance and identifying areas for improvement" | |
| Guillaume with Paul | 2020-10 | to spend a maximum of three hours talking to lawyers | S2S 2020 | Brexit | |
| Guillaume | 2020-10 | to draft new copy of personnel committee charter | S2S 2020 | Managing staff | |
| Guillaume | 2020-10 | to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing | S2S 2020 | 2021 budget | |
| Guillaume | 2020-10 | to ask Working Groups (WGs) if they want to update their [budget] numbers | S2S 2020 | 2021 budget | |
| Guillaume with help of Allan/Gunner (screen-to-screen facilitator)/Communication Working Group (CWG) | 2020-10 | to announce ahead of time that we're going to look at a budget | S2S 2020 | 2021 budget | |
| Guillaume with Michelle (OSMF accountant) | 2020-10 | to consider breaking up State of the Map [numbers] by year | S2S 2020 | 2021 budget | |
| Guillaume with Rory | 2020-10 | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer [for feedback] | S2S 2020 | Articles of association | |
| Guillaume with Mikel | 2020-10 | to work on plan on how the money will be collected | S2S 2020 | OSMF fundraising | |
| Guillaume with Paul | 2020-10 | to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version | S2S 2020 | Attribution guidelines | |
| Guillaume/Allan | 2020-03 | to move forward on proposal / scope out fundraising structure.
#2020-05: In progress |
S2S 2020 | Finance | |
| Guillaume | 2020-08-27 | to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. | Meeting | ||
| Guillaume | 2020-08-27 | to check on what a move to the EU would mean for contributor terms. | Meeting | ||
| Guillaume | 2020-03 | to ping MWG/self-ping about status on membership prerequisites and transparency.
#2020 Jun, Jul: In progress. #2020-Aug: In touch with John Goldberg (CiviCRM consultant). |
S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" | |
| Guillaume (Taken up 2020-02. Previously: Board) | 2019-07 | to decide on next steps regarding an email service for OSMF.
#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. |
FOSS policy | ||
| Joost | 2020-10 | to develop numbers on country breakdown in current membership, vs prior year and vs country level participation | S2S 2020 | Improving member and volunteer recruiting | |
| Joost | 2020-08-27 | to draft a proposal regarding further reform of the membership. | Meeting | Membership | |
| Done | Local Chapters | ||||
| Joost | 2018-12-28 | to process the OpenStreetMap Uganda Local Chapter application.
#2020-May & Jun: No news. |
Local Chapters | ||
| Joost | 2019-07-23 | to process the FreeMap Slovakia Local Chapter application.
#2020 May & Jul: Almost ready for final review by board and local community/membership |
Local Chapters | ||
| Joost | 2019-09-19 | to process the OpenStreetMap RDC Local Chapter application.
#2020-05: They need to do some things first. It's in their backlog. |
Local Chapters | ||
| Done |
|
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| Mikel | 2020-10 | to write draft about Operations Working Group (OWG) and work with Paul | S2S 2020 | Improving member and volunteer recruiting | |
| Mikel | 2020-10 | to extend "donate time" project to companies | S2S 2020 | Improving member and volunteer recruiting | |
| Mikel with help of Rory and Allan | 2020-10 | to revitalise the Diversity and Inclusion Special Committee | S2S 2020 | Wrap-up session | |
| Mikel | 2020-03 | to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations. | S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
#2020-07: No action to report. | |
| Mikel with help of Allan, Joost, Tobias | 2020-03 | Updated |
# 2020-09 Draft Personnel Committee charter |
S2S 2020 | "Hiring" |
| Mikel (Taken up 2020-02) |
2019-05-18 | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).
#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested. |
F2F 2019 | GDPR | |
| Mikel/Joost | 2019-05-18 | to document working group practices, draft WG “rules of order".
#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready. |
F2F 2019 | WGs | |
| Paul with Guillaume | 2020-10 | to spend a maximum of three hours talking to lawyers | S2S 2020 | Legal team and Brexit implications - resolve how to respond | |
| Paul | 2020-10 | to create version of board Conflict of Interest (CoI) to be applicable to Working Groups (WGs) | S2S 2020 | Develop plan for conflict of interest on Working Groups | |
| Paul with Guillaume | 2020-10 | to put explanation of the board attribution changes in writing and explain that the board won't provide a red-lined version | S2S 2020 | Attribution guidelines | |
| Paul | 2020-10 | to collaborate with Tobias on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement | S2S 2020 | Make progress on attribution guidelines and enforcement | |
| Paul | 2020-10 | to take to email Reddit "Ask me Anything" | S2S 2020 | Wrap-up session | |
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| Rory | 2020-10 | to reply to OSMF pro-bono lawyer's email on attribution guidelines | S2S 2020 | Attribution guidelines | |
| Rory | 2020-10 | to ask OSMF pro-bono lawyer if we can waive fee for membership without needing an Articles of Association (AoA) change | S2S 2020 | Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates | |
| Rory | 2020-10 | to ask OSMF pro-bono lawyer for wording for some of these changes | S2S 2020 | Articles of association: Evaluate membership pre-requisites, identify any needed changes/updates | |
| Rory | 2020-03 | to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts). #2020-08: Reached to DWG. | S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" | |
| Tobias with Paul | 2020-10 | to collaborate on emailing Licensing Working Group (LWG) regarding the tile licence attribution and rewrite specific part of copyright statement | S2S 2020 | Attribution guidelines | |
| Tobias | 2020-03 | Updated | to keep the takeover/AoA change topic moving.
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S2S 2020 | "Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc" |