Board/Action Items

The list is sortable, collapsible and contains items that did not arise from board meetings. Incomplete.
Items in blue are either new or have updates.

Name	Date	Action item and status	Source	Related to
~~Allan~~	~~2020-05-06~~	~~to inform the membership about these mid-month meetings~~ # Done.	~~Meeting~~	~~Transparency~~
Allan	2020-03	to reach out to FOSS community for expertise/experience in software governance	S2S 2020	"Taking stock of governance and identifying areas for improvement"
Guillaume	2020-03	to ask opinions from AB members on his suggested attribution solution (attribution always on and collapses)	S2S 2020	"Attribution"
Guillaume/Allan	2020-03	to move forward on proposal / scope out fundraising structure	S2S 2020	Finance
Guillaume	2020-05-06	to send out proposal for sysadmin one week after the email on hiring framework goes out for membership consultation, highlighting that it is something the sysadmins have asked for	Meeting	S2S 2020 "Hiring"
Guillaume	2020-05-06	to send out a circular to approve 2019 end of year accounts	Meeting	Finances
Guillaume	2020-03	to ping MWG/self-ping about status on membership prerequisites and transparency	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board)	2019-07	to decide on next steps regarding an email service for OSMF. # Guillaume is looking into it (2020-02). An added difficulty is the documents hosted by Working Groups on Google drive.	email	FOSS policy
Joost and Rory	2020-05-06	to come up at next board meeting with recommendation for microgrants committee regarding how open their meetings should be.	Meeting	Microgrants
Joost	2020-05-11	to process the OpenStreetMap United States Local Chapter application, after finalisation of the updated LC agreement.	email	Local Chapters
Joost~~/Heather~~	2019-10-16	to work on a running document regarding Facebook attribution.	Meeting	Facebook
Joost	2018-12-28	to process the OpenStreetMap Uganda Local Chapter application. # In progress.	email	Local Chapters
Joost	2019-07-23	to process the FreeMap Slovakia Local Chapter application. # In progress.	email	Local Chapters
Joost	2019-08-23	to process the OSGeo Oceania Local Chapter application. # In progress.	email	Local Chapters
Joost	2019-09-19	to process the OpenStreetMap RDC Local Chapter application. # In progress.	email	Local Chapters
Joost	2020-01-20	to process the Free Libre Open Source Software Kosova Local Chapter application. # In progress.	email	Local Chapters
Joost	2020-03	to ask LCC WG for timeline on their outreach	S2S 2020	LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
Joost	2020-03	to follow up on hiring policy	S2S 2020	"Hiring"
Joost (Taken up 2020-02)		to follow up on the OpenStreetCam domain	email	LWG
Joost (Taken up 2020-02)	2019-06	to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under ODbL if the violation is not fixed after 30 days of notice, as written on ODbL. # Related talk@ discussion The decision seems to be (2019-10) to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.	email	LWG
~~Heather~~	2018-12-20	to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism. # Was Peter's. Assigned to Heather on 2018-12-20.	meeting	Activism
~~Kate~~	2019-05-18	to write Administrative Assistant's job description. # Possibly completed.	F2F 2019	Admin. Assistant
~~Kate~~	2018-12-20	to write to the Data Working Group to see if there's anything further the board can do to support them	meeting	DWG
~~Kate~~	2018-02-15	to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website.	meeting	OWG
~~Kate~~	2018-01-18	to update the etiquette and add a reporting plan	meeting	Communication
Mikel	2020-05-06	to set-up call of board members with Facebook people	Meeting	Attribution
Mikel	2020-03	to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
Mikel with help of Allan, Joost, Tobias	2020-03	Scope out possible scenarios for possible paid staff, including risks Personnel committee: structured way of working with Dorothea Concern about confidentiality /HR issues Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation	S2S 2020	"Hiring"
Mikel	2020-03	to talk to Tom at Mapbox about Guillaume’s suggested attribution solution (attribution always on and collapses).	S2S 2020	"Attribution"
Mikel	2020-01-30	to draft proposed changes to board rules of order and go back to the board	meeting	Rules of order
Mikel (Taken up 2020-02) ~~(was: Frederik/Heather)~~	2019-05-18	to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). # Mikel plans (2020-02) to circulate to people in Ruby community	F2F 2019	GDPR
Mikel/Joost	2019-05-18	to document working group practices, draft WG “rules of order" # 2020-02 Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.	F2F 2019	WGs
Paul	2020-03	to find cases where things in OWG get done manually	S2S 2020	"Dialogue with OSM System Administrators"
Paul	2020-03	to share key points of discussion on trust and safety for community and get feedback from DWG, mailing list moderators, help.osm.org	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"
Paul	2019-06-19	~~to switch limesurvey plan to annual & expert~~, transfer (limesurvey) ownership to OWG, billing to OSMF ~~and give access to Mikel, Joost and Dorothea~~. # The plan won't be changed for the time being.	meeting	Surveys
Paul	2018-05	to take feedback from the pre-F2F 2019 survey to developers that is about software. # Might have been completed.	F2F 2019	Survey
Paul	2018-04-19	to document the evaluation process of software and services used by the OSMF	Meeting	FOSS policy
Paul	2016-10-28	to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted. # Was Peter's	Meeting	FOSS policy
Rory	2020-03	to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Paul and Guillaume	2020-05-06	to schedule a board session to go through the community's objections on the LWG proposed attribution guidelines and come up with new language	Meeting	Attribution
~~Tobias~~	~~2020-05-06~~	~~to send hiring policy related email for membership consultation~~ # Done.	~~Meeting~~	~~S2S 2020 "Hiring"~~
Tobias	2020-05-06	to create first draft on hiring policy that the board will comment on	Meeting	S2S 2020 "Hiring"
Tobias	2020-03	to keep the takeover/AoA change topic moving	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Tobias	2020-03	to share key points of discussion on trust and safety for community and get feedback from Forum moderators, Wiki Admins	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community"