Board/Action Items

The list is sortable and contains items that did not arise from board meetings. Incomplete.

• Items in bold are new (arose during ~ past month).
• Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".

Name	Date	Status	Action item and status	Source	Related to
Allan	2020-03		to reach out to FOSS community for expertise/experience in software governance. #2020-May & Jun: In progress	S2S 2020	"Taking stock of governance and identifying areas for improvement"
Allan	2020-05	Updated	to work with Dorothea and clean the Action Item list, particularly items belonging to past board members. #2020-06-25 In progress. #2020-07 Items from past board members moved to separate table. # Decision that the separate table will be deleted as items overtaken by events.	Meeting	Action items
Guillaume	2020-07-16 chat	Done	to prepare a document explaining funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD) and ask for community feedback. [Topic: Funding of projects used in core infrastructure (Nominatim, osm2pgsql, Potlatch, iD)] #2020-05: In progress #2020-07 documents linked from agenda page.	Meeting	Funding of projects used in core infrastructure
Guillaume/Allan	2020-03		to move forward on proposal / scope out fundraising structure. #2020-05: In progress	S2S 2020	Finance
Guillaume	2020-03		to ping MWG/self-ping about status on membership prerequisites and transparency. #2020-06: In progress	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Guillaume (Taken up 2020-02. Previously: Board)	2019-07	Updated	to decide on next steps regarding an email service for OSMF. #2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. #2020-05: Received access to Google console. Using Email, Drive, Calendar. Asked Google for complete export. #2020-06-25: See "reportage"	email	FOSS policy
Joost	2020-03	On LCCWG	to ask LCC WG for timeline on their outreach. #2020-05: Most of data collected. They will send the summaries to board soon and will also prepare anonymised versions of answers, to be sent to the board as well. Blogposts might be published on topics that consistently came up. #2020-06-25: In Clifford's action item list. Joost to send a reminder.	S2S 2020	LCCWG - "Taking stock of governance and identifying areas for improvement. Section: Better understanding and community disposition on board"
Joost	2020-06-25		to consolidate feedback regarding the Argentina Local Chapter application, have chat with Asociación Civil Geolibres (Argentina) and then come back to the	Meeting	Local Chapters
Joost	2020-05-11	Un-paused	to process the OpenStreetMap United States Local Chapter application, after finalisation of the updated LC agreement. (2020-07 Done) #2020-05: On hold till finalisation of the updated LC agreement. (2020-07: Update of LC Agreement finalised)	email	Local Chapters
Joost (was: Heather)	2019-10-16		to work on a running document regarding Facebook attribution. #2020-05: On hold till the update of the attribution guidelines # 2020-07: Decision to be marked as overtaken by events.	Meeting	Facebook
Joost	2018-12-28		to process the OpenStreetMap Uganda Local Chapter application. #2020-May & Jun: No news.	email	Local Chapters
Joost	2019-07-23		to process the FreeMap Slovakia Local Chapter application. #2020-05: Almost ready for final review by board and local community/membership	email	Local Chapters
Joost	2019-08-23		to process the OSGeo Oceania Local Chapter application. #2020-05: Rory done an extended local consultation. Will probably move to board and local community/membership consultation soon. #2020-06-25: Rory, Mikel and Dorothea offered to help.	email	Local Chapters
Joost	2019-09-19	On hold	to process the OpenStreetMap RDC Local Chapter application. #2020-05: They need to do some things first. It's in their backlog.	email	Local Chapters
Joost	2020-01-20	Updated	to process the Free Libre Open Source Software Kosova Local Chapter application. #2020-05: New process, draft application available on the OSM wiki for community feedback. #2020-06-25: Mikel to help. #2020-07: Dorothea emailed about 2019 financial report.	email	Local Chapters
Joost (Taken up 2020-02)	2019-06		to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under ODbL if the violation is not fixed after 30 days of notice, as written on ODbL. # Related talk@ discussion #2019-10: The decision seems to be to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.	email	LWG
Mikel	2020-07-30	Done	to ask for community feedback with the intention on voting on the Advisory Board split during the August meeting.	Meeting	Advisory Board
Mikel	2020-05-06		to set-up call of board members with Facebook people. #2020-05: Suggesting a call not just on attribution but on all sort of topics that came up with Facebook.	Meeting	Attribution
Mikel	2020-03		to share key points of discussion on trust and safety for community and get feedback from Diversity and Inclusion Special Committee and ask for next steps and recommendations.	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Trust and safety for community."
Mikel with help of Allan, Joost, Tobias	2020-03		Scope out possible scenarios for possible paid staff, including risks Personnel committee: structured way of working with Dorothea Concern about confidentiality /HR issues Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation	S2S 2020	"Hiring"
Mikel (Taken up 2020-02) (was: Frederik/Heather)	2019-05-18		to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). #2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh.	F2F 2019	GDPR
Mikel/Joost	2019-05-18		to document working group practices, draft WG “rules of order". #2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready.	F2F 2019	WGs
Paul, Tobias and Guillaume	2020-06-25		to draft a proposal for rebirth of Engineering Working Group (EWG), to be looked at the next meeting.	Meeting	EWG
Paul	2018-04-19		to document the evaluation process of software and services used by the OSMF. #2020-05: Help on this is welcome.	Meeting	FOSS policy
Rory	2020-03		to announce and then do gentle, friendly, first warnings, formal reminders noting exceptions and suggesting alternative actions (Ideally include “escalation path” guidelines and learn from Guillaume’s efforts).	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"
Tobias	2020-03		to keep the takeover/AoA change topic moving. #2020-05: 3 related topics added to the 2020-05 agenda.	S2S 2020	"Taking stock of governance and identifying areas for improvement. Section: Enforcement of policies etc"

Action items from past board members

Name of past board member	Date	Status	Action item and status	Source	Related to
Heather	2018-12-20		to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism. # Was Peter's. Assigned to Heather on 2018-12-20.	meeting	Activism
Kate	2019-05-18		to write Administrative Assistant's job description. # Possibly completed.	F2F 2019	Admin. Assistant
Kate	2018-12-20		to write to the Data Working Group to see if there's anything further the board can do to support them.	meeting	DWG
Kate	2018-02-15		to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website.	meeting	OWG
Kate	2018-01-18		to update the etiquette and add a reporting plan.	meeting	Communication