Board/Action Items
< Board
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
- Items in bold are new (arose during ~ past month).
- Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
| Name | Date | Status | Action item and updates | Source | Related to |
|---|---|---|---|---|---|
| Board | Set on 2021-01 for 2022-01 | future agenda item | to evaluate Software Dispute Resolution Panel and appoint or reappoint members with expiring terms | Board | OSM wiki: Software dispute resolution panel |
| Board | 2021-04 | to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4). # 2021-07 The board appointed Andy Allan and Michael Collinson to special committee on takeover protection. |
Takeover protection | ||
| Board | 2021-08-13 (board chat) | to email the documents requested by St John's Innovation centre to Dorothea. | mid-month board chat | OSMF's registered office | |
| Board | 2021-08-13 (board chat) | to look at the spreadsheet with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket. | mid-month board chat | OSMF relocation | |
| Allan | 2021-08-13 (board chat) | Updated | to look at the information collected so far and come up in the next weeks with suggestions for board on next steps. # 2021-08-27 to look at the information collected so far (1, 2) and come up in the next weeks with suggestions for board on next steps. |
mid-month board chat | OSMF relocation |
| Amanda | 2021-09-10 (board chat) | New | to formulate a motion to be voted on the September board meeting that would establish such a policy where safety is ensured for everyone who wants to attend an OSM conference. How the policy will be implemented, will be decided by the State of the Map Working Group. | mid-month board chat | State of the Map |
| Amanda | 2021-09-10 (board chat) | New | to contact Michael Collinson and ask him if he wants to be again a volunteer facilitator for the questions to the candidates. | mid-month board chat | Annual General Meeting |
| Amanda | 2021-09-10 (board chat) | New | to write up the investigation done so far. | mid-month board chat | |
| New and done | |||||
| Amanda | 2020-03 | HOT trademark grant # 2021-08 In progress |
HOT trademark grant | ||
| Amanda | 2021-03-26 | Updated | to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. # 2021-07 On the agenda. # 2021-09 On the agenda. |
Meeting | Moderation subcommittee |
| Amanda | 2021-03 | to upgrade all Local Chapters to current Local Chapter agreement. # 2021-05 In progress |
Local Chapters | ||
| Amanda | 2021-08 | Move Mastodon server to OSMF support | 2021-08 mid month chat | Comms., FLOSS Policy | |
| Amanda | 2021-08 | OSMF Policy for SotM TM & LGBTQ safe places | 2021-08 mid month chat | OSMF Diversity Policy | |
| Guillaume | 2021-08-27 | New | to reach out to Simon Poole (past Licensing Working Group (LWG) chairperson) to ask about the French and Italian translations of the contributor terms. | Meeting | Translations of legal texts |
| Guillaume | 2021-05 | to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. | Meeting | Take-over protection | |
| Guillaume | 2020-10 and 2021-03-26 | to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. | screen-to-screen 2020-10 | 2021 budget | |
| Guillaume | 2020-10 | to ask Working Groups (WGs) if they want to update their [budget] numbers. | screen-to-screen 2020-10 | 2021 budget | |
| Guillaume with help of Allan/Gunner/CWG Gunner has been a facilitator for some of the board annual meetings. |
2020-10 | to announce ahead of time that we're going to look at a budget. | S2S 2020 | 2021 budget | |
| Guillaume with Michelle (OSMF accountant) | 2020-10 | to consider breaking up State of the Map [numbers] by year. | screen-to-screen 2020-10 | 2021 budget | |
| Guillaume with Amanda | 2020-10 | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick. |
screen-to-screen 2020-10 | Articles of association | |
| Guillaume | 2020-08-27 | to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. | Meeting | OSMF relocation | |
| Guillaume | 2020-08-27 | to check on what a move to the EU would mean for contributor terms. | Meeting | OSMF relocation | |
| Guillaume (Taken up 2020-02. Previously: Board) | 2019-07 | to decide on next steps regarding an email service for OSMF.
#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. |
FOSS policy | ||
| Jean-Marc | 2021-05-14 (board chat) | Updated | to start recruitment for an iD developer. # 2021-08-27 In progress. Shortlist of candidates. Projected timeline: if everything goes well, mid-September/early October. |
Meeting | iD |
| Jean-Marc | 2021-05-14 (board chat) | to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting. # 2021-08-27 update |
Meeting | Hiring a Senior site reliability engineer. | |
| Jean-Marc (was: |
2020-03 |
# 2020-09 Draft Personnel Committee charter. |
S2S 2020 | "Hiring" | |
| 2020-08-27 | to draft a proposal regarding further reform of the membership. # 2021-02-12 one part done. |
Meeting | Membership | ||
| Mikel | 2021-08-27 | New | to reach out to Andy Allan and Tom Hughes and get their perspective regarding resourcing options for openstreetmap-website maintenance and development. | Meeting | OSM website |
| Mikel |
2020-10 | to work on plan on how the money will be collected. # 2020-11 In progress. |
screen-to-screen 2020-10 | OSMF fundraising | |
| Mikel |
2020-03 | to move forward on proposal / scope out fundraising structure.
#2020-05 In progress. |
S2S 2020 | Finance | |
| Mikel | 2021-07-30 | to put something specific in writing regarding the maintenance of the OSM website. | board meeting | www.osm.org | |
| Mikel | 2021-08-13 (board chat) | to draft an outline of what we would ask QGIS for, questions for the Operations Working Group and suggest the approach that the board recommends. # 2021-08-27 no progress. |
mid-month board chat | Tile usage by QGIS | |
| Mikel | 2020-10 | to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. # 2020-11 Asked to join CWG to work on it. |
S2S 2020 | Improving member and volunteer recruiting | |
| Mikel with help of Amanda and Allan | 2020-10 | to revitalise the Diversity and Inclusion Special Committee. | S2S 2020 | Wrap-up session | |
| Mikel (Taken up 2020-02) |
2019-05-18 | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).
#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested. |
F2F 2019 | GDPR | |
| Mikel |
2019-05-18 | to document Working Group practices, draft Working Group “rules of order".
#2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready. |
F2F 2019 | ||
| Tobias | 2021-08-27 | New | to ask the Data Working Group to update the ban policy. | Meeting | Ban policy |
| Tobias, Amanda and Eugene | 2021-09-10 (board chat) | New | to help the Membership Working Group (MWG) to formulate the resolution regarding membership prerequisites. | Meeting | Membership prerequisites |
| Tobias | 2021-08-13 (board chat) | to draft proposed changes to board rules of order regarding circulars. | mid-month board chat | Board rules of order | |
| Done | #2021-08-27 Done. The MWG doesn't have enough volunteers to work on that. Suggestions:
|
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| Tobias | 2021-08-13 (board chat) | to talk with the FOSS policy special committee and ask them what they want to happen in the future. | mid-month board chat | Future of special committee | |
| Done |