Board/Action Items
< Board
The list is sortable and might contain items that did not arise from board meetings. Incomplete.
- Items in bold are new (arose during ~ past month).
- Status column - "updated": Item had an update during past month (board meeting or board chat), other than "in progress".
| Name | Date | Status | Action item and updates | Source | Related to |
|---|---|---|---|---|---|
| Board | Set on 2021-01 for 2022-01 | future agenda item | to evaluate the Software dispute resolution panel for iD and appoint or reappoint members with expiring terms. | Board | Software dispute resolution panel |
| Board | 2021-04 | to make sure to investigate the issue of requiring voters to be "free to vote", and to consider if there should be a change to the Articles of Association, as instructed by the membership (2020 General Meeting resolution - vote 4). # 2021-07 The board appointed Andy Allan and Michael Collinson to the special committee on takeover protection. |
Takeover protection | ||
| Board | 2021-08-13 (board chat) | to email the documents requested by St John's Innovation centre to Dorothea. | mid-month board chat | OSMF's registered office | |
| Board | 2021-08-13 (board chat) | to look at the spreadsheet with the overview of recent correspondence to board related to move to the EU and update it if they have replied to someone but have not copied the response to the Gitlab ticket. | mid-month board chat | OSMF relocation | |
| Superseded by new action item for Jean-Marc. | |
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| Amanda | 2021-10-15 (board chat) | New | to ask our pro-bono lawyer about any restrictions for minors becoming OSMF members. | Mid-month board chat | Becoming an OSMF member |
| Amanda | 2021-09-10 (board chat) | Updated | to formulate a motion to be voted on the September board meeting that would establish such a policy where safety is ensured for everyone who wants to attend an OSM conference. How the policy will be implemented, will be decided by the State of the Map Working Group. # 2021-10-15 The board is working on a draft policy. If the board is fine with the draft by the October public board meeting, it will be put for community consultation for around a month. Depending on the community consultation, the board might vote on the draft during the November board meeting. |
mid-month board chat | State of the Map |
| Superseded by 2021-09-10 action item above | |||||
| Done | # Michael Collinson has accepted. |
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| Amanda | 2021-09-10 (board chat) | to write up the investigation done so far. | mid-month board chat | ||
| Amanda | 2020-03 | HOT trademark grant # 2021-08 In progress |
HOT trademark grant | ||
| Amanda | 2021-03-26 | Updated | to add "Interim update from the LCCWG subcommittee" to the public board meeting agenda every two months. # 2021-07 On the agenda. # 2021-09 On the agenda. |
Board meeting | Moderation subcommittee |
| Amanda | 2021-03 | to upgrade all Local Chapters to current Local Chapter agreement. # 2021-05 In progress |
Local Chapters | ||
| Done | # 2021-08 The board has approved for OSMF to take over funding for the en.osm.town Mastodon instance/server. |
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| Guillaume | 2021-09 | New | to contact the second iD candidate, who was not selected, regarding his application outcome. | Board meeting | Hiring an iD developer |
| Done | # 2021-09-24 Before Simon's time. Probably for legal reasons but can't remember. Action item to be removed. |
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| Guillaume | 2021-05 | to ask our pro-bono lawyer for recommendations of people specialising in mergers and acquisitions. | Board meeting | Take-over protection | |
| Guillaume | 2020-10 and 2021-03-26 | to send an updated version of the budget spreadsheet/specific tabs to Dorothea for publishing. | screen-to-screen 2020-10 | 2021 budget | |
| Guillaume | 2020-10 | to ask Working Groups (WGs) if they want to update their [budget] numbers. | screen-to-screen 2020-10 | 2021 budget | |
| Guillaume with help of Allan/Gunner/CWG Gunner has been a facilitator for some of the board annual meetings. |
2020-10 | to announce ahead of time that we're going to look at a budget. | S2S 2020 | 2021 budget | |
| Guillaume with Michelle (OSMF accountant) | 2020-10 | to consider breaking up State of the Map [numbers] by year. | screen-to-screen 2020-10 | 2021 budget | |
| Guillaume with Amanda | 2020-10 | to work on writing the goals of a "supporting" membership to send to OSMF pro-bono lawyer for feedback. # Lawyer is sick. |
screen-to-screen 2020-10 | Articles of association | |
| Guillaume | 2020-08-27 | to have a call with a relocation lawyer and come back to the board with a proposal / circular resolution. | Board meeting | OSMF relocation | |
| Guillaume | 2020-08-27 | to check on what a move to the EU would mean for contributor terms. | Board meeting | OSMF relocation | |
| Guillaume (Taken up 2020-02. Previously: Board) | 2019-07 | to decide on next steps regarding an email service for OSMF.
#2020-02: An added difficulty is the documents hosted by Working Groups on Google drive. |
FOSS policy | ||
| Jean-Marc and Amanda | 2021-10-15 (board chat) | New | to draft a proposal for a second microgrants round, including parameters (amount of money, source of funds, and selected recommendations from the final report (.odt, 29 KB) by the microgrants committee) to be voted during the October board meeting. # Note: Previous microgrants framework | Mid-month board chat | Microgrants |
| Jean-Marc | 2021-10-15 (board chat) | New | to provide during the October board meeting a list of countries that have responded to us with information which is worth examining, our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK. # 2021-10-29 on the board meeting agenda: Analysis of options for OSMF relocation. |
Mid-month board chat | OSMF relocation |
| Jean-Marc | 2021-09 | New | to seek feedback from the Local Chapters and Communities Working Group (LCCWG) regarding formalisation/clarification on commercial activities of Local Chapters (LCs) (what is tolerated/expected/not welcome) and board expectations. Some issues already discussed in the working group. | Board meeting | Local Chapters |
| Done | |
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| Jean-Marc | 2021-05-14 (board chat) | to work on a formal job description for the senior site reliability engineer position during the next 2 weeks, so that it gets voted at the next board meeting. # 2021-08-27 update |
Board meeting | Hiring a Senior site reliability engineer | |
| Jean-Marc (was: |
2020-03 |
# 2020-09 Draft Personnel Committee charter. |
S2S 2020 | "Hiring" | |
| 2020-08-27 | to draft a proposal regarding further reform of the membership. # 2021-02-12 one part done. |
Board meeting | Membership | ||
| Mikel | 2021-10-15 (board chat) | New | to set-up a meeting of Allan with Mapbox, either online or in person. | Mid-month board chat | Attribution guidelines |
| Mikel | 2021-10-15 (board chat) | New | to set-up a meeting of Senior Site Reliability Engineer with TimelessTime, that Guillaume can join. | Mid-month board chat | Hiring a Senior Site Reliability Engineer |
| Done | |||||
| Done |
|
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| Mikel |
2020-03 | to move forward on proposal / scope out fundraising structure.
#2020-05 In progress. |
S2S 2020 | Finance | |
| Mikel | 2021-07-30 | to put something specific in writing regarding the maintenance of the OSM website. | board meeting | www.osm.org | |
| Mikel | 2021-08-13 (board chat) | to draft an outline of what we would ask QGIS for, questions for the Operations Working Group and suggest the approach that the board recommends. # 2021-08-27 no progress. |
mid-month board chat | Tile usage by QGIS | |
| Mikel | 2020-10 | to write draft about Operations Working Group (OWG) and work with Paul. #2020-10 Drafted questions, Ian Dees is helping with Fastly (commercial content delivery network that OSMF has recently started to use). Will draft blogpost, share with Paul and then talk to CWG. # 2020-11 Asked to join CWG to work on it. |
S2S 2020 | Improving member and volunteer recruiting | |
| Mikel with help of Amanda and Allan | 2020-10 | to revitalise the Diversity and Inclusion Special Committee. | S2S 2020 | Wrap-up session | |
| Mikel (Taken up 2020-02) |
2019-05-18 | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).
#2020-02: Mikel plans to circulate to people in Ruby community. #2020-05: Talked with one recommended developer with Rail experience, not familiar with OSM. #2020-06-25: Will start fresh. #2020-07-30: Guillaume spoke with someone who was vaguely interested. |
F2F 2019 | GDPR | |
| Mikel |
2019-05-18 | to document Working Group practices, draft Working Group “rules of order".
# 2020-02: Mikel has some suggestions for draft board Rules of Order changes that he will circulate when ready. |
F2F 2019 | ||
| Tobias | 2021-10-15 (board chat) | New | to have a motion ready to be voted by the board during the October board meeting. The motion will mention that the next board must write the text for a special resolution regarding membership requirements, to be voted by the membership at a General Meeting that will take place during next Spring (Northern hemisphere) / Autumn (Southern hemisphere). # 2021-10-29 on the board meeting agenda: Scheduling a general meeting for Spring (northern hemisphere) / Autumn (southern hemisphere) 2022. |
Mid-month board chat | Membership prerequisites |
| Superseded by new action item above | |||||
| Done | |||||
| Done | |||||
| Done | # 2021-10 On the board meeting agenda: Future of the FOSS Policy Special Committee |