View source for Board/Minutes/2014-12-08

__NOTOC__

<font color="red">DRAFT</font> minutes for the
=OSMF Board Meeting=
Location: Mumble Conference, 8 December 2014 21:00 UTC

==Participants==
===Board members===
* Kate Chapman (chair)
* Kathleen Danielson
* Henk Hoff
* Dermot McNally
* Paul Norman (minutes)
* Frederik Ramm 

===Guests===
* Michael Collinson

===Not Present===
* Oliver Kühn

==Administrative==

===Previous minutes===
[[Board/Minutes/2014-11-20]]

Discussion on accuracy of
<blockquote>Henk suggests committing to members that the board would present a resolution at the next GM which has had more time for thought and add would term limits, after consulting with associate members.</blockquote>
Passed 4 in favour, 2 abstentions

===Circular Resolutions===

====Circular Resolution 2014/09: Reactivation of Simon's OSMF Google account====
Accepted on 18 November with ultimately 5 votes in favour.
<blockquote>
To facilitate the handover of ongoing business, the board permits Simon Poole to reactivate his OSMF Google account until the handover is complete. 
</blockquote>

====Circular Resolution 2014/10: GM notice====
Accepted on 22 November with ultimately 4 votes in favour
<blockquote>
The attached notice be sent, subject to final confirmation on time from Andy Robinson.
</blockquote>
Note: Attached notice was https://lists.openstreetmap.org/pipermail/osmf-announce/attachments/20141122/c920b601/attachment-0001.pdf

====Circular Resolution 2014/11: Trademark policy====
Proposed 2014-11-28, accepted 2014-11-30 with ultimately # votes in favour
<blockquote>
The OSMF board requests that the License Working Group and Communications Working Group draft a trademark policy for the board to consider, consulting with the community as necessary, and making use of previous work as they see fit.</blockquote>

==Previous action items==
2014-11-20: Henk to draw up timeframe for devolving membership management to a working group<br>
2014-11-20: <strike>Kate to talk to lawyer about upcoming meeting.</strike> Done date?<br>
2014-11-20: <strike>Frederik to talk to Andy Robinson about meeting</strike> Done 2014-11-21<br>
2014-11-20: <strike>Paul to create meeting agenda</strike> Done 2014-11-21

Discussion about mechanics of circular resolutions.

===Devolving membership management (5 min)===

Action item: Henk to make public announcement calling for help by next board meeting.

===Kate contacting lawyer (1 min) ===
Kate contacted, but no response and rendered moot by using Andy's house.

Action item: Kate to get Simon to introduce her to Francis (lawyer).

==Planning arising out of special GM==
Brief discussion

As nothing passed, no immediate action is required. We may wish to act on whatever messages were given by the membership.

Decision taken to discuss F2F planning first.

==F2F planning==

==Management Team and OSMF operations structure==

Management team has faded out. Lack of participation was the big issue.

“do it” project - originated with SOTM GM and getting volunteers. Build up numbers.

Perception that one needs need to be an experienced mapper

Discussion specifics of MT at F2F, Mike continue recruiting role informally and formal head of MT

==Chairman Emeritus role==

Action item: Kate to discuss with Steve how we’d prefer F2F meeting to be Board + Facilitator only.

==Any Other Business==
Kathleen now working for Mapzen

===Budget 2015===
Management team will be unable to get budgets from working groups.

Frederik will come up with a workable budget, but F2F may result in changes. The budget is required to be prepared before F2F.

===Others listening to board meeting===
Deferred to F2F

===SOTM 2015===
SOTM 2015 announcement this calendar year. SOTM WG to meet next week.

Action item: Henk to announce SOTM 2015 by end of calendar year

==Meeting End==
22:25 UTC (85 minutes)

==Next meeting==
to be discussed on list/Doodle. tentative same time in jan.