DRAFT AGENDA for the
OSMF Board Meeting
Location: Mumble, Monday 15 June 2015, 7:00 PM UTC
None passed since last meeting.
Previous action items
2015-02-16: Kathleen to let the SOTM-WG know we're defining the vision of SOTM for the OSMF
2015-02-16: Kathleen to report back our SOTM discussion in a way that captures the nuance of what was covered and allows for continued conversation
2015-02-16: Henk to find board members to peruse each 2015 goal
2015-04-03: Kate to follow up on non-public matter.
2015-04-03: Kathleen to draft advisory board proposal
2015-05-09: Henk to have plan by next meeting for moving forwards and any costs for customizing CiviCRM
Kate to set up Loomio (Done)
OSMF Board members attended a private event at State of the Map US with US conference sponsors, and some of the US board and HOT board.
Publicly recording board member votes
Many members are requesting that board votes have how members voted recorded for publicly minuted items.
Survey of other open data/geospatial organization practices
- Wikimedia: Records how each board member voted since 2012 (https://meta.wikimedia.org/wiki/Wikimedia_Foundation_board_manual#Resolutions_and_voting)
- OpenDefinition Advisory Council: Votes are done in public
- OSGeo: Records votes in published full meeting logs
Changing this would mean changing the rules of order.
Proposed change: Change "If votes are taken, the minutes will contain a tally of votes." to "If votes are taken, the minutes will contain the board member votes."
This item is deferred from previous meetings, and requested by members.
People would like to either observe public portions of our meetings or listen later.
There are no technical barriers to either option.
This would not be expected to increase secretary workload.
We need to decide when and how to hold our next AGM.
At the next election there shall be at least two retirees, one of whom is Henk and the other is one of Oliver, Dermot, or Kate. (AoA 33-34)
Suggestion of an online-based AGM in Autumn.
Hiring paid admin help
What are the next steps? F2F consensus was to start small, look for someone working between 8 and 16 hours a week from home, taking on small tasks at first. Gunner had recommended strong involvement of osmf-talk.
Suggestion from Frederik:
Set a job description and remuneration now and declare the whole thing a "6 month pilot scheme" after which we'll review whether it has helped or not. The temporary nature will help to defuse criticism. Then agree (within board) on the process we will use to select a candidate and whom they will be reporting to. Then start spreading the offer in OSM and look for a suitable person.