Location: Mumble, Thursday 2017-10-26, 19:00 London time
- 1 Participants
- 2 Administrative
- 3 Previous action items
- 4 State of the Map policy
- 5 Advisory Board on-boarding
- 6 Planning of the 2017 Annual General Meeting
- 7 Local Chapter applications - Update
- 8 SotM-WG request for some of Dorothea's time
- 9 Any Other Business
- 10 Next meeting
- 11 Meeting end
Open to all OSMF members.
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Previous action items
The list is sortable and items that were assigned to two persons appear twice.
|Name||Date||Action item and status|
|Frederik/Paul||2016-05-28||to prepare transparency document from transparency session|
|Ilya||2016-08-19||to look at implementing means for members to view the membership register |
# Got key from Tom for accessing the server. Administrative work done, programming not yet.
|Kate/Paul||2017-09-21||to write to F. Davies and see if he's still available to offer legal advice regarding conflicts of interest|
|Kate||2017-08-24||to write to the Advisory Board list about microgrants|
|Kate||2017-08-24||to contact Michael about closing inactive mailing lists that she is an admin of|
|Kate/Martijn||2016-05-28||to draft diversity policy |
# No progress to report. Low priority.
|Martijn||2017-07-18||to look at the process of regular reporting by the Local Chapters to the board and vice versa. |
|Martijn/Kate||2016-05-28||to draft diversity policy |
# No progress to report. Low priority.
|Mikel||2017-08-24||to send email on the list to find businesses who would like to offer input on the Welcome Mat|
|Mikel||2016-08-19||to send round bullet points on diversity policy proposal|
|Paul/Kate||2017-09-21||to write to F. Davies and see if he's still available to offer legal advice regarding conflicts of interest|
|Paul||2017-02-21||to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions|
|Paul||2016-10-28||to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted |
# Was Peter's
|Paul/Frederik||2016-05-28||to prepare transparency document from transparency session|
|Peter||2017-04-18||to make a list of requirements for email self-hosting and discuss them with the OWG|
State of the Map policy
| The State of the Map (SotM) conference is the annual, international conference of OpenStreetMap and it is organised by the SotM Working Group of the OpenStreetMap Foundation. Regional SotM conferences (such as SotM-Asia, SotM-Africa, SotM-LatAm) are organised exclusively by local teams, which run their own sponsorship programs and have separate budgets from the OSM Foundation. |
This distinction is not always clear, sometimes creating confusion (for example, sponsors of regional SotM events mistakenly sending emails to the OSMF SotM Working Group). Additionally, there could be occasions where the regional SotM event dates might clash with the dates of the international SotM. This discussion will be about the introduction of a policy related to regional SotM events, that could cover areas such as event clashes, codes of conduct and others. A list of related ideas has been submitted to the board via email by Rob Nickerson (SotM-WG leader for SotM2017 and SotM2016).
Advisory Board on-boarding
|The Advisory Board is an entity separate from the OSMF board of directors, composed of individuals - either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. Discussion about on-boarding.|
Planning of the 2017 Annual General Meeting
|Annual General Meetings are held once per year with the main order of business being to present the financial accounts for the last year, and election of new board members. This year's AGM will probably take place in December. What might be discussed:|
Local Chapter applications - Update
|The two current Local Chapter applications are from Germany and Belgium.|
SotM-WG request for some of Dorothea's time
|The State of the Map Working Group has sent an email to the board, asking whether administrative support can be provided for SotM2018, as it was for SotM2017. This will be mainly for scholarship support (if scholarships will be provided - something yet to be confirmed) and for sponsorship administrative work. The ratio is expected to be roughly 60%:40%. A maximum number of 100 hours has been suggested (down from 124 last year).|
Any Other Business
Meetings now take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.
The next monthly board meeting will be on the 16th of November, at 21:00 London time.