Board/Minutes/2017-11-16

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Revision as of 01:47, 16 November 2017 by Dorothea (talk | contribs) (Added topics)

Draft Agenda
Location: Mumble, Thursday 2017-11-16, 21:00 London time

The 11th Annual General Meeting of the OpenStreetMap Foundation will be held online in the IRC chat room #osmf-gm on the IRC network irc.oftc.net, at 16:00 UTC on Saturday, 09 December 2017.

Participants

Board members

Guests

Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Not Present

Administrative

Previous minutes

Circular Resolutions

None

Previous action items

The list is sortable and items that were assigned to two persons appear twice.

Name Date Action item and status
All 2017-10-26 to go back to the State of the Map Working Group about what a statement regarding the SotM policy might look like.
# If a reply takes longer than anticipated the announcement might have to be made anyway, as timing is crucial.
Frederik/Paul 2016-05-28 to prepare transparency document from transparency session
Ilya 2016-08-19 to look at implementing means for members to view the membership register
# Got key from Tom for accessing the server. Administrative work done, programming not yet.
Kate 2017-10-26 to notify the State of the Map Working Group that their request for 100 hours of Dorothea's time has been accepted.
#Done
Kate/Paul 2017-09-21 to write to F. Davies and see if he's still available to offer legal advice regarding conflicts of interest
Kate 2017-08-24 to write to the Advisory Board list about microgrants
Kate 2017-08-24 to contact Michael about closing inactive mailing lists that she is an admin of
Kate/Martijn 2016-05-28 to draft diversity policy
# No progress to report. Low priority.
Martijn 2017-10-26 to follow up with Dermot about the voting process for the 2017 Board election
Martijn 2017-10-26 to raise the question to the Advisory Board about whether they would like to have an archive of the AB mailing list.
Martijn 2017-07-18 to look at the process of regular reporting by the Local Chapters to the board and vice versa.
Martijn/Kate 2016-05-28 to draft diversity policy
# No progress to report. Low priority.
Mikel 2017-10-26 to check with Rob about the State of the Map 2018 lead
Mikel 2017-08-24 to send email on the list to find businesses that would like to offer input on the Welcome Mat
Mikel 2016-08-19 to send round bullet points on diversity policy proposal
Paul/Kate 2017-09-21 to write to F. Davies and see if he's still available to offer legal advice regarding conflicts of interest
Paul 2017-02-21 to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions
Paul 2016-10-28 to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted
# Was Peter's
Paul/Frederik 2016-05-28 to prepare transparency document from transparency session
Peter 2017-04-18 to make a list of requirements for email self-hosting and discuss them with the OWG

Planning the 2017 Annual General Meeting (update)

Annual General Meetings are held once per year with the main order of business being to present the financial accounts for the last year, and election of new board members.

The 11th Annual General Meeting of the OpenStreetMap Foundation will be held online in the IRC chat room #osmf-gm on the IRC network irc.oftc.net, at 16:00 UTC on Saturday, 09 December 2017.

Lead: Martijn

Membership Drive (update)

Members are vital to our project and we welcome all who support our goals to join us. We are running a Membership drive to increase the number of members and -as importantly- to try to increase the representation from all places where people are mapping. Join the Foundation - the future of the project should be shaped by the people who care about it the most.

Previous discussion: August 2017

The Membership drive was proposed during the Face-to-Face board meeting in May.

Travel policy update

Discussion about updating the current travel policy and possibly having a yearly standing budget for small travel grants, available to mappers and developers who would like to attend an OpenStreetMap event. It has been proposed that the process should be standardised, the budget limited and the amounts claimed -as well as the name of the persons- public. The updated travel policy would not be for events where there are already scholarships available, like State of the Map, but rather for smaller events like hack weekends or developer meetings, or occasions when someone involved in OSM backend coding would like to receive funding to attend (for example) a Ruby conference.

Previous discussion: September 2017
Lead: Martijn

Welcome Mat (update)

The Welcome Mat will be a guide to organisations and corporations that want to be involved with OpenStreetMap. It will have information to familiarise themselves with the project, the community and especially to learn our expectations and their responsibilities.

Previous discussions: September 2017, August 2017, July 2017.

The Welcome Mat was proposed during the Face-to-Face board meeting in May. Please note that the name might change.

Grant for hardware

Grant for operations (new hardware).

Related osmf-talk message and closed-session discussions June 2017, Jan 2017.

Lead: Martijn

Any other business

Next meeting

Meetings now take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.

The next monthly board meeting will be on the 21st of December, at 21:00 London time, unless rescheduled.

Meeting end