From OpenStreetMap Foundation
Revision as of 15:41, 22 January 2018 by Dorothea (talk | contribs) (Updated info about cashing out the Pineapple Fund donation & minor formatting)

Draft Agenda
Location: Mumble, Thursday 2018-01-25, 21:00 London time

2nd part of the January 2018 meeting. 1st part here.


Board members


Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Not Present

Large Bitcoin donations

We recently received a large donation of 18 Bitcoins - currently worth over €200,000 - from the Pineapple Fund! Some weeks ago we also received over 2.3 BTCs - worth €30,000 (£27,000) - from another anonymous donor. Read more here

Thanks to both for supporting OpenStreetMap!

We have cashed out both

  • the 2.3 BTC donation (tweet, osmf-talk) and
  • the Pinapple Fund donation.

See BTC transactions here. Please note that the two recent 2.99 BTC inputs are not donations but OSMF Bitcoins, which come from a few failed attempts to cash-out portions of the Pineapple donation.

State of the Map Policy

The State of the Map (SotM) conference is the annual, international conference of OpenStreetMap and it is organised by the SotM Working Group of the OpenStreetMap Foundation. Regional SotM conferences (such as SotM-Asia, SotM-Africa, SotM-LatAm) are organised exclusively by local teams, which run their own sponsorship programs and have separate budgets from the OSM Foundation.

This distinction is not always clear, sometimes creating confusion (for example, sponsors of regional SotM events mistakenly sending emails to the OSMF SotM Working Group). Additionally, there could be occasions where the regional SotM event dates might clash with the dates of the international SotM and there is the danger that the name "State of the Map" might be used by a corporate player for an unrelated event.

To avoid these problems, a document or policy with a very lean set of rules for anyone interested to organise an event and call it "State of the Map" will be created.

Related board discussion: Oct 2017
Related policy: LWG trademark policy.

Lead: Mikel

Circular resolutions - procedure

The Board Rules of Order stipulate:
  • Circular resolutions are board resolutions on time-sensitive issues agreed prior to a board meeting.
  • Any board member has the right to request a circular resolution at any time, by emailing a proposed resolution together with a reasoning to the board mailing list. The reasoning should describe why the proposed resolution is in the best interests of OSMF.
  • The proposed resolution is accepted as soon as at least 50% of board members have agreed by making a clear statement to that effect on the board mailing list.
  • After one week, or two weeks with the request of any board member, any non-votes are counted as an abstain.
  • Circular resolutions will be duly duly minuted in the minutes of the next board meeting.

The circulars' procedure will be discussed.

Lead: Mikel

Board representative on the trademark license subcommittee

The board has accepted the LWG proposed trademark license subcommittee structure with two members of the Licensing Working Group and one board member. Discussion about who the board representative will be.
Lead: Paul

Directed Editing Policy

There is an increased interest on OSM from corporations who have employees that edit in their daytime. This might create communication problems between paid and volunteer mappers, or even an imbalance of power. Out of this situation the question arises on how to regulate this to ensure fair play. The board had asked the Data Working Group (DWG) to work on a corporate editing policy, in a manner that it has sufficient community input, and before anything is decided to come back to the board.

Previous board discussions: July 2017, June 2017, April 2017

Lead: Frederik

Dorothea's contract 2018

Dorothea's contract is up in March. We need to make a decision to extend it for a year (or some other period) and any terms that may need changing, if any. We invite feedback from members, either on osmf-talk or at

Related discussions: Mar 2017 (closed portion), Apr 2017 (Voting - closed portion)

Lead: Martijn

Quorum on circular resolutions

Circular resolutions are board resolutions on time-sensitive issues agreed prior to a board meeting.

The Articles of Association currently stipulate a quorum of two: "87. The Board may meet together for the dispatch of business, adjourn and otherwise regulate their meetings as they think fit, and determine the quorum necessary for the transaction of business. Unless otherwise determined, two shall be a quorum. Questions arising at any meeting shall be decided by a majority of votes. In case of an equality of votes the Chairman shall have a second or casting vote."

Lead: Mikel

Belgium Local Chapter application

OpenStreetMap Belgium has applied to become the OSMF Local Chapter for Belgium. All necessary documents and translations have been received.

Related discussion: Sep 2017

Lead: Martijn

Prioritising 2018

Prioritising 2018 tasks. Some ongoing and potential tasks are listed on the 2017 overview.

Advisory Board - monthly update

The Advisory Board (AB) is an entity separate from the OSMF board of directors, composed of individuals - either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB. This monthly section is reserved for this purpose.

Related discussions: Oct 2017, May 2017 (F2F), Apr 2017, Mar 2017, Feb 2017, Jan 2017.

Lead: Martijn

Any other business

Next meeting

Meetings now take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.

The next monthly board meeting will be on the 15th of February, at 21:00 London time, unless rescheduled.

Meeting end