Board/Minutes/2018-03-15

Draft Agenda
Location: Mumble, Thursday 2018-03-15 at 21:00 London time

North Americans: Please note that this Board Meeting will take place one hour later than usual for you, as Europe is not on Daylight Savings Time yet. The April meeting will be at the usual time for you, unless rescheduled.

Participants

Guests

Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Administrative

Previous minutes

• Board/Minutes/2018-02-15

Circular Resolutions

2018/Res5 Approve Dorothea's new contract

2018/Res5 Approve Dorothea's new contract
Voting for signing a new 1 year contract with Dorothea, starting March 1 2018, ending Feb 28, 2019. Terms otherwise unchanged.
Unanimously accepted 2018-03-07

Previous action items

The list is sortable and collapsible and items that were assigned to two persons appear twice.

Name	Date	Action item and status
All	2018-02-15	SotM draft policy document clean-up
All	2018-01-25	Update board member biographies on the OSMF wiki
All	2017-11-16	In 2018 send an email to members, months in advance of the Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions.
Frederik	2018-02-15	to contact Liberapay mentioning that we appreciate their support and tell them that we would like them to stop soliciting money in our name. # Done - we have opted-out
Frederik/Paul	2016-05-28	to prepare transparency document from transparency session
Heather/Mikel	2018-02-15	to contact local communities and regional State of the Map organisers about the SotM policy and then provide feedback to the SotM-WG and the board.
Heather	2018-02-15	to follow up with LWG, OWG and CWG about GDPR
Heather	2018-01-25	to talk to Paul and get more details about the board representative on the trademark license subcommittee and then contact the Licensing Working Group, if required.
Ilya	2016-08-19	to look at implementing means for members to view the membership register # Got key from Tom for accessing the server. Administrative work done, programming not yet.
Kate	2018-02-15	to notify the OWG that the new Data Center RFP has been accepted (Done)
Kate	2018-02-15	to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website
Kate	2018-01-18	to initiate discussion about 2018 priorities over email.
Kate	2018-01-18	to update the etiquette and add a reporting plan
Kate	2018-01-18	to email F. Davey about Conflict of Interest advice and cc Paul
Kate	2017-08-24	to write to the Advisory Board list about microgrants
Kate	2017-08-24	to contact Michael about closing inactive mailing lists that she is an admin of
Kate/Martijn	2016-05-28	to draft diversity policy # No progress to report. Low priority.
Martijn	2018-01-25	to review the submitted documents of the OSM Belgium Local Chapter application. # Done
Martijn	2018-01-25	to initiate the local community and membership consultations regarding the OSM Belgium Local Chapter application.
Martijn	2017-11-16	to create the draft of the microgrants policy, separating it from the attempted combined draft with the updated travel policy
Martijn	2017-10-26	to raise the question to the Advisory Board about whether they would like to have an archive of the AB mailing list. # Martijn will prepare a brief orientation document for the AB and will ask then.
Martijn	2017-07-18	to look at the process of regular reporting by the Local Chapters to the board and vice versa.
Martijn/Kate	2016-05-28	to draft diversity policy # No progress to report. Low priority.
Mikel/Heather	2018-02-15	to contact local communities and regional State of the Map organisers about the SotM policy and then provide feedback to the SotM-WG and the board.
Mikel	2018-01-25	Mikel to work on potential updates on the circulars' procedure to vote on.
Mikel	2018-01-18	to make sure the osmf-announce read-only mailing list is restarted - with help from Martijn, Paul & the MWG.
Mikel	2017-08-24	to send email on the list to find businesses that would like to offer input on the Welcome Mat
Mikel	2016-08-19	to send round bullet points on diversity policy proposal
Paul	2017-02-21	to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions
Paul	2016-10-28	to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted # Was Peter's
Paul/Frederik	2016-05-28	to prepare transparency document from transparency session
Peter	2017-04-18	to make a list of requirements for email self-hosting and discuss them with the Operations Working Group

Next meeting

Meetings now take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.

The next monthly board meeting will be on the 19th of April, at 21:00 London time, unless rescheduled.

Meeting end