Difference between revisions of "Board/Minutes/2018-06-21"
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+ | == Criteria for becoming a Local Chapter == |
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+ | {| class="wikitable" |
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+ | |- |
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+ | |''The current minimum criteria for becoming a [https://wiki.osmfoundation.org/wiki/Local_Chapters Local Chapter] are outlined [https://wiki.osmfoundation.org/wiki/Local_Chapters/FAQ#What_are_the_minimum_requirements_for_a_Chapter.3F here].'' |
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+ | ''Suggested points of discussion: '' |
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+ | * ''how established must a local organization be to be eligible to become a Local Chapter '' |
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+ | * ''how can we measure this as objectively as possible, and '' |
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+ | * ''how to handle applications from organizations that have a broader scope than just OSM.'' |
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+ | ''This topic will most likely be discussed during the July meeting, as well.'' |
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+ | |- |
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+ | | ''Lead: Martijn'' |
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+ | |} |
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== Advisory Board - monthly update == |
== Advisory Board - monthly update == |
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== Potential closed portion of meeting == |
== Potential closed portion of meeting == |
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=== Discussion of hosting and GDPR technical preparation === |
=== Discussion of hosting and GDPR technical preparation === |
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− | === Processing Local Chapter applications from countries where it is difficult to show an established track record of activities building and supporting the OSM community === |
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== Next meeting == |
== Next meeting == |
Revision as of 23:30, 20 June 2018
Draft Agenda
Location: Mumble, Thursday 21st of June, at 21:00 London time
Contents
- 1 Participants
- 2 Administrative
- 3 Action Item updates
- 4 Vote on changes to Board's Rules of Order
- 5 FOSS policy compliance
- 6 Unrecorded State of the Map sessions
- 7 OpenRailwayMap licence application
- 8 Microgrants update
- 9 GDPR preparation update
- 10 Criteria for becoming a Local Chapter
- 11 Advisory Board - monthly update
- 12 Any other business
- 13 Guest comments or questions
- 14 Potential closed portion of meeting
- 15 Next meeting
Participants
Board members
Guests
Open to all OSMF members.
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Not Present
- Kate Chapman (Apologies)
Administrative
Previous minutes
Circular Resolutions
2018/Res8 Authorize LWG to publish privacy statement
2018/Res8 Authorize LWG to publish privacy statement |
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The GDPR requires that we explain to users how, and on what legal grounds, we process their data. This means we’ll have to have a “privacy statement” on our public-facing pages. The Licensing Working Group has prepared a preliminary version which is still missing some concrete details about log file retention but is good to publish. Suggestion to authorize LWG to publish this version, and also future updates unless they make significant changes in which case they would be expected to show them to us first. |
Unanimously accepted 2018-06-10 |
2018/Res9 Fund Dorothea's travel to SotM
2018/Res9 Fund Dorothea's travel to SotM |
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Proposal to fund Dorothea's travel to State of the Map 2018. |
Accepted 2018-06-16 with ultimately 5 votes in favour: Frederik Ramm, Heather Leson, Kate Chapman, Martijn van Exel, Mikel Maron Disagreed 2: Peter Barth, Paul Norman |
Previous action items
The list is sortable and collapsible. Updates are in blue.
Name | Date | Action item and status |
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All | 2018-05-24 | # Done |
All | 2018-05-24 | to provide feedback on the draft with the modifications to the Board rules of Order, ideally before the 7th of June |
All | 2018-03-15 | to send a reminder about etiquette guidelines on osmf-talk, talk & facebook page |
All | 2018-02-15 | to clean-up the SotM draft policy document |
All | 2017-11-16 | to send an email to members, months in advance of the 2018 Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions |
Frederik | 2018-04-19 | to do a short writeup regarding the recent CiviCRM issues, which will be sent to experts who might be able to help |
Frederik/Mikel | 2018-03-15 | # 2018-04-20 Update: CiviDiscount has been fixed by Tom. |
Frederik/Paul | 2016-05-28 | to prepare transparency document from transparency session |
Kate | 2018-02-15 | to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website |
Kate | 2018-01-18 | to initiate discussion about 2018 priorities over email |
Kate | 2018-01-18 | to update the etiquette and add a reporting plan |
Kate | 2017-08-24 | to write to the Advisory Board list about microgrants |
Kate/Martijn | 2016-05-28 | to draft diversity policy # No progress to report. Low priority. |
Martijn | 2017-11-16 | to create the draft of the microgrants policy, separating it from the attempted combined draft with the updated travel policy |
Martijn | 2017-10-26 | to raise the question to the Advisory Board about whether they would like to have an archive of the AB mailing list # Martijn will prepare a brief orientation document for the AB and will ask then. |
Martijn | 2017-07-18 | to look at the process of regular reporting by the Local Chapters to the board and vice versa |
Mikel | 2018-04-19 | to handle emailing and getting quotes from CiviCRM experts, in relation to our recent CiviCRM issues |
Mikel/Paul | 2018-03-15 | to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications |
Mikel | 2018-01-25 | to work on potential updates on the circulars' procedure to vote on # This is now linked to the 2018-05-24 Action Item about modifications to the Board Rules of Order |
Mikel | 2017-08-24 | to send email on the list to find businesses that would like to offer input on the Welcome Mat |
Mikel | 2016-08-19 | to send round bullet points on diversity policy proposal |
Paul | 2018-04-19 | to document the evaluation process of software and services used by the OSMF. Related to our FOSS policy |
Paul | 2017-02-21 | to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions |
Paul | 2016-10-28 | to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted # Was Peter's |
Peter | 2017-04-18 | to make a list of requirements for email self-hosting and discuss them with the Operations Working Group |
Action Item updates
Vote on changes to Board's Rules of Order
The board will vote on an update to the Board's Rules of Order. Major points of change:
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Lead: Mikel |
FOSS policy compliance
The OSMF Free and Open Source Software Policy requires us to re-evaluate the use of hosted or closed-source software every two years with a view to changing to a FOSS solution if practical. The policy was devised to guide, but not mandate, software choices for work within the OpenStreetMap Foundation Board, Working Groups, and other OSMF bodies. Here are some examples of software choices made by the Board:
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Lead: Paul |
Unrecorded State of the Map sessions
Discussion about State of the Map 2018 sessions where the speaker requested not to be recorded. |
Lead: Paul |
OpenRailwayMap licence application
Alexander Matheisen (OpenRailwayMap) has applied for a licence under our domain grandfathering scheme. You can read more about why one needs to licence the OSMF marks here and read the FAQs for more information. The template application is here. |
Microgrants update
Providing microgrants was a topic discussed extensively during the Face-to-Face board meeting in April, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. Discussed were many of the details like the budget, a rough timeline and the need for a committee to help on with the selection and to provide some kind of “supervision”. The program is scheduled to start at this year’s State of the Map. |
GDPR preparation update
The General Data Protection Regulation came into effect May 25, 2018. The necessary steps for GDPR preparation have been discussed during the recent Face-to-Face board meeting (28-29 April). The board has authorised the Licensing Working Group to publish the current version of the privacy statement. Related LWG discussions: 2018 Apr, Mar, Feb, 2017 Nov, Sep, Jul |
Criteria for becoming a Local Chapter
The current minimum criteria for becoming a Local Chapter are outlined here.
Suggested points of discussion:
This topic will most likely be discussed during the July meeting, as well. |
Lead: Martijn |
Advisory Board - monthly update
The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. AB related Board discussions: |
Lead: Martijn |
Any other business
Guest comments or questions
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Potential closed portion of meeting
Discussion of hosting and GDPR technical preparation
Next meeting
Meetings take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.
The next monthly board meeting will be on the 19th of July, at 21:00 London time, unless rescheduled.
Meeting end