Board/Minutes/2018-07-19
Draft Agenda
Location: Mumble, Thursday 19th of July, at 21:00 London time
Contents
Participants
Board members
Guests
Open to all OSMF members.
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Not Present
Administrative
Previous minutes
Circular Resolutions
2018/Res10 Dorothea Help with Data Center Move
| 2018/Res10 Dorothea Help with Data Center Move |
|---|
| Offer the OWG 50 hours of Dorothea’s time to help with the data center move. Dorothea will track her time separately for this activity and let us know when it is up. The board will discuss separately further assistance to the OWG. |
| Voting closes on 2018-07-17 |
Previous action items
The list is sortable and collapsible. Updates are in blue.
| Name | Date | Action item and status |
|---|---|---|
| All | 2018-03-15 | to send a reminder about etiquette guidelines on osmf-talk, talk & facebook page |
| All | 2018-02-15 | to clean-up the SotM draft policy document |
| All | 2017-11-16 | to send an email to members, months in advance of the 2018 Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions |
| Frederik | 2018-04-19 | to do a short writeup regarding the recent CiviCRM issues, which will be sent to experts who might be able to help |
| Frederik/Mikel | 2018-03-15 | # 2018-04-20 Update: CiviDiscount has been fixed by Tom. |
| Frederik/Paul | 2016-05-28 | to prepare transparency document from transparency session |
| Kate | 2018-02-15 | to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website |
| Kate | 2018-01-18 | to initiate discussion about 2018 priorities over email |
| Kate | 2018-01-18 | to update the etiquette and add a reporting plan |
| Kate | 2017-08-24 | to write to the Advisory Board list about microgrants |
| Kate/Martijn | 2016-05-28 | to draft diversity policy # No progress to report. Low priority. |
| Martijn | 2018-06-21 | to initiate discussion on the osmf-talk mailing list about refining the Local Chapter criteria. Suggested period for discussion: two weeks |
| Martijn | 2018-06-21 | # Done |
| Martijn | 2018-06-21 | # Done |
| Martijn | 2017-11-16 | to create the draft of the microgrants policy, separating it from the attempted combined draft with the updated travel policy |
| Martijn | 2017-10-26 | to raise the question to the Advisory Board about whether they would like to have an archive of the AB mailing list # Martijn will prepare a brief orientation document for the AB and will ask then. |
| Martijn | 2017-07-18 | to look at the process of regular reporting by the Local Chapters to the board and vice versa |
| Mikel | 2018-04-19 | to handle emailing and getting quotes from CiviCRM experts, in relation to our recent CiviCRM issues |
| Mikel/Paul | 2018-03-15 | to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications |
| Mikel | 2017-08-24 | to send email on the list to find businesses that would like to offer input on the Welcome Mat |
| Mikel | 2016-08-19 | to send round bullet points on diversity policy proposal |
| Paul | 2018-06-21 | to send the limesurvey evaluation he did to the board |
| Paul/Heather | 2018-06-21 | to check check software/services evaluation templates of other organisations. Related to our FOSS policy. |
| Paul | 2018-04-19 | to document the evaluation process of software and services used by the OSMF. Related to our FOSS policy. |
| Paul | 2017-02-21 | to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions |
| Paul | 2016-10-28 | to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted # Was Peter's |
| Peter | 2017-04-18 | to make a list of requirements for email self-hosting and discuss them with the Operations Working Group |
Action Item updates
Microgrants update
| Providing microgrants was a topic discussed extensively during the Face-to-Face board meeting in April, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. Discussed were many of the details like the budget, a rough timeline and the need for a committee to help on with the selection and to provide some kind of “supervision”. |
Advisory Board - monthly update
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. AB related Board discussions: |
| Lead: Martijn |
- Ajay Bulusu has joined the AB as the representative of our new Gold Corporate Member, Grab.
Any other business
Guest comments or questions
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Next meeting
Meetings take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.
The next monthly board meeting will be on the 16th of August, at 21:00 London time, unless rescheduled.
Meeting end