View source for Board/Minutes/2018-08-16

<font color="red">Draft Page</font>
<br/>
Location: [https://wiki.openstreetmap.org/wiki/Mumble Mumble], '''Thursday''' '''[https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-+August+2018&iso=20180816T21&p1=136&ah=1%2021:0 16th of August, at 21:00 London time]'''

== Participants ==
=== Board members ===

[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=5556 Biographies]
=== Guests ===

Open to all OSMF members.

''Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on [https://wiki.openstreetmap.org/wiki/Mumble Mumble] chat may not be seen by people who join using mobile apps.''
 
=== Not Present ===

== Administrative ==

===Previous minutes===
* [[Board/Minutes/2018-07-19]] 

=== Circular Resolutions ===

=== Previous action items ===

''The list is sortable and collapsible. New items or updates are in blue.''

{| class="wikitable mw-collapsible sortable" 
! Name
! Date
! Action item and status
|-
| All
| 2018-03-15
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2018-03-15#Board_reminder.2Fcommunications_about_etiquette_guidelines to send] a reminder about [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] guidelines on [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk], [https://lists.openstreetmap.org/listinfo/talk talk] & facebook page
|-
| All
| 2018-02-15
| to [https://wiki.osmfoundation.org/wiki/Board/Minutes/2018-02-15#State_of_the_Map_Policy clean-up] the SotM draft policy document 
|-
| All
| 2017-11-16
| to send an email to members, months in advance of the 2018 [https://wiki.osmfoundation.org/wiki/Annual_General_Meetings Annual General Meeting], encouraging them to discuss and perhaps propose their own resolutions
|-
| Frederik
| 2018-07-19
| <font color="blue"><s>to [[Board/Minutes/2018-07-19#State_of_the_Map_2018 |set up]] a time for the board to meet with Michelle Heyden, our new accountant, during SotM</s> <br> ''# Done''</font>
|-
| Frederik/Mikel
| 2018-03-15
| <s>to look at providing [https://wiki.osmfoundation.org/wiki/Board/Minutes/2018-03-15#SotMs_as_an_opportunity_to_increase_membership CiviCRM discount codes] for [https://2018.stateofthemap.org/ State of the Map 2018]. Will also look at how many people have already signed up and offer partial refund or suggest donation. </s> <br>'' # State of the Map has ended''
|-
| Frederik/Paul
| 2016-05-28
| to prepare transparency document from [https://wiki.osmfoundation.org/wiki/Board/Minutes/2016-05_F2F#Committing_to_Greater_Transparency transparency session]
|-
| Heather
| 2018-07-19
| <font color="blue"><s>to [[Board/Minutes/2018-07-19#GDPR_preparation_update |respond]] to Kathleen Lu's (LWG member) questions</s> <br> ''# Done''</font>
|-
| Kate
| 2018-02-15
| to follow up with Grant about the [https://wiki.osmfoundation.org/wiki/Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist technical workaround] of having conference announcement banners on osm.org linked to landing pages on the website
|-
| Kate
| 2018-01-18
| <s>[https://wiki.osmfoundation.org/w/index.php?title=Board/Minutes/2018-01-25&action=submit#Prioritising_2018 to initiate] discussion about 2018 priorities over email</s>
|-
| Kate
| 2018-01-18
| [https://wiki.osmfoundation.org/w/index.php?title=Board/Minutes/2018-01-18&action=submit#Taking_a_stand to update] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan
|-
| Kate
| 2017-08-24
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Question_about_any_decision_on_microgrants to write] to the [https://wiki.osmfoundation.org/wiki/Advisory_Board Advisory Board] list about microgrants
|-
| Kate/Martijn
| 2016-05-28
| to draft [https://wiki.osmfoundation.org/wiki/Board/Minutes/2016-05_F2F#Diversity_.2F_Change_of_Whatever diversity] policy <br> ''# No progress to report. Low priority.''
|-
| Martijn
| 2018-06-21
| to [[Board/Minutes/2018-06-21#Criteria_for_becoming_a_Local_Chapter| initiate discussion]] on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk mailing list] about refining the Local Chapter criteria. Suggested period for discussion: two weeks
|-
| Martijn
| 2017-11-16
| to create the draft of the [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Microgrant_Fundraising microgrants] policy, separating it from the attempted combined draft with the updated [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-11-16#Travel_policy_update travel] policy
|-
| Martijn
| 2017-10-26
| to [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-10-26#Advisory_Board_on-boarding raise] the question to the [https://wiki.osmfoundation.org/wiki/Advisory_Board Advisory Board] about whether they would like to have an archive of the AB mailing list<br> ''# Martijn will prepare a brief orientation document for the AB and will ask then.''
|-
| Martijn
| 2017-07-18
| to look at the process of [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-07-18#Local_Chapter_reporting regular reporting] by the [https://wiki.osmfoundation.org/wiki/Local_Chapters Local Chapters] to the board and vice versa <br> ''
|-
| Mikel/Paul
| 2018-03-15
| [https://wiki.osmfoundation.org/wiki/Board/Minutes/2018-03-15#Board_reminder.2Fcommunications_about_etiquette_guidelines to look] at the ten most active [https://lists.openstreetmap.org/listinfo mailing lists] and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. <br> # ''2018-05-24 Mikel drafted email and both agreed on some modifications''
|-
| Mikel
| 2017-08-24
| to send email on the list to find businesses that would like to offer input on the [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-08-24#Welcome_Mat_progress_-_next_steps Welcome Mat]
|-
| Mikel
| 2016-08-19
| to send [https://wiki.osmfoundation.org/wiki/Board/Minutes/2016-08-19#Next_steps_for_a_Diversity_Policy round bullet points] on diversity policy proposal
|-
| Paul
| 2018-06-21
| to [[Board/Minutes/2018-06-21#FOSS_policy_compliance| send]] the limesurvey evaluation he did to the board
|-
| Paul/Heather
| 2018-06-21
| to [[Board/Minutes/2018-06-21#FOSS_policy_compliance| check]] check software/services evaluation templates of other organisations. Related to our FOSS policy.
|-
| Paul
| 2018-04-19
| to [https://wiki.osmfoundation.org/wiki/Board/Minutes/2018-04-19#FOSS_Policy document] the evaluation process of software and services used by the OSMF. Related to our FOSS policy.
|-
| Paul
| 2017-02-21
| to separate the State of the Map (SotM) [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-02-21#SotM_net_profit net profit] discussion items and start the follow-up discussions
|-
| Paul
| 2016-10-28
| to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted <br> # ''Was Peter's''
|-
| Peter
| 2017-04-18
| to make a list of requirements for [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-04-18#Email_hosting email self-hosting] and discuss them with the [https://wiki.osmfoundation.org/wiki/Operations_Working_Group Operations Working Group]
|-
|}

== Action Item updates ==

== GDPR preparation update  ==
{| class="wikitable"
|- 
|''The [https://en.wikipedia.org/wiki/General_Data_Protection_Regulation General Data Protection Regulation] came into effect May 25, 2018. The necessary steps for GDPR preparation have been discussed during the recent Face-to-Face board meeting (28-29 April). The [https://wiki.osmfoundation.org/wiki/Licensing_Working_Group Licensing Working Group] published a document with a set of recommendations, the [https://wiki.osmfoundation.org/wiki/GDPR_Privacy_Statement_WIP_Version privacy statement] and is working on other documents, such as the Terms of Use.

''Related LWG discussions: 2018 [https://docs.google.com/document/d/1ZHqr3cpscHfjyhLW6A1tCN6RXuXVE7qjmjPgOUzELR0/ Jun], [https://docs.google.com/document/d/1pLIHcsLv4lU4nQjFM_mwwsourC6Kh9lgw4mbGA0U6w8 May], [https://docs.google.com/document/d/1ZFVNl9kcYIatz2I5Ya_O6mBJhqBBPOJKtbE_GdXifwA/ Apr], [https://docs.google.com/document/d/1O_LUtdSNmpyIk4jG0iE831_p1qHatCH_cnZ3L5C2dmU/ Mar], [https://docs.google.com/document/d/1LoPP65QymwX2hmD8iQh5XTFMyOK9pDA60zDo5z0Eq_c/ Feb], 2017 [https://docs.google.com/document/d/1LLL-XVCvdqY7QjAElNyakE0i2DqRYC66vsqAn6KyqmA/ Nov], [https://docs.google.com/document/d/1rnNgRe_-cTc4WIcChdcYoc0Ksa_dAqOoDIa9NURnGvI/ Sep], [https://docs.google.com/document/d/1k7vuGOyb2vhEDu-j1821phzXPPtcqIppfYHvjQeG8hY/ Jul]''<br>
'' Related Board discussions: 2018 [[Board/Minutes/2018-07-19#GDPR_preparation_update| Jul]], [[Board/Minutes/2018-06-21#GDPR_preparation_update| Jun]], [[Board/Minutes/2018-05-24#GDPR_preparation_update| May]], [[Board/Minutes/2018-04-19#GDPR_preparation_update_from_the_LWG| Apr]], [[Board/Minutes/2018-03-15#GDPR_preparation_update| Mar]], [[Board/Minutes/2018-02-15#General_Data_Protection_Regulation| Feb]]''<br>
|-
|}

== Advisory Board - monthly update ==
{| class="wikitable"
|- 
|''The [[Advisory_Board| Advisory Board]] members are separate from the OSMF board of directors - individuals are either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Transparency will publicly] minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. [[Advisory_Board/Communication| Overview]].'' <br>

''AB related Board discussions: <br> 2018 [[Board/Minutes/2018-07-19#Advisory_Board_-_monthly_update| Jul]], [[Board/Minutes/2018-06-21#Advisory_Board_-_monthly_update| Jun]], [[Board/Minutes/2018-05-24#Advisory_Board_-_monthly_update| May]], [[Board/Minutes/2018-04-19#Advisory_Board_-_monthly_update| Apr]], [[Board/Minutes/2018-03-15#Advisory_Board_-_monthly_update| Mar]], [[Board/Minutes/2018-02-15#Advisory_Board_-_monthly_update| Feb]], [[Board/Minutes/2018-01-25#Advisory_Board_-_monthly_update| Jan]] <br> 2017 [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]]''
|-
| ''Lead: Martijn''
|}  

* Some AB members had a meeting during [https://2018.stateofthemap.org State of the Map 2018], and spoke briefly about their own activities and the [[Welcome_Mat_to_organisations |Welcome Mat]] project.
* The public [https://wiki.openstreetmap.org/wiki/File:State_of_the_Map_2018_attendees.pdf SotM 2018 online registration list] was sent to the AB members by the [[StateoftheMap_Organizing_Committee |SotM organising committee]]. 

== Any other business ==

== Guest comments or questions ==
''Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.''

== Next meeting ==

Meetings take place on the '''3rd Thursday''' of the month, at '''21:00 London time''', unless rescheduled.

The next monthly board meeting will be on the '''[https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-+September+2018&iso=20180920T21&p1=136&ah=1%2021:0 20th of September, at 21:00 London time]''', unless rescheduled.

'''Meeting end'''