Board/Minutes/2018-08-16
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Revision as of 00:14, 10 August 2018 by Dorothea (talk | contribs) (→Not Present: + Mikel (apologies))
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Location: Mumble, Thursday 16th of August, at 21:00 London time
Contents
Participants
Board members
Guests
Open to all OSMF members.
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Not Present
- Mikel Maron (apologies)
Administrative
Previous minutes
Circular Resolutions
Previous action items
The list is sortable and collapsible. New items or updates are in blue.
| Name | Date | Action item and status |
|---|---|---|
| All | 2018-03-15 | to send a reminder about etiquette guidelines on osmf-talk, talk & facebook page |
| All | 2018-02-15 | to clean-up the SotM draft policy document |
| All | 2017-11-16 | to send an email to members, months in advance of the 2018 Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions |
| Frederik | 2018-07-19 | # Done |
| Frederik/Mikel | 2018-03-15 | # State of the Map has ended |
| Frederik/Paul | 2016-05-28 | to prepare transparency document from transparency session |
| Heather | 2018-07-19 | # Done |
| Kate | 2018-02-15 | to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website |
| Kate | 2018-01-18 | |
| Kate | 2018-01-18 | to update the etiquette and add a reporting plan |
| Kate | 2017-08-24 | to write to the Advisory Board list about microgrants |
| Kate/Martijn | 2016-05-28 | to draft diversity policy # No progress to report. Low priority. |
| Martijn | 2018-06-21 | to initiate discussion on the osmf-talk mailing list about refining the Local Chapter criteria. Suggested period for discussion: two weeks |
| Martijn | 2017-11-16 | to create the draft of the microgrants policy, separating it from the attempted combined draft with the updated travel policy |
| Martijn | 2017-10-26 | to raise the question to the Advisory Board about whether they would like to have an archive of the AB mailing list # Martijn will prepare a brief orientation document for the AB and will ask then. |
| Martijn | 2017-07-18 | to look at the process of regular reporting by the Local Chapters to the board and vice versa |
| Mikel/Paul | 2018-03-15 | to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications |
| Mikel | 2017-08-24 | to send email on the list to find businesses that would like to offer input on the Welcome Mat |
| Mikel | 2016-08-19 | to send round bullet points on diversity policy proposal |
| Paul | 2018-06-21 | to send the limesurvey evaluation he did to the board |
| Paul/Heather | 2018-06-21 | to check check software/services evaluation templates of other organisations. Related to our FOSS policy. |
| Paul | 2018-04-19 | to document the evaluation process of software and services used by the OSMF. Related to our FOSS policy. |
| Paul | 2017-02-21 | to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions |
| Paul | 2016-10-28 | to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted # Was Peter's |
| Peter | 2017-04-18 | to make a list of requirements for email self-hosting and discuss them with the Operations Working Group |
Action Item updates
GDPR preparation update
| The General Data Protection Regulation came into effect May 25, 2018. The necessary steps for GDPR preparation have been discussed during the recent Face-to-Face board meeting (28-29 April). The Licensing Working Group published a document with a set of recommendations, the privacy statement and is working on other documents, such as the Terms of Use.
Related LWG discussions: 2018 Jun, May, Apr, Mar, Feb, 2017 Nov, Sep, Jul |
Advisory Board - monthly update
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by corporate members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview. AB related Board discussions: |
| Lead: Martijn |
- Some AB members had a meeting during State of the Map 2018, and spoke briefly about their own activities and the Welcome Mat project.
- The public SotM 2018 online registration list was sent to the AB members by the SotM organising committee.
Any other business
Guest comments or questions
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Next meeting
Meetings take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.
The next monthly board meeting will be on the 20th of September, at 21:00 London time, unless rescheduled.
Meeting end