Board/Minutes/2019-01-17

From OpenStreetMap Foundation
Revision as of 14:44, 14 January 2019 by Dorothea (talk | contribs) (+ topic "Renewal of Administrative Assistant's contract" (closed portion), + Heather as lead for Crimea and AB,, action items' update)

Draft agenda.
Location: Channel "OSMF Board of Directors (Public)" on Mumble - 17th of January, at 21:00 London time

Participants

Board members

Biographies

Guests

Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Not Present

Administrative

Previous minutes

Circular Resolutions

Previous action items

The list is sortable and collapsible. New items or updates are in blue.

Name Date Action item and status
All 2018-03-15 to send a reminder about etiquette guidelines on osmf-talk, talk & facebook page.
All 2018-02-15 to clean-up the SotM draft policy document.
All 2017-11-16 to send an email to members, months in advance of the 2018 Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions.
Frederik 2018-12-20 to contact Rail developers who have done pull requests in the previous 2 years by email regarding the GDPR tech. implementation call.
Frederik 2018-12-20 to remind the GDPR tech. implementation call on mailing lists after the 7th of January.
Frederik 2018-09-20 to update Roland Olbricht, maintainer of the Overpass API (downstream data controller).
Frederik/Paul 2016-05-28 to prepare transparency document from transparency session.
Heather 2018-12-20 to contact the Open Source Initiative after the 7th of January regarding affiliation.
# Done
Heather 2018-12-20 to send the background about the Crimean board decision (with the links) to the new board members.
# Done
Heather 2018-12-20 to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism.
# Was Peter's. Assigned to Heather on 2018-12-20.
Heather 2018-06-21 to initiate discussion on the osmf-talk mailing list about refining the Local Chapter criteria.
# Suggested period for discussion: two weeks. Was Martijn's. Assigned to Heather on 2018-12-20.
Kate 2018-12-20 to write to the Data Working Group to see if there's anything further the board can do to support them.
Peter 2017-04-18 to make a list of requirements for email self-hosting and discuss them with the Operations Working Group.
# Not necessarily a board action item. Kate will follow up with Peter (decided on 2018-12-20.
Kate 2018-02-15 to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website.
Kate 2018-01-18 to update the etiquette and add a reporting plan.
Mikel/Paul 2018-03-15 to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists.
# 2018-05-24 Mikel drafted email and both agreed on some modifications.
Mikel 2016-08-19 to send round bullet points on diversity policy proposal.
Paul 2018-04-19 to document the evaluation process of software and services used by the OSMF. Related to our FOSS policy.
Paul 2017-02-21 to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions.
Paul 2016-10-28 to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted.
# Was Peter's

Crimea decision

Background: On November 17, the OSMF Board of Directors received a request to review the Nov 14, 2018 Data Working Group (DWG) decision regarding Crimea. The board decided that the DWG decision about Crimea is to be reversed and that the previous DWG resolution on Crimea is to remain in force. A more comprehensive statement is to be released.

Related: 2018 Dec member questions regarding the rationale and the decision process.

Lead: Heather

Board logistics

Rescheduling recurring board meeting day and time after January, time limit for setting agenda
Lead: Heather

Face to Face meeting

The board will have a F2F meeting in early 2019.

Related board discussion: 2018 Dec

GDPR preparation update

The General Data Protection Regulation came into effect May 25, 2018. The necessary steps for GDPR preparation have been discussed during the recent Face-to-Face board meeting (28-29 April). The Licensing Working Group published a set of recommendations, the privacy statement and the Terms of Use.

Related LWG discussions: 2018 Oct, Sep, Jul, Jun, May, Apr, Mar, Feb, 2017 Nov, Sep, Jul
Related Board discussions: 2018 Dec, Oct, Sep, Aug, Jul, Jun, May, Apr, Mar, Feb

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview.

AB related updates and board discussions:
2018 Oct, Sep, Aug, Jul, Jun, May, Apr, Mar, Feb, Jan
2017 Oct, May (F2F), Apr, Mar, Feb, Jan

Lead: Heather

Any other business

Guest comments or questions

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Closed portion of meeting

Renewal of Administrative Assistant's contract

Dorothea's contract is up in March.

Past discussions: 2018 Jan, Feb, 2017 Mar (closed portion), Apr (voting - closed portion)

Next meeting

The day and time of the monthly, recurring board meetings will probably change.

Meetings used to take place on the 3rd Thursday of the month, at 21:00 London time, unless rescheduled.

Meeting end

Acronyms