Board/Minutes/2019-02-20

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Revision as of 15:39, 11 February 2019 by Dorothea (talk | contribs) (+ topic "Face to Face process", links to past discussions)

Draft Agenda

Location: Channel "OSMF Board of Directors (Public)" on Mumble.
Date and time: Wednesday, 20th of February at 19:00 London time (Wednesday, new time).
Countdown
The day and time of the monthly, recurring board meetings will change again after February..

Participants

Board members

Biographies

Guests

Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Not Present

Administrative

Previous minutes

Circular Resolutions

2019/Res01 Approve financial hardship fee waiver 2018120510000318

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted 2019-01-19 with 4 votes in favour: Kate Chapman, Heather Leson, Mikel Maron, Joost Schouppe
1 abstained: Tobias Knerr
2 not voted: Frederik Ramm, Paul Norman

2019/Res02 Share MWG report with GL prior to release to members

Share the report on GlobalLogic with them before it is released to members.

Accepted 2019-01-25 with 3 votes in favour: Heather Leson, Kate Chapman, Mikel Maron
2 votes against: Paul Norman, Frederik Ramm
2 abstained: Tobias Knerr, Joost Schouppe

2019/Res03 Notify GL that there is a report coming out

If we don't share the report with GlobalLogic, we could notify them that it is coming out.

If the previous circular passes, this one is moot.

Accepted 2019-01-25 with 5 votes in favour: Kate Chapman, Heather Leson, Mikel Maron, Tobias Knerr, Joost Schouppe
1 abstained: Paul Norman
1 not voted: Frederik Ramm

The board has notified GlobalLogic about the report on 2019-01-26.

2019/Res04 Release the GL report from the board rather than the MWG

The MWG suggested the Board release or endorse the GlobalLogic report rather than it coming from just the MWG.

Accepted 2019-01-25 with 4 votes in favour: Mikel Maron, Frederik Ramm, Tobias Knerr, Paul Norman
2 votes against: Heather Leson, Kate Chapman
1 not voted: Joost Schouppe

The report on GlobalLogic has been published by the Membership Working Group on 2019-01-26.

2019/Res05 Extend [Dorothea's] contract for 6 months

Proposal to extend the contract for 6 months, until 31st August, in unchanged form (see attachment to previous contract extension discussion for the full contract). We can still modify it before its expiry time if we decide on something at the F2F

Accepted 2019-01-25 with 7 votes in favour: Joost Schouppe, Kate Chapman, Heather Leson, Paul Norman, Tobias Knerr, Mikel Maron, Frederik Ramm

2019/Res06 Approve financial hardship fee waiver 2018120510000327

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted 2019-01-28 with 4 votes in favour: Kate Chapman, Heather Leson, Frederik Ramm, Mikel Maron
2 against: Tobias Knerr, Paul Norman
1 abstained: Joost Schouppe

2019/Res07 Approve financial hardship fee waiver 2019012010000013

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted 2019-01-28 with 6 votes in favour: Paul Norman, Heather Leson, Tobias Knerr, Frederik Ramm, Kate Chapman, Mikel Maron
1 against: Joost Schouppe

2019/Res08 Approve financial hardship fee waiver 2019011410000052

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted 2019-01-28 with 2 votes in favour: Heather Leson, Kate Chapman
4 abstained: Joost Schouppe, Tobias Knerr, Paul Norman, Frederik Ramm
1 not voted: Mikel Maron

2019/Res09 Approve financial hardship fee waiver 2019011410000061

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted 2019-01-31 with 6 votes in favour: Mikel Maron, Joost Schouppe, Heather Leson, Paul Norman, Kate Chapman, Tobias Knerr
1 not voted: Frederik Ramm

2019/Res10 Approve financial hardship fee waiver 2019012310000099

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Rejected 2019-02-01 with 1 votes in favour: Kate Chapman
3 disagreed: Paul Norman, Joost Schouppe, Frederik Ramm
3 abstained: Tobias Knerr, Mikel Maron, Heather Leson

2019/Res11 Approve financial hardship fee waiver 2019012310000026

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted 2019-02-04 with 4 votes in favour: Joost Schouppe, Mikel Maron, Heather Leson, Kate Chapman
1 abstained: Tobias Knerr
2 not voted: Paul Norman, Frederik Ramm

2019/Res12 Approve financial hardship fee waiver 2019013010000094

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted 2019-02-07 with 6 votes in favour: Frederik Ramm, Kate Chapman, Paul Norman, Mikel Maron, Tobias Knerr , Heather Leson
1 not voted: Joost Schouppe

Previous action items

The list is sortable and collapsible. New items or updates are in blue.

Name Date Action item and status
All 2018-03-15 to send a reminder about etiquette guidelines on osmf-talk, talk & facebook page.
All 2018-02-15 to clean-up the SotM draft policy document.
All 2017-11-16 to send an email to members, months in advance of the 2018 Annual General Meeting, encouraging them to discuss and perhaps propose their own resolutions.
Frederik 2018-12-20 to remind the GDPR tech. implementation call on mailing lists after the 7th of January.
Frederik 2018-09-20 to update Roland Olbricht, maintainer of the Overpass API (downstream data controller).
Frederik/Paul 2016-05-28 to prepare transparency document from transparency session.
Heather 2018-12-20 to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism.
# Was Peter's. Assigned to Heather on 2018-12-20.
Heather 2018-06-21 to initiate discussion on the osmf-talk mailing list about refining the Local Chapter criteria.
# Suggested period for discussion: two weeks. Was Martijn's. Assigned to Heather on 2018-12-20.
Kate 2019-01-17 Kate to ask Gunner if a F2F meeting in Canada in March would work for him.
# Done.
Kate 2018-12-20 to write to the Data Working Group to see if there's anything further the board can do to support them.
Kate 2018-02-15 to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website.
Kate 2018-01-18 to update the etiquette and add a reporting plan.
Mikel/Paul 2018-03-15 to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists.
# 2018-05-24 Mikel drafted email and both agreed on some modifications.
Mikel 2016-08-19 to send round bullet points on diversity policy proposal.
Paul 2018-04-19 to document the evaluation process of software and services used by the OSMF. Related to our FOSS policy.
Paul 2017-02-21 to separate the State of the Map (SotM) net profit discussion items and start the follow-up discussions.
Paul 2016-10-28 to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted.
# Was Peter's

Action item updates

GlobalLogic

Crimea decision

Brexit

2019 budget

Frederik has drafted a budget for 2019. The Working Groups were asked on October 2018 to estimate the amounts that they would probably require in 2019.

Related:

Lead: Frederik

Move etiquette guidelines to OSMF website

  • Approved version of etiquette guidelines: 2011-07 on OSM wiki.
  • Recent non-minor change.
  • Proposal to move sections 1, 2, 2.1, 2.1.1 (July 2011 version, including minor copy edits) to the OSMF website, and link to there from the OSM wiki page.

Discussion about the administrative move and laying out any further steps that the board would like to look into.

Past board discussions about etiquette: 2018 Dec (reviewing) , Mar (communications), (AOB).
Related membership discussions:

Lead: Mikel

Face to Face process

The board will have a face-to-face meeting in May.

Related board discussion: 2019 Jan, 2018 Dec
Related membership discussion: 2018 Dec

Lead: Mikel

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview.

AB related updates and board discussions:
2019 Jan

2018 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Dec
2017 Jan, Feb, Mar, Apr, May (F2F), Oct

Lead: Heather

Any other business

Next meeting

The day and time of the monthly, recurring board meetings will change.

Meeting end

Acronyms