Board/Minutes/2019-07-17

From OpenStreetMap Foundation
Revision as of 17:16, 17 July 2019 by Dorothea (talk | contribs) (+topic "Contacting Telenav about transfer of openstreetcam domain" and addition of some F2F action items)

Draft agenda.

Location: Channel "OSMF Board of Directors (Public)" on Mumble.
Date and time: 17th of July, at 19:00 London time.
Countdown

Participants

Board members

Biographies

Guests

Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Not Present

  • Heather Leson (apologies)

Administrative

Previous minutes

Circular Resolutions

Board_Rules_of_Order#7._Circular_Resolutions

None.

Previous action items

The list is sortable and collapsible. New items or updates are in blue.

Name Date Action item and status
Frederik 2019-02-20 to create a circular about accepting the proposed budget. Once accepted, the budget will be put up on the OSMF website.
Frederik 2018-09-20 to update Roland Olbricht, maintainer of the Overpass API (downstream data controller).
Frederik/Heather 2019-05-18 (F2F) GDPR: Complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost).
# Possibly completed.
Joost/Mikel 2019-05-18 (F2F) to meet to finalise plan about Microgrants.
# Possibly completed.
Heather 2018-12-20 to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism.
# Was Peter's. Assigned to Heather on 2018-12-20.
Joost 2018-06-21 to initiate discussion on the osmf-talk mailing list about refining the Local Chapter criteria.
# Suggested period for discussion: two weeks. Was Martijn's. Assigned to Heather on 2018-12-20. Transferred to Joost on 2019-04-24
Kate 2018-12-20 to write to the Data Working Group to see if there's anything further the board can do to support them.
Kate 2018-02-15 to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website.
Kate 2018-01-18 to update the etiquette and add a reporting plan.
Kate 2019-05-18 (F2F) to write Administrative Assistant's job description.
# Possibly completed.
Kate 2019-05-18 (F2F) Board terms/Roles/Announcement: Write announcement and communication plan.
Mikel/Paul 2018-03-15 to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists.
# 2018-05-24 Mikel drafted email and both agreed on some modifications.
Mikel 2019-07-16 Pre-SotM survey: Provide feedback on the questions and text.
Paul 2018-04-19 to document the evaluation process of software and services used by the OSMF. Related to our FOSS policy.
Paul 2019-05-18 (F2F) Pre-F2F2019 survey: Take feedback from to developers that is about software.
# Possibly completed.
Paul 2016-10-28 to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted.
# Was Peter's
Tobias 2019-06-19 to sent the FOSSGIS 2019 report to osmf-talk mailing list
# Done.
Heather 2019-06-19 to ask for translation of OSM-Italia updated by-laws.
# Done.
Heather 2019-06-19 to follow up with SotM Africa team regarding financial administration.
# Done.
Mikel/Paul 2019-06-19 to document the process on evaluating a Trademark request.
Paul 2019-06-19 to switch limesurvey plan to annual & expert, transfer ownership to OWG, billing to OSMF and give access to Mikel, Joost and Dorothea.
Joost 2019-06-19 to update the email to the OWG.
# Done.

Supporting SotM-Africa through the OSMF ticket sales system

Enquiry from team planning State of the Map (SotM) Africa about whether they can use the same platform that OSMF uses to sell their tickets. Their issue is not technical, but that they are looking for an organisation which could handle ticket invoicing "in the name of SotM Africa". If the board agrees to manage the financial part of ticket selling, Christine Karch (SotM WG lead) volunteered for the configuration of the SotM Africa in CiviCRM.

Information supplied by SotM Africa Team

  • Financial administration and organisational status: OSM côte d'Ivoire, has legal status and bank account.
  • Suggested timing of bank transfers:
    • One month before the event.
    • The second at the day of the event.

Related board discussion: 2019 June

Lead: Heather

Contacting Telenav about transfer of openstreetcam domain

The board has received a request from the Licencing Working Group to contact Telenav about he transfer of the openstreetcam.org domain to the OSMF, or at least enter an agreement in which the domain and any other rights to the name are transferred to the OSMF in the case that the current scope of the OSC project significantly changes from contributing to OSM.

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview.

AB related updates and board discussions:
2019 Jan, Mar, Jun

2018 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Dec
2017 Jan, Feb, Mar, Apr, May (F2F), Oct

Lead: Heather

Any other business

Guest comments or questions

Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.

Closed portion of meeting

Board seats available at the next election

Discussion about who will step down at the next board elections and a related announcement, so that members can start thinking about nominations.

Administrative Assistant's contract

Dorothea's contract.

Related (closed) discussions/circular resolutions:
2019 Jan, Feb (Circular Resolution), Jun
2018 Jan, Feb
2017 Mar , Apr

Next meeting

Meetings take place on the 3rd Wednesday of the month, at 19:00 London time, unless rescheduled.
The next monthly board meeting will be on the 21st of August, at 19:00 London time, unless rescheduled.

Meeting end

Acronyms