Board/Minutes/2020-01
Location: Channel "OSMF Board of Directors (Public)" on Mumble.
Date and time: Thursday 30 January 2020, 17:00 UTC - Countdown
Contents
- 1 Participants
- 2 Administrative
- 2.1 Previous minutes
- 2.2 Circular Resolutions
- 2.2.1 2020/Res01 Approve financial hardship fee waiver 2019120910000087
- 2.2.2 2020/Res02 Approve financial hardship fee waiver 2019120710000116
- 2.2.3 2020/Res03 Approve financial hardship fee waiver 2019120410000087
- 2.2.4 2020/Res04 Approve financial hardship fee waiver 2019122510000083
- 2.2.5 2020/Res05 Approve financial hardship fee waiver 2020010110000074
- 2.2.6 2020/Res06 Approve financial hardship fee waiver 2020011510000021
- 2.3 Previous action items
- 3 Action items updates
- 4 Diversity
- 5 Attribution and lack thereof
- 6 Restricting new memberships to people with significant investment to OSM
- 7 Appointment of Board Committees
- 8 Microgrants policy - proposal to vote
- 9 Evaluating financial need of fee waivers
- 10 Advisory Board - monthly update
- 11 Any other business
- 12 Guest comments or questions
- 13 Closed portion of meeting
- 14 Next meeting
Participants
Board members
New link to biographies to be added.
Guests
Open to all OSMF members.
Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on Mumble chat may not be seen by people who join using mobile apps.
Not Present
Administrative
Previous minutes
Circular Resolutions
Board_Rules_of_Order#7._Circular_Resolutions
2020/Res01 Approve financial hardship fee waiver 2019120910000087
The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
Accepted 2020-01-14 with 5 votes in favour: Mikel Maron, Rory McCann, Joost Schouppe, Tobias Knerr, Guillaume Rischard. |
2020/Res02 Approve financial hardship fee waiver 2019120710000116
The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
Accepted 2020-01-14 with 5 votes in favour: Mikel Maron, Rory McCann, Joost Schouppe, Tobias Knerr, Guillaume Rischard. |
2020/Res03 Approve financial hardship fee waiver 2019120410000087
The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
Accepted 2020-01-14 with 5 votes in favour: Mikel Maron, Tobias Knerr, Rory McCann, Joost Schouppe, Guillaume Rischard. |
2020/Res04 Approve financial hardship fee waiver 2019122510000083
The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
Accepted 2020-01-21 with 3 votes in favour: Mikel Maron, Guillaume Rischard ("Significant mapping contribution"), Rory McCann. |
2020/Res05 Approve financial hardship fee waiver 2020010110000074
The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
Accepted 2020-01-21 with 5 votes in favour: Mikel Maron, Joost Schouppe, Paul Norman, Rory McCann, Tobias Knerr. |
2020/Res06 Approve financial hardship fee waiver 2020011510000021
The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis. |
Accepted 2020-01-23 with 3 votes in favour: Guillaume Rischard ("Significant mapping contribution"), Rory McCann, Tobias Knerr |
Previous action items
The list is sortable, expandable and contains items that did not arise from board meetings. Incomplete.
Name | Date | Action item and status | Source | Related to |
---|---|---|---|---|
Board | 2019-09 | to decide about registration at the Benevity Causes Portal | Donation | |
Board | 2019-07 | to decide on next steps regarding an email service for OSMF. | FOSS policy | |
Board | 2019-06 | # Related talk@ discussion The decision seems to be (2019-10) to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions. |
LWG | |
2019-05-18 | to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement these changes (related blogpost). # Possibly completed. |
F2F 2019 | GDPR | |
Guillaume | 2019-12-23 | to pay Loomio when our free period runs out. | Meeting | Loomio |
Joost |
2019-10-16 | to work on a running document regarding Facebook attribution. | Meeting | |
Joost |
2019-10-16 | to work on a blogpost regarding Microgrants. | Meeting | Microgrants |
Joost |
2019-08-23 | to process the OSGeo Oceania Local Chapter application and review the satisfaction of the minimum LC requirements. | Local Chapters | |
Joost |
2019-07-23 | to process the FreeMap Slovakia Local Chapter applicationand review the satisfaction of the minimum LC requirements. | Local Chapters | |
Joost |
2019-06-27 | to process the OpenStreetMap Česká Local Chapter application and review the satisfaction of the minimum LC requirements. | Local Chapters | |
2018-12-20 | to draft email to start off discussion on the osmf-talk mailing list about developing guidance for our involvement in politics/activism. # Was Peter's. Assigned to Heather on 2018-12-20. |
meeting | Activism | |
2018-09 | to draft post on OSM validation practices. | Vandalism | ||
2019-05-18 | to write Administrative Assistant's job description. # Possibly completed. |
F2F 2019 | Admin. Assistant | |
2018-12-20 | to write to the Data Working Group to see if there's anything further the board can do to support them. | meeting | DWG | |
2018-09 | to draft rapid response plan for when bad things happen. | Vandalism | ||
2018-02-15 | to follow up with Grant about the technical workaround of having conference announcement banners on osm.org linked to landing pages on the website. | meeting | OWG | |
2018-01-18 | to update the etiquette and add a reporting plan. | meeting | Communication | |
Mikel/Paul | 2018-03-15 | to look at the ten most active mailing lists and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. # 2018-05-24 Mikel drafted email and both agreed on some modifications. |
meeting | Communication |
Mikel/Joost | 2019-05-18 | to document working group practices, draft WG “rules of order". | F2F 2019 | WGs |
Paul | 2019-06-19 | # The plan won't be changed for the time being. |
meeting | Surveys |
Paul | 2018-05 | to take feedback from the pre-F2F 2019 survey to developers that is about software. # Might have been completed. |
F2F 2019 | Survey |
Paul | 2018-04-19 | to document the evaluation process of software and services used by the OSMF. | meeting | FOSS policy |
Paul | 2016-10-28 | to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted. # Was Peter's |
meeting | FOSS policy |
Action items updates
Diversity
Links for background:
|
Guillaume |
Attribution and lack thereof
Links for background:
|
Guillaume |
Restricting new memberships to people with significant investment to OSM
Related to 2019-12 topic, discussed during the Any Other Business section of the meeting.
Proposal by Guillaume (member of the Membership Working Group) (MWG) to instruct MWG to automatically accept all memberships from members who have more than 15 days of mapping within the last year and submit all others to board for consideration. |
Guillaume |
Appointment of Board Committees
Background provided: Under most rules of order, chairpersons may appoint committees chaired by members of the board but including volunteer members of the organization (community) to study and recommend actions on issues brought before the board. This approach is needed to clear the backlog of "action items", which includes items dating as far back as 2016. I propose to appoint ad hoc committees of the Board to 1) clear the backlog and b) deal with each future "action item" (aka "new business") in a more expeditious manner. From the Articles of Association: |
Allan |
Microgrants policy - proposal to vote
Feedback from the membership was provided (osmf-talk thread) on the second published draft of the Microgrants policy (diff with first version). Proposal to vote to accept this document as the official policy. If accepted, the board might decide to launch a call for people to join the Microgrants Committee.
-- Work on Microgrants was paused in 2018 and restarted after the 2019 F2F meeting. Feedback from the membership was asked on:
Related board discussions: Related osmf-talk discussions:
Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep. |
Joost |
Evaluating financial need of fee waivers
Under the fee waiver program, we can only give someone a fee waiver if paying the fee would constitute an unreasonable burden to the member. Some applicants give little to no information on their financial situation. If they do not give enough information that the board members are satisfied they have a financial hardship, their fee waiver applications need to be rejected. |
Paul |
Advisory Board - monthly update
The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview. AB related updates and board discussions: |
Joost |
Any other business
Guest comments or questions
Closed portion of meeting
Working with Dorothea
Reason provided for closed portion: Details of how we structure and implement our engagement with Dorothea in the future are not finalized, and are sensitive in nature. Once the mechanism is finalized, there will be no issue to share the key points in public. Related osmf-talk discussion: 2019 Nov (Working with Dorothea full-time). Past (closed) discussions/circular resolutions: |
Next meeting
New recurring date and time pending.