View source for Board/Minutes/2020-02

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Location: Channel "OSMF Board of Directors (Public)" on [https://wiki.openstreetmap.org/wiki/Mumble Mumble].<br>
Date and time: '''[https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF%20board%20meeting%20-%20Thursday%2027%20February%202020&iso=20200227T17&p0=1440&ah=1 Thursday, 27th of February 2020 at 17:00 UTC]''' - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20200227T17&msg=OSMF%20board%20meeting%20-%20Thursday%2027%20February%202020 Countdown]

[[Acronyms]]
</div>

== Participants ==

=== Board members ===

[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=6864 Biographies].

=== Guests ===

Open to all OSMF members.

''Guests are welcome to speak at the end of the meeting on the topics that have been discussed. Please note that text messages sent on [https://wiki.openstreetmap.org/wiki/Mumble Mumble] chat may not be seen by people who join using mobile apps.''
 
=== Not Present ===

== Administrative ==

===Previous minutes===
* [[Board/Minutes/2020-01]] 

=== Circular Resolutions ===
''[[Board_Rules_of_Order#7._Circular_Resolutions]]''

==== 2020/Res07 Approve financial hardship fee waiver 2019121810000079 ==== 
{| class="wikitable"
|- 
|''The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.''
|- 
|style="text-align: left; background: white;" | <span style="color: black;">
'''Accepted''' 2020-01-31 with '''4 votes in favour''': Joost Schouppe, Rory McCann, Tobias Knerr, Mikel Maron. <br>  
'''3 not voted:'''  Allan Mustard, Guillaume Rischard, Paul Norman.'''
|}

==== 2020/Res08 Approve financial hardship fee waiver 2019123010000108 ==== 
{| class="wikitable"
|- 
|''The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.''
|- 
|style="text-align: left; background: white;" | <span style="color: black;">
'''Accepted''' 2020-01-31 with '''5 votes in favour''': Joost Schouppe, Paul Norman, Rory McCann, Tobias Knerr, Mikel Maron. <br>  
'''2 not voted:''' Allan Mustard, Guillaume Rischard.
|}

==== 2020/Res09 Approve financial hardship fee waiver 2020012310000078 ==== 
{| class="wikitable"
|- 
|''The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.''
|- 
|style="text-align: left; background: white;" | <span style="color: black;">
'''Not accepted''' on 2020-01-31 with '''6 votes against''': Joost Schouppe ''(they do not talk about their own financial situation)'', Paul Norman, Rory McCann, Tobias Knerr, Mikel Maron, Allan Mustard ''(He says nothing about his own personal financial situation).''<br>
'''1 not voted:''' Guillaume Rischard. 
|}

==== 2020/Res10 Approve financial hardship fee waiver 2020012710000089 ==== 
{| class="wikitable"
|- 
|''The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.''
|- 
|style="text-align: left; background: white;" | <span style="color: black;">
'''Not accepted''' on 2020-02-03 with '''3 votes against''':  Paul Norman, Rory McCann ''(Not enough information on financial hardship)'', Tobias Knerr ''(Not enough information on financial hardship)''.<br>
'''3 votes in favour''': Mikel Maron, Guillaume Rischard ''(Substantial contribution)'', Joost Schouppe ''(15 euros is in fact a huge amount for most people in that country)''<br>
'''1 not voted:''' Allan Mustard.
|}

==== 2020/Res11 Approve financial hardship fee waiver 2019103110000057 ==== 
{| class="wikitable"
|- 
|''The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.''
|- 
|style="text-align: left; background: white;" | <span style="color: black;">
'''Not accepted''' on 2020-02-02 with '''2 votes against''':  Paul Norman, Tobias Knerr ''(Not enough information on financial hardship, should be encouraged to reapply with more information)''.<br>
'''2 abstained''': Mikel Maron ''(I think it’s sufficient info, but will go with consensus to ask for more info)'', Guillaume Rischard ''(Same as Allan)''.<br>
'''3 not voted:''' Allan Mustard ''(Perhaps we can ask him for more details on his financial hardship and to resubmit with that information)'', Rory McCann, Joost Schouppe.
|}

==== 2020/Res12 Reaffirm support for existing value statements ==== 
{| class="wikitable"
|- 
|''The OSMF board reaffirms our support for the community's core values described at https://wiki.osm.org/Foundation/Core_Values. In addition, we view https://wiki.osm.org/How_We_Map as a good summary of how the OSM community works. We do not intend the Foundation's recently adopted [https://wiki.osmfoundation.org/w/index.php?title=Diversity_Statement&oldid=6808 Diversity Statement] to be at odds with either of these older documents.''
|- 
|style="text-align: left; background: white;" | <span style="color: black;">
'''Accepted''' 2020-02-20 with '''6 votes in favour''': Tobias Knerr, Joost Schouppe, Allan Mustard ''(There is sufficient confusion in the OSM community that I view this statement as necessary)'', Paul Norman, Rory McCann ''(It's good to be 100% clear)'', Guillaume Rischard ''(In my view, all of these are on the same level in the hierarchy of norms)''. <br>  
'''1 abstained:''' Mikel Maron ''(There’s nothing I disagree with in the statement. But I don’t think it’s necessary for OSMF to officially reaffirm anything here)''.
|}

==== 2020/Res13 Approve the OWG budget at the high option ==== 
{| class="wikitable"
|- 
|''The [[Operations_Working_Group|Operations Working Group]] has proposed a [https://wiki.osmfoundation.org/w/images/a/ae/2020_OWG_budget.ods budget] with low/medium/high options costing £58k/£93k/£110k.''
|- 
|style="text-align: left; background: white;" | <span style="color: black;">
'''Accepted''' 2020-02-23 with '''7 votes in favour''': Joost Schouppe, Paul Norman, Mikel Maron, Allan Mustard, Tobias Knerr, Guillaume Rischard, Rory McCann.''
|}

=== Previous action items ===

The list is sortable, expandable and contains items that did not arise from board meetings. Incomplete.

{| class="wikitable mw-collapsible mw-collapsed sortable" 
! Name
! Date
! Action item and status
! Source
! Related to
|-
| Board
| 2019-09 
| to decide about registration at the Benevity Causes Portal <br> <font color="blue">''# Email sent to Benevity (2020-02-26).''</font>
| email
| Donation
|-
| Board
| 2019-07
| to decide on next steps regarding an email service for OSMF. <br> <font color="blue">''# Guillaume is looking into it (2020-02).''</font>
| email
| FOSS policy
|-
| Board
| 2019-06
| <s>to decide on next steps regarding the request from a contributor to notify Facebook and remove their rights under [http://www.opendatacommons.org/licenses/odbl/ ODbL] if the violation is not fixed after 30 days of notice, as written on ODbL. <br> ''# Related [https://lists.openstreetmap.org/pipermail/talk/2019-June/082653.html talk@ discussion]'' </s><br> ''[[Board/Minutes/2019-10-16#Attribution_by_Facebook| The decision seems to be]] (2019-10) to work on a running document (questions/opportunities/decisions to be made) and contact Facebook afterwards with a list of questions.''
| email
| LWG
|-
| <font color="blue">Allan</font>
| <font color="blue">2020-01-17</font>
| <font color="blue"> [[Minutes/2020-01#Appointment_of_Board_Committees|to recirculate]] to the board the document with the previous action items and to appoint the board volunteers to committees.</font>
| <font color="blue">meeting</font>
| <font color="blue">Action items</font>
|-
| <s>Frederik/Heather</s>
| 2019-05-18 
| to complete and share job description for someone to prepare a pull request for acceptance against the current “openstreetmap-website” code that will implement [https://wiki.openstreetmap.org/wiki/GDPR/Affected_Services these changes] (related [https://blog.openstreetmap.org/2018/11/03/rfq-changes_to_rails_api_and_cgimap/ blogpost]). <br> ''# Possibly completed. ''
| F2F 2019
| GDPR
|-
| <font color="blue">Guillaume</font>
| <font color="blue">2020-01-17</font>
| <font color="blue">[[Board/Minutes/2020-01#Evaluating_financial_need_of_fee_waivers|to ask]] the MWG to not forward to the board any membership fee waiver applications that just provide a few words about financial hardship. </font>
| <font color="blue">Meeting</font>
| <font color="blue">Fee waivers</font>
|-
| Guillaume
| 2019-12-23
| [[Board/Minutes/2019-12#Voting_on_use_of_Loomio| to pay Loomio]] when our free period runs out.
| Meeting
| MWG
|-
| Joost<s>/Heather</s>
| 2019-10-16
| to work on a running document regarding [[Board/Minutes/2019-10-16#Attribution_by_Facebook| Facebook attribution]].
| Meeting
| Facebook
|-
| <s>Joost/Heather</s>
| <s>2019-10-16</s>
| <s>to work on a blogpost regarding [[Board/Minutes/2019-10-16#Microgrants_update| Microgrants]].</s> <br> <font color="blue">''# Call for microgrants committee [https://blog.openstreetmap.org/2020/02/17/call-for-microgrants-committee/ published]. ''</font>
| <font color="blue">Meeting</font>
| <font color="blue">Microgrants</font>
|-
| Joost <s>Heather</s>
| 2018-12-28
| to process the [[Local_Chapters/Applications/Uganda| OpenStreetMap Uganda Local Chapter application]]. <br> ''# In progress''.
| email
| Local Chapters
|-
| Joost <s>Heather</s>
| 2019-06-27
| to process the [[Local_Chapters/Applications/Czechia| OpenStreetMap Česká Local Chapter application]]. <br> <font color="blue">'' # Consultation period ended''.</font>
| <font color="blue">email</font>
| <font color="blue">Local Chapters</font>
|-
| Joost <s>Heather</s>
| 2019-07-23
| to process the [[Local_Chapters/Applications/Slovakia| FreeMap Slovakia Local Chapter application]]. <br> ''# In progress''.
| email
| Local Chapters
|-
| Joost <s>Heather</s>
| 2019-08-23
| to process the [[Local_Chapters/Applications/Oceania| OSGeo Oceania Local Chapter application]]. <br> ''# In progress''.
| email
| Local Chapters
|-
| Joost <s>Heather</s>
| 2019-09-19
| to process the [[Local_Chapters/Applications/Democratic_Republic_of_the_Congo| OpenStreetMap RDC Local Chapter application]]. <br> ''# In progress''.
| email
| Local Chapters
|-
| Joost
| 2020-01-20
| to process the [[Local_Chapters/Applications/Kosovo| Free Libre Open Source Software Kosova Local Chapter application]]. <br> ''# In progress''.
| email
| Local Chapters
|-
| <s>Heather</s>
| 2018-12-20
| to draft email to start off discussion on the [https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] mailing list about [[Board/Minutes/2018-09-20#Start_developing_guidance_for_our_involvement_in_politics.2Factivism|developing guidance for our involvement in politics/activism]]. <br> ''# Was Peter's. Assigned to Heather on 2018-12-20.
| meeting
| Activism
|-
| <s>Heather</s>
| 2018-09
| to draft post on OSM validation practices.
| email
| Vandalism
|-
| <s>Kate</s>
| 2019-05-18 
| to write Administrative Assistant's job description. <br> '' # Possibly completed.''
| F2F 2019
| Admin. Assistant
|-
| <s>Kate</s>
| 2018-12-20
| [[Board/Minutes/2018-12-20#Review_of_the_etiquette_guidance|to write]] to the [[Data_Working_Group|Data Working Group]] to see if there's anything further the board can do to support them.
| meeting
| DWG
|-
| <s>Kate</s>
| 2018-09
| to draft rapid response plan for when bad things happen.
| email
| Vandalism
|-
| <s>Kate</s>
| 2018-02-15
| to follow up with Grant about the [[Board/Minutes/2018-02-15#openstreetmap.org_added_to_Easylist| technical workaround]] of having conference announcement banners on osm.org linked to landing pages on the website.
| meeting
| OWG
|-
| <s>Kate</s>
| 2018-01-18
| [[Board/Minutes/2018-01-18#Taking_a_stand| to update]] the [https://wiki.openstreetmap.org/wiki/Etiquette etiquette] and add a reporting plan.
| meeting
| Communication
|-
| <font color="blue">Mikel</font>
| <font color="blue">2020-01-17</font>
| <font color="blue">[[Minutes/2020-01#Appointment_of_Board_Committees|to draft]] proposed changes to [[Board_Rules_of_Order|board rules of order]] and go back to the board.</font>
| <font color="blue">meeting</font>
| <font color="blue">Rules of order</font>
|-
| Mikel/Paul
| 2018-03-15
| [[Board/Minutes/2018-03-15#Board_reminder.2Fcommunications_about_etiquette_guidelines| to look]] at the ten most active [https://lists.openstreetmap.org/listinfo mailing lists] and see if people listed as admins are active in the moderator role, what is in place, and how they manage the lists. <br> '' # 2018-05-24 Mikel drafted email and both agreed on some modifications''.
| meeting
| Communication
|-
| Mikel/Joost
| 2019-05-18
| to document working group practices, draft WG “rules of order".
| F2F 2019
| WGs
|-
| Paul
| 2019-06-19
| <s>[[Board/Minutes/2019-06-19#Next_steps_on_pre-SotM_survey| to switch]] limesurvey plan to annual & expert</s>, transfer (limesurvey) ownership to OWG, billing to OSMF <s>and give access to Mikel, Joost and Dorothea</s>. <br> # ''The plan won't be changed for the time being.''
| meeting
| Surveys
|-
| Paul
| 2018-05
| to take feedback from the pre-F2F 2019 survey to developers that is about software.<br> ''# Might have been completed.''
| F2F 2019
| Survey
|-
| Paul
| 2018-04-19
| to [[Board/Minutes/2018-04-19#FOSS_Policy| document]] the evaluation process of software and services used by the OSMF. 
| meeting
| FOSS policy
|-
| Paul
| 2016-10-28
| to create a page on the wiki, listing software products which are used by OSMF and are closed-source and/or are externally hosted. <br> '' # Was Peter's''
| meeting
| FOSS policy
|-
|}

== Action items updates ==

== Restricting new memberships to people with significant investment to OSM ==

{| class="wikitable"
|- 
| '' The board [[Board/Minutes/2020-01#Restricting_new_memberships_to_people_with_significant_investment_to_OSM|has instructed]] the [[Membership_Working_Group|Membership Working Group]] (MWG) to forward to the board anyone who (applies for OSMF membership and) doesn't have 30 mapping days in the last year.''

''Related board discussions:'' 
* ''2020 [[Board/Minutes/2020-01#Restricting_new_memberships_to_people_with_significant_investment_to_OSM| Jan]]''
* ''2019 [[Board/Minutes/2019-12#Restricting_new_memberships_to_people_with_significant_investment_to_OSM| Dec]] (AOB)''
|- 
| ''Guillaume''
|} 

== Treasurer's report ==

== Czechia Local Chapter application ==
{| class="wikitable"
|- 
|''[https://openstreetmap.cz/ OpenStreetMap Česká republika] has [https://wiki.osmfoundation.org/wiki/Local_Chapters/Applications/Czechia applied] to become the OSMF [https://wiki.osmfoundation.org/wiki/Local_Chapters Local Chapter] for Czechia. All necessary documents and translations have been received. The [https://lists.openstreetmap.org/pipermail/talk-cz/2020-February/022261.html local] and [https://lists.openstreetmap.org/pipermail/osmf-talk/2020-February/006621.html membership] consultation period has ended.'' <br>
|-
| ''Lead: Joost''
|}  

=== Voting ===
''Voting for the LC application.''

== MWG proposal for the new fee waiver scheme  ==
{| class="wikitable"
|- 
|'' Joining the OpenStreetMap Foundation used to always require a membership fee (£15 per year). This fee can be waived.'

'''Current fee waiver program'''<br>
''The [https://wiki.openstreetmap.org/wiki/MWG_Fee_Waiver_Manual  Membership fee waiver program] is based on the [[Board_Meeting_Minutes_2014-10-14| board resolution]] and the subsequent vote at the [[Annual_General_Meetings/14| 2014 Annual General Meeting]]. The plan was for people to be able to apply through the fee waiver program for an associate membership, if paying the fee constitutes an unreasonable burden to the member because of 1) lack of a suitable money transfer facility or 2) due to financial hardship.''

'''New fee waiver program'''<br>
''At the [[Annual_General_Meetings/2019|13th Annual General Meeting]] of the OSM Foundation the membership [[Annual_General_Meetings/2019/Suggested_AoA_Changes_revised#Vote_8:_Fee_waiver_for_mappers.2Fcontributors| approved the proposal of opening up this fee waiver]] to anyone making substantial contributions to OSM as a mapper or in other ways. The new scheme is being developed by volunteers of the [[Membership_Working_Group|Membership Working Group]].''

''Related board discussions:''
* ''2019: [[Board/Minutes/2019-08#Articles_of_Association_changes_for_the_2019_Annual_General_Meeting|Aug]] (Articles of Association changes for the 2019 Annual General Meeting).''

''Related osmf-talk discussions:''<br>
* ''2019: [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-October/006266.html Oct] (Discussion on initial suggested AoA changes - [https://wiki.osmfoundation.org/w/images/c/c5/Suggested_AoA_Changes.pdf doc]), [https://lists.openstreetmap.org/pipermail/osmf-talk/2019-November/006367.html Nov] (discussion on [https://wiki.osmfoundation.org/w/images/b/bd/Suggested_AoA_Changes_revised.pdf revised document])''<br>
|-
|}  

== Working Groups Survey & "rules of order": next steps? ==
{| class="wikitable"
|- 
|''The relation of the Working Groups and the board has been a subject of [[Minutes/2019-05_F2F#Working_groups| discussion]] during the 2019 board face-to-face meeting, which prompted a survey to be sent to the [[Working_Groups|Working Groups]]. Feedback was received from representatives of the [[Data_Working_Group| Data]], [[Membership_Working_Group| Membership]] and the [[StateoftheMap_Organizing_Committee| State of the Map]] Working Groups.''

''Related board discussions: ''
* ''2019: [[Board/Minutes/2019-03-20#Communicating_decisions_back_to_Working_Groups| Mar]], [[Board/Minutes/2019-04-24#Board_-_Working_Groups_meeting_at_State_of_the_Map| Apr]], [[Board/Minutes/2019-06-19#Working_Groups_survey| Jun]], [[Board/Minutes/2019-10-16#Working_Groups_-_Board_relation|Oct]] ''
|-
| ''Lead: Joost''
|}  

== Microgrants call for members & next steps ==
{| class="wikitable"
|- 
|''The [https://blog.openstreetmap.org/2020/02/17/call-for-microgrants-committee/ call for the Microgrants committee] is open until the 8th of March 2020.''
|-
| ''Lead: Joost''
|}  

== Face-to-face board meeting planning  ==
{| class="wikitable"
|- 
|''The board will have a [[Board/Minutes/2020-03-F2F| face-to-face meeting in London]], UK on 21st & 22nd of March, 2020. The meeting will be facilitated by Allen Gunn and the board will also meet members of the [https://operations.osmfoundation.org/ Operations Working Group].'' <br>

''Related board discussion: 
* ''2019 [[Board/Minutes/2019-12#Face-to-Face_meeting_planning|Dec]]
|-
| ''Lead: Joost''
|}  

== OSMUS local chapter application status, addendum, SotM US Quick Licence ==
{| class="wikitable
|- 
| ''Initial interest has been expressed before 2017 in a [[Local_Chapters|Local Chapter]] application from the US, as [https://www.openstreetmap.us/ OpenStreetMap US] has been operating for nearly 10 years and would like to see the organisation become an official Local Chapter. Communications restarted after the new OSM US was elected in 2019. The OSMF board discussed during the [[Board/Minutes/2019-05_F2F| 2019 F2F]] meeting the questions received and there were in-person meetings of members of both boards during the State of the Map 2019 conference (Sep).'' ''

''One of the ways forward that was suggested during SotM was to have the LC agreement and an addendum drafted by OSM US. The received proposed draft addendum is [https://wiki.osmfoundation.org/w/images/6/6b/Proposed_draft_addendum_to_agreement_for_a_US_local_chapter_application_201911.pdf here]. ''

* ''[https://2020.stateofthemap.us/ The 2020 OSM US conference] will take place in Tuscon (Nov. 6th and 7th) and we will ask them to sign a [[SOTM_Quick_Licence|SotM Quick Licence form]] ([[SOTM_Quick_Licence/Requests|past SotM quick licence requests]]).''
* ''Updates since December 2019 to be provided.''
|-
| ''Lead: Joost''
|}

== Advisory Board - monthly update ==
{| class="wikitable"
|- 
|''The [[Advisory_Board| Advisory Board]] members are separate from the OSMF board of directors - individuals are either nominated by [[Corporate_Members|Corporate Members]] of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors [https://wiki.osmfoundation.org/wiki/Board/Minutes/2017-01-17#Transparency will publicly] minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. [[Advisory_Board/Communication| Overview]].'' <br>

''AB related updates and board discussions: <br> 2020 [[Board/Minutes/2020-01#Advisory_Board_-_monthly_update| Jan]] <br> 2019 [[Board/Minutes/2019-01-17#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2019-03-20#Advisory_Board_-_monthly_update| Mar]], [[Board/Minutes/2019-06-19#Advisory_Board_-_monthly_update| Jun]], [[Board/Minutes/2019-07-17#Advisory_Board_-_monthly_update| Jul]], [[Board/Minutes/2019-08#Advisory_Board_-_monthly_update| Aug]], [[Board/Minutes/2019-10-16#Advisory_Board_-_monthly_update| Oct]]''<br>
''2018 [[Board/Minutes/2018-01-25#Advisory_Board_-_monthly_update| Jan]], [[Board/Minutes/2018-02-15#Advisory_Board_-_monthly_update| Feb]], [[Board/Minutes/2018-03-15#Advisory_Board_-_monthly_update| Mar]], [[Board/Minutes/2018-04-19#Advisory_Board_-_monthly_update| Apr]], [[Board/Minutes/2018-05-24#Advisory_Board_-_monthly_update| May]], [[Board/Minutes/2018-06-21#Advisory_Board_-_monthly_update| Jun]], [[Board/Minutes/2018-07-19#Advisory_Board_-_monthly_update| Jul]], [[Board/Minutes/2018-08-16#Advisory_Board_-_monthly_update| Aug]], [[Board/Minutes/2018-09-20#Advisory_Board_-_monthly_update| Sep]], [[Board/Minutes/2018-10-18#Advisory_Board_-_monthly_update| Oct]],  [[Board/Minutes/2018-12-20#Advisory_Board_-_monthly_update| Dec]]''<br> 
''2017 [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]] ''
|-
| ''Joost''
|}

== Any other business ==

== Guest comments or questions ==

= Next meeting =
Board meetings take place online once a month.<br>
New recurring date and time: On the 3rd or 4th Thursday of the month, at 17:00 UTC.

[[Acronyms]]