Board/Minutes/2020-03-F2F/Action Items

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Contents

Action items per person

In progress.

  • A couple of action items have been later assigned to different persons.
  • Most links point to pages not created yet.

Allan

Guillaume

Joost

Mikel

Paul

Rory

  • Rory to announce and then do gentle, friendly, formal reminders noting exceptions and suggestion alternative actions (and learn from Guillaume’s efforts) (Source: Enforcement of policies etc section/Discussion: Taking stock of governance and identifying areas for improvement).
    • Ideally include “escalation path” guidelines.

Tobias

Dorothea

  • To help OWG by organising fortnightly video calls with community members who might be able to help (1-2 board members to attend) (Source: Dialogue with OSM System Administrators)
  • To help MWG by finding out if new OSMF members pass the minimum OSM editing activity thresholds
  • To summarise S2S action items
  • To create pages with S2S notes, to be reviewed by Allan and shared with the community

Not assigned or not decided at the time

Action items per section, with some notes

Looking longer-term: Where we want to be in 1, 3, and 5 years

OSM Global Community Cohesion, Growth and Direction

Sustaining and fortifying OSM

2 most urgent operational and infrastructure needs

Tile services/servers

iD

Decisions/action items

  • Directly engage maintainer (Allan, then assign next action item)
  • Convene discussion among stakeholders in ID (Allan)
  • TBD: Define “stakeholders”

Supporting sysadmins

Decisions/action items

  • Talk to sysadmins.
  • Update action items from there.

Disposition on paid staffing

Action items and notes

  • Scope out possible scenarios for possible paid staff, including risks
    • Personnel committee:
      • structured way of working with Dorothea.
      • Concern about confidentiality /HR issues.
      • Scoping out boundaries on committee, safety measures, how to mitigate effects on volunteers, e.g. de-motivation.
      • Who to take this forward: Allan, Mikel (Action Item owner), Joost, Tobias
  • Scope out fundraising structure
    • Committee? Working Group?
    • Need to figure out to manage and spend money.
    • Need to do research on strategies for increasing revenue.
    • Guillaume and Allan to move forward on proposal.

Taking stock of governance and identifying areas for improvement

Number 1 “Most pressing/critical governance issue”

Action Items

Better understanding and community disposition on board
Trust and safety for community
  • Ask moderators to remind people about etiquette guidelines.
  • Summarize key points (Mikel).
  • Share and get feedback from
Enforcement of policies etc
  • Board announcing and then doing gentle, friendly, formal reminders noting exceptions and suggestion alternative actions (Action item: Rory, and learn from Guillaume’s efforts)
    • Ideally include “escalation path” guidelines.
  • Status on membership prerequisites and transparency. (Guillaume to ping MWG/self-ping).
  • Conflict of Interest (Mikel to ping Mikel).

Closing session

What do we ABSOLUTELY need to get done tomorrow

Day 2 - Opening Session

Preflighting Sysadmins conversation

Working Sessions I

Ideas and outline broad goals for our communication platforms

Suggestions:

  • Talk to folks straddling the lines?
  • Outreach to local communities?
    • There may not be a role, not happening in local community channels, happening in OSMF hosted channels.
    • Ask to actively report communications they find chilling.

Action item

  • Guillaume to move on “New user UX” on osm.org first page.

Dialogue with OSM System Administrators

Action items

  • Pay for testing account on Github(?)
  • Paul to find cases where things get done manually (Paul doesn't get support@ emails via otrs).
  • Dorothea to help OWG by organising fortnightly video calls with community members who might be able to help (1-2 board members to attend).
  • Dorothea to summarise S2S action items.
  • Dorothea to create pages with S2S notes, to be reviewed by Allan and shared with the community.

Working Sessions II - Attribution

Guillaume Allan Mikel

Action items

  • Mikel to talk to Tom at Mapbox about Guillaume’s suggested solution.
  • Guillaume to ask opinions from Advisory Board members on his suggested solution (attribution always on and collapses).

Working Sessions II - Hiring

Rory Paul Tobias Joost

Action item

  • Joost to follow up.

Working Sessions III - Governance infrastructures

Allan Guillaume Mikel Paul

Action items

Working Sessions III - Make plans for takeover protections and AoA changes

Tobias Rory joost

Action Items

  • Wait for MWG to do the community consultation on membership prerequisites.
  • Ask the OSMF membership to pass one general resolution in the next 6 months.

Mapping Where From Here

Each board member summarised their action items, according to memory.