Difference between revisions of "Board/Minutes/2020-05"

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=== Previous action items ===
=== Previous action items ===
<font color="blue"> See [[Board/Action_Items]]. </font>
== Action items updates ==
== Action items updates ==

Revision as of 13:54, 21 May 2020


Board members



Open to all OSMF members.

Guests are welcome to speak at the end of the meeting on the topics that have been discussed.

Not Present


Previous minutes

Circular Resolutions


2020/Res19 Adopt Conflict of Interest Policy

Adopt the Conflict of Interest Policy. Text is https://hackmd.io/wlwnR25RToKbiLIB7Q5PWg?view, the version as of May 1, 2020 at 11:10 AM GMT, marked "20200501 Final". Also attached.*

Unanimously accepted on 2020-05-08 with 7 votes in favour: Mikel Maron, Rory McCann, Guillaume Rischard, Joost Schouppe, Tobias Knerr, Paul Norman, Allan Mustard.

  • File type: .odt, file size: 24 KB

2020/Res20 Approve financial hardship fee waiver 2020042310000367

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Did not pass on 2020-05-10 with 3 votes in against: Tobias Knerr, Rory McCann ("Only 5 mapping days in the last 12 months"), Guillaume Rischard ("No significant contribution").
2 abstained: Joost Schouppe ("I don't map anything at all during mapathons I'm involved in. Maybe the same goes here? However, too little info to understand!"), Mikel Maron ("would like to hear more about their contribution").
2 not voted: Paul Norman, Allan Mustard.

2020/Res21 Ask corporate counsel for advice on latest Local Chapter application changes

I propose to email, and liaise with. Francis Davey, the OSMF's pro-bono corporate counsel, for a (simple?) review of the proposed new Local Chapter agreement (which we hope to sign with OSMUS). If this proposal/CR passes, I (Rory) will liaise with them.

Accepted on 2020-05-10 with 6 votes in favour: Joost Schouppe, Allan Mustard ("Yes, good idea to run it past counsel"), Tobias Knerr, Mikel Maron, Paul Norman, Rory McCann.
1 abstained: Guillaume Rischard.

2020/Res22 Approve financial hardship fee waiver 2020021810000166

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted on 2020-05-18 with 5 votes in favour: Joost Schouppe, Tobias Knerr, Paul Norman, Rory McCann (they have provided the standard level of evidence for financial hardship), Mikel Maron.
2 disagreed: Guillaume Rischard (applicant has also applied for a microgrant. If funds can flow in one direction, they can flow in the other, or be deducted from an eventual microgrant), Allan Mustard.

2020/Res23 Approve financial hardship fee waiver 2020051210000251

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted on 2020-05-20 with 5 votes in favour: Joost Schouppe, Tobias Knerr, Guillaume Rischard, Mikel Maron, Allan Mustard (#1 mapper in their country, and if they are unemployed, they have financial need #comment modified as it contained identifiable information).
2 not voted: Paul Norman, Rory McCann.

2020/Res24 Approve financial hardship fee waiver 2020051210000279

The Board currently decides on membership applications for a fee waiver due to financial need on a case-by-case basis.

Accepted on 2020-05-20 with 5 votes in favour: Tobias Knerr, Joost Schouppe (Accepting because under the active contributor program, they would definitely be accepted. And it is quite a big percentage of their monthly income anyway), Guillaume Rischard, Mikel Maron, Allan Mustard.
2 not voted: Paul Norman, Rory McCann.

Previous action items

See Board/Action_Items.

Action items updates

Licence for standard style tiles

LWG recommends to the board that we license the osm.org "standard" style tiles on ODbL 1.0 "Produced Work" terms, dropping the historic CC BY-SA 2.0 licence.

Past related LWG (if not stated) and board minutes:


Microgrants update

The call for microgrant applications has closed, and the 49 proposals are on the OSM wiki.

Providing microgrants was a topic discussed extensively during the 2018 Face-to-Face board meeting, where a plan was developed. You might know similar programs from e.g. OSM-US, HOT or FOSSGIS. As a start and as a first trial we want to make a time-bound program where you can apply for microgrants until a specific date. A consultation document was shared in 2018 with the membership and the Advisory Board members, which contained an outline and top questions. There were also two microgrant-related sessions at the State of the Map 2018 conference (read some discussion points and questions).

Work on Microgrants was paused in 2018 and restarted after the 2019 F2F meeting.

Related board discussions/decisions:

Related osmf-talk discussions:

Related board working sessions: 2019 Aug & Oct, 2018 Jul & Sep.
Related SotM 2018 session: there was a lightning talk, for community feedback


Argentina Local Chapter Application

Asociación Civil Geolibres has applied to become the OSMF Local Chapter for Argentina. All necessary documents and translations have been received. The local and membership consultation period will end on the 18th of May, 2020.

Local consultation: OSM-talk-ar
Membership consultation: osmf-talk


Small change to the process of the active contributor membership program

Background: If you are an active contributor to the OpenStreetMap project, you should be able to vote for the benefit of the project. The membership fee should not be a barrier. The Membership Working Group is implementing the active contributor membership program, which is replacing the old program, where the membership fee was waived in cases of financial hardship or lack of suitable money transfer ability.

Related board discussions:


Investigation of fee waivers for full membership

Related to takeover protections.

Currently the old OSMF fee waiver program and the active contributor OSMF membership program grant only associate membership, not normal membership..

Some differences between Normal and Associate members:

  • Only normal members can be candidates for election to board.
  • Associate members can vote their preferred board candidates and can vote on some issues, but not on all issues. See Membership.

Publication of pseudonymous membership lists

Related to takeover protections.

Conflict of Interest rules for Working Groups

Related to takeover protections.

The board on 2020-05-08 adopted the following Conflict of Interest Policy.

Past board discussions related to CoI:


Update on tile server overload

Carried over from April meeting.

Overloaded tile cache servers have caused degraded user experience on osm.org and other tools and sites which rely on our tile service. The OWG and sysadmins have been taking steps to fix the issue, including:

  • amendment of tile usage policy to reflect current practice and the increased load on the tile infrastructure.
  • addition of cache servers
  • reduction of load. A number of default user-agents and heavy use apps have had their access to tile.openstreetmap.org restricted.

Advisory Board - monthly update

The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview.

AB related updates and board discussions:
2020 Jan, Feb
2019 Jan, Mar, Jun, Jul, Aug, Oct

2018 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Dec
2017 Jan, Feb, Mar, Apr, May (F2F), Oct


Monthly Local Chapter presentation - OpenStreetMap á Íslandi

OpenStreetMap á Íslandi is historically the first OSMF Local Chapter. Representatives from the Local Chapter are invited to talk.

About this section: New idea: Invite a LC to speak at each OSMF Board meeting.


Any other business

Guest comments or questions

Next meeting

Board meetings take place online once a month.
New recurring date and time: On the 3rd or 4th Thursday of the month, at 17:00 UTC.