Difference between revisions of "Board/Minutes/2021-06"

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(+ background for EWG topic, removal of note that more topics might be added, formatting)
(Removed draft status, minutes accepted on 2021-07-30)
 
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<div style="margin:2px 0;border:1px solid #9B9;background:#EFE;color:#000;padding:2px .5em;text-align:center">
 
<div style="margin:2px 0;border:1px solid #9B9;background:#EFE;color:#000;padding:2px .5em;text-align:center">
 
<font color="blue"> Draft agenda and page for minutes.</font>
 
   
 
Date and time: [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210625T1400&p1=1440&msg=OSMF%20board%20meeting%20-%20%20Friday,%2025%20June%202021&fromtheme=generic '''Friday''', 25 June '''14:00 UTC'''] - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20210625T14&msg=OSMF%20board%20meeting%20-%20%20Friday,%2025%20June%202021 Countdown]
 
Date and time: [https://www.timeanddate.com/worldclock/fixedtime.html?iso=20210625T1400&p1=1440&msg=OSMF%20board%20meeting%20-%20%20Friday,%2025%20June%202021&fromtheme=generic '''Friday''', 25 June '''14:00 UTC'''] - [https://www.timeanddate.com/countdown/generic?p0=1440&iso=20210625T14&msg=OSMF%20board%20meeting%20-%20%20Friday,%2025%20June%202021 Countdown]
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== Participants ==
 
== Participants ==
 
=== Board members ===
 
=== Board members ===
  +
* Allan Mustard ''(Chairing)''
  +
* Eugene Alvin Villar
  +
* Mikel Maron
  +
* Amanda McCann
  +
* Tobias Knerr
   
 
[https://wiki.osmfoundation.org/w/index.php?title=Officers_%26_Board&action=history Officers and board]<br>
 
[https://wiki.osmfoundation.org/w/index.php?title=Officers_%26_Board&action=history Officers and board]<br>
 
[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=7907 Biographies]
 
[https://wiki.osmfoundation.org/w/index.php?title=Board_Member_Bios&oldid=7907 Biographies]
  +
  +
''Minutes by [https://wiki.openstreetmap.org/wiki/User:Dorothea Do<nowiki>rothea Kaza</nowiki>zi]''
   
 
==== Not Present ====
 
==== Not Present ====
  +
* Guillaume Rischard
  +
* Jean-Marc Liotier
   
 
=== Guests ===
 
=== Guests ===
  +
* ''9 guests, including Feye Andal, who gave the [[#Monthly_presentation:_OpenStreetMap_Philippines_by_Feye_Andal|presentation about OpenStreetMap Philippines]].''
   
 
Open to all OSMF members.<br>
 
Open to all OSMF members.<br>
Line 29: Line 37:
   
 
===Previous minutes===
 
===Previous minutes===
* [[Board/Minutes/2021-05|2021-05]]
+
* [[Board/Minutes/2021-05|2021-05]] Approved
   
 
=== Circular Resolutions ===
 
=== Circular Resolutions ===
Line 48: Line 56:
 
''Please note that additional financial-related topics have been discussed during previous [[Monthly_Board_Meetings|board meetings]].''
 
''Please note that additional financial-related topics have been discussed during previous [[Monthly_Board_Meetings|board meetings]].''
 
|-
 
|-
| ''Presented by Guillaume Rischard (Treasurer).''
 
 
|}
 
|}
  +
* The Bank of Ireland has received our application to open an account there.
   
 
== Approve and publish the Attribution Guidelines ==
 
== Approve and publish the Attribution Guidelines ==
Line 59: Line 67:
 
* '' '''2019''' LWG members solicited feedback from attendants of the State of the Map US conference and at the international State of the Map conference in Heidelberg.''
 
* '' '''2019''' LWG members solicited feedback from attendants of the State of the Map US conference and at the international State of the Map conference in Heidelberg.''
 
* '' '''2019-08 and 09'''. The August 2019 version became available to the community ([https://lists.openstreetmap.org/pipermail/osmf-talk/2019-August/006161.html osmf-talk message]) and [https://wiki.openstreetmap.org/w/index.php?title=Draft_Attribution_Guideline&oldid=1906618 is added] to the OSM wiki.''
 
* '' '''2019-08 and 09'''. The August 2019 version became available to the community ([https://lists.openstreetmap.org/pipermail/osmf-talk/2019-August/006161.html osmf-talk message]) and [https://wiki.openstreetmap.org/w/index.php?title=Draft_Attribution_Guideline&oldid=1906618 is added] to the OSM wiki.''
  +
* '' '''2020-01''' The version with changes due to the feedback from the State of the Map US conference and State of the Map 2019 was made available to the board.''
* '' '''2020-02''' The [https://wiki.openstreetmap.org/w/index.php?title=Draft_Attribution_Guideline&oldid=2069715 February 2020 LWG version] became available to the community on the OSM wiki.''
 
  +
* '' '''2020-02''' ''
  +
** '' The LWG updated the document based on input from the board, shared the updated version with the board and notified it that it would be starting another round of public feedback to hopefully conclude the matter.''
  +
** '' The [https://wiki.openstreetmap.org/w/index.php?title=Draft_Attribution_Guideline&oldid=2069715 February 2020 LWG version] became available to the community on the OSM wiki.''
 
* '' '''2020-06''' The OSMF board''
 
* '' '''2020-06''' The OSMF board''
 
** ''modified the draft and presented the [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2020v2 updated version] during the [[Board/Minutes/2020-06#Status_of_attribution_guideline|2020-06 board meeting]].''
 
** ''modified the draft and presented the [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2020v2 updated version] during the [[Board/Minutes/2020-06#Status_of_attribution_guideline|2020-06 board meeting]].''
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* ''on the [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-June/007814.html membership mailing list] (you need to be an OSMF member to post but you can [https://lists.openstreetmap.org/pipermail/osmf-talk/ view all emails]. Become an [https://join.osmfoundation.org/ OSMF member here]).''
 
* ''on the [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-June/007814.html membership mailing list] (you need to be an OSMF member to post but you can [https://lists.openstreetmap.org/pipermail/osmf-talk/ view all emails]. Become an [https://join.osmfoundation.org/ OSMF member here]).''
 
* ''directly to the board at bo<nowiki>ard@osmfou</nowiki>ndation.org (emails to the board are not limited to the board members, but may also be copied to other parties. At the time of writing this is Dor<nowiki>othea Kaz</nowiki>azi, the administrative assistant).''
 
* ''directly to the board at bo<nowiki>ard@osmfou</nowiki>ndation.org (emails to the board are not limited to the board members, but may also be copied to other parties. At the time of writing this is Dor<nowiki>othea Kaz</nowiki>azi, the administrative assistant).''
  +
  +
Comments:
  +
* Good conversation of the board with the [[Licensing_Working_Group| Licensing Working Group]].
  +
* Community consultation on [https://lists.openstreetmap.org/pipermail/osmf-talk/2021-June/thread.html osmf-talk]<sup>*</sup> and [https://lists.openstreetmap.org/pipermail/talk/2021-June/086600.html talk] mailing lists did not yield any fundamentally new input.
  +
  +
<nowiki>*</nowiki> ''[https://lists.openstreetmap.org/listinfo/osmf-talk osmf-talk] is the mailing list for OpenStreetMap Foundation members ([https://join.osmfoundation.org/ Join the Foundation]). All past messages are available [https://lists.openstreetmap.org/pipermail/osmf-talk/ here].''
   
 
=== Vote ===
 
=== Vote ===
  +
{| class="wikitable"
'' The board will probably vote on the current draft.''
 
  +
|-
  +
| ''Motion to adopt [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2021v0.9 draft v0.9 of the attribution guidelines] and ask the [[Licensing_Working_Group| Licensing Working Group]] (LWG) to publish the document.''
  +
|-
  +
|style="text-align: left; background: white;" | <span style="color: black;">
  +
'''Accepted''' with '''3 votes in favour''': <u>Allan Mustard</u>, <u>Eugene Alvin Villar</u>, <u>Tobias Knerr</u><br>
  +
'''2 abstained''' with self-declared [https://wiki.osmfoundation.org/w/index.php?title=Conflict_of_Interest_Policy&oldid=7369 conflict of interest]: <u>Mikel Maron</u>, <u>Amanda McCann</u>. <br>
  +
'''2 not voted''' (absent from the meeting): <u>Jean-Marc Liotier</u>, <u>Guillaume Rischard</u>.
  +
|-
  +
|}
  +
  +
'''Action item:''' Board to ask the [[Licensing_Working_Group| Licensing Working Group]] (LWG) to publish the [https://wiki.openstreetmap.org/wiki/Draft_Attribution_Guideline/2021v0.9 adopted attribution guidelines].
   
 
== Engineering Working Group ==
 
== Engineering Working Group ==
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| ''Suggested by Mikel Maron.''
 
| ''Suggested by Mikel Maron.''
 
|}
 
|}
  +
  +
On [[Engineering_Working_Group|EWG]] scope
  +
* A charter was put forward to the board for consideration by the members involved in restarting EWG.
  +
* Board feedback was provided, including a suggestion of EWG providing some level of coordination for software development in the OSM ecosystem – whether voluntary or as part of someone’s job with another entity.
  +
** Charter was updated based on the suggestion.
  +
  +
<u>Next steps</u>:
  +
* Mikel to make revisions to the charter and circulate the draft to the board.
  +
* Updated draft to be sent to EWG and to community for consultation.
  +
  +
'''Action item''': Mikel to communicate with EWG regarding making revisions to the charter.
  +
  +
Tobias offered to help with subsequent steps, such as community consultation, if needed.
   
 
== Advisory Board - monthly update ==
 
== Advisory Board - monthly update ==
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''2017 [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]] ''
 
''2017 [[Board/Minutes/2017-01-17#Setting_up_the_Advisory_Board| Jan]], [[Board/Minutes/2017-02-21#Advisory_Board_-_Update| Feb]], [[Board/Minutes/2017-03-21#Advisory_Board| Mar]], [[Board/Minutes/2017-04-18#Advisory_Board_.28Update.29| Apr]], [https://blog.openstreetmap.org/2017/06/27/summary-of-boards-face-to-face-meeting/ May] (F2F), [[Board/Minutes/2017-10-26#Advisory_Board_on-boarding| Oct]] ''
 
|-
 
|-
| ''Topic presented by Rory McCann (Secretary).''
+
| ''Topic presented by Amanda McCann (Secretary).''
 
|-
 
|-
 
|}
 
|}
  +
  +
=== OSMF incorporating in another country ===
  +
  +
The Secretary contacted the [[Advisory_Board| Advisory Board members]], asking
  +
* if OSMF could move to the countries of Advisory Board members (Replies received from Slovakia and Germany).
  +
* (Corporate Members) if there is anything that would make it easier for corporate members on the Advisory Board, to donate money to the OSMF and what is the best form of legal structure (for the OSMF) that it would make it the easiest for them to donate money to OSMF.
  +
  +
=== Attribution guidelines - request to share opinion from outside legal counsel===
  +
''(Post-meeting addition, not mentioned during the meeting)''
  +
  +
The board and the Advisory Board received an email on June 21st from Marc Prioleau ''(Facebook representative on the Advisory Board)'', regarding the opinion that the board received from an outside legal counsel with expertise on Intellectual Property (Kyle Mitchell) on the current attribution guidelines. The board was asked if that information can be made publicly available.
  +
  +
The answer was that the board does not intend to share it more widely, and that the board has asked the [[Licensing_Working_Group| Licensing Working Group]] (LWG) not to share the letter's contents.
   
 
== Monthly presentation: OpenStreetMap Philippines by Feye Andal ==
 
== Monthly presentation: OpenStreetMap Philippines by Feye Andal ==
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| ''Presentation by [https://www.openstreetmap.org/user/feyeandal/diary Feye Andal], arranged by Eugene Alvin Villar (board).''
 
| ''Presentation by [https://www.openstreetmap.org/user/feyeandal/diary Feye Andal], arranged by Eugene Alvin Villar (board).''
 
|}
 
|}
  +
  +
* [https://wiki.osmfoundation.org/w/images/d/d9/OSM_Philippines_presentation_during_board_meeting_20210625.pdf Presentation (.pdf, 9 slides, 1.18 MB), including link to video]
  +
  +
Question by Allan Mustard on how soon is the OSM PH going to apply for Local Chapter status?
  +
  +
''Feye deferred the answer to Eugene.''
  +
  +
* It takes a lot of time, money and effort to register and maintain the registration of an organisation with the government.
  +
* Registration takes a few weeks to a month.
  +
* The lack of a formal organisation is not a hindrance to the activities and projects of the OSM Philippines community.
  +
  +
<u>Comments by other board members</u>:
  +
* Similar problems regarding registration with local community in India.
  +
* Issue worth to be revisited.
  +
* If it is a question of money, OSMF can help.
   
 
== Any other business ==
 
== Any other business ==
  +
=== Board member announcement ===
   
  +
One of the board members has changed her name to “Amanda McCann”, and will be using that from now on. Previous minutes/documents used her old name of “Rory McCann”.
== Guest comments or questions ==
 
   
  +
== Guest comments or questions ==
  +
{| role="presentation" class="wikitable mw-collapsible"
  +
!
  +
|-
  +
|
 
''Open to all OSMF members ([https://join.osmfoundation.org/ join the OpenStreetMap Foundation]).''<br>
 
''Open to all OSMF members ([https://join.osmfoundation.org/ join the OpenStreetMap Foundation]).''<br>
   
Line 176: Line 251:
 
* ''Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.''
 
* ''Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.''
 
* ''If you are in a low-bandwidth environment, you may benefit from using [https://wiki.openstreetmap.org/wiki/BigBlueButton BigBlueButton]'s low-bandwidth settings.''
 
* ''If you are in a low-bandwidth environment, you may benefit from using [https://wiki.openstreetmap.org/wiki/BigBlueButton BigBlueButton]'s low-bandwidth settings.''
  +
|-
  +
|}
   
  +
=== Comment on OpenStreetMap Philippines presentation ===
== Next meeting ==
 
  +
''Comment by Pierre Béland (guest), ''<br>
  +
''that it was great for the OSM volunteers to support Philippines community with the Haitian<sup>*</sup> typhoon in 2014. And great to see this community progress with all these actions.''
   
  +
<sup>*</sup>Hagupit typhoon ''(post-meeting addition)''
'''Open board meetings take place online once a month on the last Friday of the month at 14:00 UTC.'''
 
  +
  +
== Next meetings ==
  +
* [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+chat+-++Friday%2C+16+July+2021&iso=20210716T14&p1=1440 16 July 2021, 14:00 UTC] ''(mid-month board chat, closed to observers)''.
  +
* [https://www.timeanddate.com/worldclock/fixedtime.html?msg=OSMF+board+meeting+-++Friday%2C+30+July+2021&iso=20210730T14&p1=1440 30 July 2021, 14:00 UTC] ''(public board meeting)''.
  +
  +
'''Open board meetings take place online once a month, usually on the last Friday of the month at 14:00 UTC.'''
   
 
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>
 
''See the [[Monthly_Board_Meetings| Monthly Board meetings]] page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.<br>
  +
  +
''Meeting adjourned ~14:35 UTC.''
   
 
[[Acronyms]]
 
[[Acronyms]]

Latest revision as of 15:20, 30 July 2021

Date and time: Friday, 25 June 14:00 UTC - Countdown

Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.

Acronyms

Participants

Board members

  • Allan Mustard (Chairing)
  • Eugene Alvin Villar
  • Mikel Maron
  • Amanda McCann
  • Tobias Knerr

Officers and board
Biographies

Minutes by Dorothea Kazazi

Not Present

  • Guillaume Rischard
  • Jean-Marc Liotier

Guests

Open to all OSMF members.

You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.

  • Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
  • If you are in a low-bandwidth environment, you may benefit from using BigBlueButton's low-bandwidth settings.

Administrative

Previous minutes

Circular Resolutions

Action item updates

See Board/Action_Items.

Treasurer's report

  • The Bank of Ireland has received our application to open an account there.

Approve and publish the Attribution Guidelines

Request for feedback by community and members sent on 2021-06-12. Feedback can be provided:

  • on the talk mailing list (anyone can post. Subscribe to the mailing list here).
  • on the membership mailing list (you need to be an OSMF member to post but you can view all emails. Become an OSMF member here).
  • directly to the board at board@osmfoundation.org (emails to the board are not limited to the board members, but may also be copied to other parties. At the time of writing this is Dorothea Kazazi, the administrative assistant).

Comments:

* osmf-talk is the mailing list for OpenStreetMap Foundation members (Join the Foundation). All past messages are available here.

Vote

Motion to adopt draft v0.9 of the attribution guidelines and ask the Licensing Working Group (LWG) to publish the document.

Accepted with 3 votes in favour: Allan Mustard, Eugene Alvin Villar, Tobias Knerr
2 abstained with self-declared conflict of interest: Mikel Maron, Amanda McCann.
2 not voted (absent from the meeting): Jean-Marc Liotier, Guillaume Rischard.

Action item: Board to ask the Licensing Working Group (LWG) to publish the adopted attribution guidelines.

Engineering Working Group

On EWG scope

  • A charter was put forward to the board for consideration by the members involved in restarting EWG.
  • Board feedback was provided, including a suggestion of EWG providing some level of coordination for software development in the OSM ecosystem – whether voluntary or as part of someone’s job with another entity.
    • Charter was updated based on the suggestion.

Next steps:

  • Mikel to make revisions to the charter and circulate the draft to the board.
  • Updated draft to be sent to EWG and to community for consultation.

Action item: Mikel to communicate with EWG regarding making revisions to the charter.

Tobias offered to help with subsequent steps, such as community consultation, if needed.

Advisory Board - monthly update

OSMF incorporating in another country

The Secretary contacted the Advisory Board members, asking

  • if OSMF could move to the countries of Advisory Board members (Replies received from Slovakia and Germany).
  • (Corporate Members) if there is anything that would make it easier for corporate members on the Advisory Board, to donate money to the OSMF and what is the best form of legal structure (for the OSMF) that it would make it the easiest for them to donate money to OSMF.

Attribution guidelines - request to share opinion from outside legal counsel

(Post-meeting addition, not mentioned during the meeting)

The board and the Advisory Board received an email on June 21st from Marc Prioleau (Facebook representative on the Advisory Board), regarding the opinion that the board received from an outside legal counsel with expertise on Intellectual Property (Kyle Mitchell) on the current attribution guidelines. The board was asked if that information can be made publicly available.

The answer was that the board does not intend to share it more widely, and that the board has asked the Licensing Working Group (LWG) not to share the letter's contents.

Monthly presentation: OpenStreetMap Philippines by Feye Andal

Question by Allan Mustard on how soon is the OSM PH going to apply for Local Chapter status?

Feye deferred the answer to Eugene.

  • It takes a lot of time, money and effort to register and maintain the registration of an organisation with the government.
  • Registration takes a few weeks to a month.
  • The lack of a formal organisation is not a hindrance to the activities and projects of the OSM Philippines community.

Comments by other board members:

  • Similar problems regarding registration with local community in India.
  • Issue worth to be revisited.
  • If it is a question of money, OSMF can help.

Any other business

Board member announcement

One of the board members has changed her name to “Amanda McCann”, and will be using that from now on. Previous minutes/documents used her old name of “Rory McCann”.

Guest comments or questions

Comment on OpenStreetMap Philippines presentation

Comment by Pierre Béland (guest),
that it was great for the OSM volunteers to support Philippines community with the Haitian* typhoon in 2014. And great to see this community progress with all these actions.

*Hagupit typhoon (post-meeting addition)

Next meetings

Open board meetings take place online once a month, usually on the last Friday of the month at 14:00 UTC.

See the Monthly Board meetings page to find out where board meetings are announced and for a subscription link to have future board meetings automatically added to your calendar.

Meeting adjourned ~14:35 UTC.

Acronyms