Board/Minutes/2021-10
Draft agenda and page for minutes. Topics will get locked one week before the meeting, on 22 October 2021.
Date and time: Friday 29 October at 14:00 UTC - Countdown
Location: Video room https://osmvideo.cloud68.co/user/ror-nt7-6tu
using BigBlueButton.
Participants
Board members
- Allan Mustard (Chairing)
- Eugene Alvin Villar
- Guillaume Rischard
- Jean-Marc Liotier
- Mikel Maron
- Amanda McCann
- Tobias Knerr
Officers and board
Biographies
Not Present
Guests
Open to all OSMF members.
- 21 guests, including Geoffrey Kateregga (Presentation by the Uganda community)
You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
- Please mute your microphone when you join, and to preserve bandwidth, refrain from turning on your webcam.
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Administrative
Previous minutes
- 2021-09 Approved
Circular Resolutions
2021/Res36 Translation budget for LCCWG moderation subcommittee
| The Local Chapters and Communities Working Group (LCCWG) moderation subcommittee is provided with a budget of up to €1000 for translation services. |
|
Approved on 2021-10-06 with 3 votes in favour: Allan Mustard, Mikel Maron, Tobias Knerr. |
| Circular by Tobias Knerr. |
Related to the discussion following the LCCWG presentation during the September 2021 public board meeting.
2021/Res37 Sign non-disclosure agreement with Takeover Protection Special Committee
| Sign the standard OSMF non-disclosure agreement with the current two members of the Takeover Protection Special Committee (2021/Res23) and share all current legal advice the Board has received on this topic with that Special Committee. |
|
Approved on 2021-10-24 with 4 votes in favour: Mikel Maron, Tobias Knerr, Allan Mustard, Amanda McCann. |
| Circular by Amanda McCann. |
2021/Res38 Data Working Group to implement proposed updates to Ban Policy
| By the board's request, the Data Working Group (DWG) has proposed changes to the Ban Policy, especially to reflect the practice of imposing blocks until a particular action has been taken. The board asks DWG to edit the policy document accordingly. |
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Approved on 2021-10-28 with 5 votes in favour: Tobias Knerr, Jean-Marc Liotier, Eugene Alvin Villar, Mikel Maron, Allan Mustard. |
| Circular by Tobias Knerr. |
Action item updates
See Board/Action_Items.
Treasurer's report
| Previous reports during monthly board meetings |
|---|
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Please note that additional financial-related topics have been discussed during previous board meetings. |
| Presented by Guillaume Rischard. |
Scheduling a general meeting for Spring (northern hemisphere) / Autumn (southern hemisphere) 2022
| Membership prerequisites background |
|---|
| The OSMF membership voted in 2020-12 and decided the following:
"The board of directors shall, together with the OSMF Membership Working Group, work on a set of proposals to ensure that all successful applicants for membership or associate membership in the OpenStreetMap Foundation have made a reasonable amount of contributions to OpenStreetMap. The specific form of the contributions (e.g. mapping vs. non-mapping) does not make a difference for the fulfillment of these prerequisites. The board shall submit these proposals as possible resolutions at a general meeting in 2021." The rationale is presented here. The Membership Working Group (MWG) does not have the humanpower to complete the work in time for the Annual General Meeting (AGM) in December, so some board members had offered to help. During the October board chat it was decided that there is not enough time for the board to propose a resolution for the Annual General Meeting in December. One of the suggestions was for the (new) board (formed after 11 December) to propose changes to the membership prerequisites, to be voted by the OSMF members on a General Meeting, which will take place within the next 6 months. Related board discussions:
|
| Suggested by Tobias Knerr. |
Related action item from the October mid-month board chat: Tobias to have a motion ready to be voted by the board during the October board meeting. The motion will mention that the next board must write the text for a special resolution1 regarding membership requirements, to be voted by the membership at a General Meeting that will take place during next Spring (Northern hemisphere) / Autumn (Southern hemisphere).
1"Special resolution" has the meaning given in section 283 of the Companies Act 2006. A special resolution, when approved, changes the Articles of Association (AoA) of the Foundation.
| Background |
|---|
| The Operations Working Group (OWG) in July created a plan for next year, starting in 2022Q2, which was shared with the board. It will form the basis for a budget when a budget request is received from the OSMF Board.
The OWG has also asked the board:
|
| Suggested by Tobias Knerr and during the October mid-month board chat. |
Microgrants - next round
| Background |
|---|
| The trial round of Microgrants (financial help provided by the OSM Foundation to applicants for OSM-related projects) ended in October 2021 (1 year period since dispersing funds).
Second round Related documents and suggestions:
First, trial round Final report by the Microgrants committee
'Projects' reports by grantees Almost all projects have sent their final reports and you can read them on the OSM wiki. The respective project proposal is linked towards the top of each page.
An apology was issued by board members Mikel Maron and Joost Schouppe regarding conflicts of interest in the awarding of microgrants in 2020, as both were closely associated with successful grantees. Background Timeline
2020
Timeline with more details here. |
| Suggested by Amanda McCann and during the October mid-month board chat. |
Analysis of options for OSMF relocation
| Background: Investigation into moving OSMF out of the UK, and into the EU |
|---|
| The OSMF board is considering relocating the OSMF to the EU and is consulting the members for feedback, advice and whether they’ve missed anything.
Comments by members on the osmf-talk* mailing list: thread 1, thread 2. * osmf-talk is the mailing list for OpenStreetMap Foundation members (Join the Foundation). All past messages are available here.
Please note that there were extensive discussions about Brexit and its effects by the Licensing Working Group (LWG) (search the LWG minutes for "Brexit") and the issue was also previously discussed by OSMF members and the board. Recent board discussions about relocation
|
| Suggested by Allan Mustard and during October mid-month board chat. |
Related action item: Jean-Marc to provide during the October board meeting a list of which countries have responded to us with information which is worth examining and what are our realistic options and to start looking at whether the new board will want to move in 2022 out of the UK.
State of the Map safety policy wording
| Background |
|---|
Question by Amanda McCann (board member): "Should the OpenStreetMap Foundation change its trademark policy so that State of the Map events can't be held in places where it's illegal to be gay if that event covers a place where that's legal?" Previous board discussions:
Community discussion: Should OSMF adopt a policy about State of the Map conference in places that are LGBTQ*/etc unsafe?
|
| Suggested by Mikel Maron. |
Draft notes. Will be enriched.
Vote on a State of the Map safety policy
| Vote to approve the following State of the Map safety policy. |
|
Approved on 2021-10-29 with 5 votes in favour: Allan Mustard, Guillaume Rischard, Jean-Marc Liotier, Mikel Maron, Tobias Knerr. |
The initial wording is on https://hackmd.io/LeDghe__SouDvQ-ofeOx3A#Mikel%E2%80%99s-proposal and was updated in two places during the meeting. Changes:
within their ability. Changed to: "reasonably possible"Details of the trademark application update is the mandate of the Licensing Working Group. Changed to: "Details of the trademark are the mandate of the Licensing Working Group".
The State of the Map organising committee and Licensing Working Group to implement the details.
Future of the FOSS Policy Special Committee
| Background |
|---|
The creation of the FOSS Policy Committee was approved in September 2020. The committee was tasked with implementing the Foundation's FOSS Policy, specifically:
The committee reported back to the Board of Directors after the completion of the inventory, and produced a report (raw data) in January 2021, after concluding its tasks. Related board topics:
|
| Suggested by Tobias Knerr. |
Advisory Board - monthly update
| Background |
|---|
| The Advisory Board members are separate from the OSMF board of directors - individuals are either nominated by Local Chapters and Gold or higher Corporate Members of the OSMF or invited directly by the OSMF board of directors. The OSMF Board of Directors will publicly minute, in the board meeting minutes, any communication sent to, or received from, the AB members. This monthly section is reserved for this purpose. Overview of board communications with representatives on the Advisory Board. 2021 Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep |
| Topic presented by Amanda McCann (Secretary). |
Monthly presentation - Uganda community
| About this monthly section |
|---|
| In 2020 the board started hourly discussions with Corporate Member representatives on the Advisory Board and inviting Local Chapter representatives on the Advisory Board to give 10' presentations during public board meetings (this slot). A year later, during the 2021-04 board meeting, delegation of the Local Chapter presentation scheduling was suggested by the Secretary (Amanda McCann), who was previously solely responsible for that. Mikel Maron and Eugene Alvin Villar offered to help with organisation. |
Presenter: Geoffrey Kateregga.
Any other business
Engineering Working Group's request for budget
| Background |
|---|
| The restarted Engineering Working Group (EWG) has asked the board to approve the following proposed budget (currently also mentioned on the main EWG page):
Our first budget will outline further detail, and is subject to change after the Working Group forms and we have initial meetings.
All code written must be open-source and available without charge. We would like to budget for administrative assistance for meeting minutes, document management, and other administrative tasks and believe this is best handled through existing contracts the board has in place. |
The proposed budget was submitted to the board after the agenda for this meeting got locked. It was suggested by board members that the topic could be raised for discussion during the "any other business" section of the board meeting.
Guest comments or questions
| The meeting (except any closed sessions) is open to the members of the OpenStreetMap Foundation (Join the OpenStreetMap Foundation). You are welcome to ask questions or to comment (via voice or on the chat) at the end of the meeting.
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Next meeting
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